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WebDC, TASC, and the Future...

WebDC, TASC, and the Future. Creating a Three-year Business Plan for TASC. John Eisner DDS PhD Associate Dean and Director of TASC The University at Buffalo (SUNY). Outline. TASC: An Overview WebDC: The AACN On-line Survey Other TASC Products and Demos TASC: Our Three-year Plan

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WebDC, TASC, and the Future...

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  1. WebDC, TASC, and the Future... Creating a Three-year Business Plan for TASC John Eisner DDS PhD Associate Dean and Director of TASC The University at Buffalo (SUNY)

  2. Outline • TASC: An Overview • WebDC: The AACN On-line Survey • Other TASC Products and Demos • TASC: Our Three-year Plan • Discussion • Next Steps

  3. TASC: An Overview • History: Four Years Old • Staff: (Six+: Director, 3+ programmers, 2 support staff) • Focus: School-level Academic Administration • Local Objective: IT at SDM as modest revenue center • National Objective: Reduce Redundant IT Spending • Educational Goal: Local/National Data Integration • Finances: ‘98 Revenue $200K vs $250K in Expenditures • Support: Dean, Health Sciences V-P, Provost, President

  4. A Demonstration of WebDC The AACN Annual Faculty Survey (This survey went live on 9/1/98 and has since supported over 100 nursing schools.)

  5. AACN Purpose • Facilitate economical collection of clean institutional data • Enable quick inspection of submitted data • Facilitate (and save) emailqueries from institution • Move data to statistical package for analysis and printing OR (for some other associations) • Interactively display data for member institution analysis from either a password protected or ‘pay as you go’ website

  6. Member Institution Benefits • Provide ’painless’ response for unwelcome annual survey's • Get quick response (via email) to data entry questions • Access last year's data so only 'changes' are submitted • Receive (or have access to) meaningful institutional comparative analyses

  7. WebDC Design Benefits • For the Member Institution Data Custodian • Simple Logon(easy resetting of lost passwords) • Interactive Data Entry(on-line correction of data entry errors) • Simple summaryand review of data (prior to submission ) • Simple submission(easy correction of post-submission errors)

  8. WebDC Design Benefits • For the Association's Annual Survey Administrative Officer • Create (and modify) institutional names, ID numbers and passwords • Confirm validation rules for each survey • Confirm data management options (back-up, export, archive, & display) • Establish, test, and maintain local web-server OR • Seek TASC / other web-server hosting service

  9. AACN Design Benefits • For the Association’s Annual Survey Data Manager • Review progress / accuracy of submissions daily • Interact with members as needed • 'Sign Off' on each institution's data • Move data to analysis / display / printing program as appropriate

  10. WebDC Implementation Benefits • For the TASC Design Team • Understanding the Association’s data collection process • Understanding of ASP (Active Server Pages / Access) technology • Understanding of the WebDC application design / infrastructure • Easy creation of tables and graphs requested by associations • Optional data display training of Association Staff

  11. WebDC Implementation Benefits • For the TASC Project Support Manager • Easy access to the host server for program modification • Ability to host website and data if needed • Instant 'troubleshooting' service to association personnel • Parallel experiences across surveys and associations

  12. WebDC Implementation Benefits • For the UB Dean and Associate Dean • Smallmargin for each project (i.e., every project in its own tub) • Smallcash flow from association annual license/support fees • Large margin for sales to other (not health-related) associations

  13. WebDC Benefits for FASHP Members • Basic Benefits • Database design is easily replicable across associations • Development time / cost for subsequent surveys is greatly reduced • Annual modifications (of questions) is handled easily • Enhancements from one association are always transferred to others • Guaranteed access to source code if TASC cannot deliver the goods

  14. WebDC Benefits for FASHP Members • Potential Benefits • Potential for parallel data definitions • Potential for cross-profession comparisons, if desired • Potential for parallel 'benchmarking' endeavors • Potential for parallel 'institutional profile / outcomes' endeavors • Potential for parallel accreditation 'workload-reduction' benefits • Potential for grants to support collaborative activities • Potential to greatly impact institutional data integration (more later)

  15. A Discussion of WebDCand its value to FASHP members

  16. A Discussion of TASCand its potential value to FASHP members

  17. Outline • TASC: An Overview • WebDC: The AACN On-line Survey • Other TASC Products and Demos • TASC: Our Three-year Plan • Discussion • Next Steps

  18. Outline • TASC: An Overview • WebDC: The AACN On-line Survey • Other TASC Products and Demos • TASC: Our Three-year Plan • Discussion • Next Steps

  19. Outline • TASC: An Overview • WebDC: The AACN On-line Survey • Other TASC Products and Demos • TASC: Our Three-year Plan • Discussion • Next Steps

  20. Outline • Within your administrative domain, where do you want the SDM to be in three years? • What are the implications of your vision with regard to our IT infrastructure? • Given your responses to the above, do you continue to see value our national IT leadership efforts and our commercial software and support initiatives?

  21. The Domains include... • Communication (all) • Administration (LG, RN, JH, PJ) • Student Support (ED, JZ, LO) • Instructional Support (JZ, RN) • Research Support (RN) • Clinic Systems (LO, JB) • Patient Communication & Education (LO) • Student - Faculty - Staff IT Fluency (all)

  22. OIR Summaries... • The State of our Network / Service / Support • Network Stability and Potential for Growth • Data Security, Software Licenses, Piracy, Compliance • Lab Facilities and Use • User Support, Instructional Activities, Self-Help Focus • (Phone / Intercom Systems) • The State of Our Inter and Intranet Sites • How do we compare to other schools (or our own targets) • Template Development and User Compliance • Sharable Documents • Instructional Support

  23. OIR Summaries... • The State of the Clinic System • Rollout, Bug Levels, User Support • Refinement / Enhancement Management • Planning Future Releases • Impact of Diagnostic Codes and an Electronic Record • Consideration of Future Academic / Hospital Sales • The State of TASC • Early Struggles / Recent Successes (AADSAS, AACN) • Developing Web-Tools (NexIIS / Raptor) • Integration, Integration, Integration and Local Use

  24. Demonstrations... • Intranet Templates (DE) • The AACN Annual Faculty Survey (JE/DE) • The AADSAS Client (JE) • CATs for Course Directors (JE) • GrAdMIT (The UB Graduate Admissions System-MR) • WebCOAST (Course and Competency Assessment-MR) • The NexIIS / Raptor Development Suite (MR) • National Sales / Local / Regional Training • Centralized Upgrades and WebSupport

  25. Reprise: The Big Questions... • Within your administrative domain, where do you want the SDM to be in three years? • What are the implications of your vision with regard to our IT infrastructure? • Given your responses to the above, do you continue to see value our national IT leadership efforts and our commercial software and support initiatives?

  26. Your Domain: Where Is It Going... • Communication (all) • Administration (LG, RN, JH, PJ) • Student Support (ED, JZ, LO) • Instructional Support (JZ, RN) • Research Support (RN) • Clinic Systems (LO, JB) • Patient Communication & Education (LO) • Student - Faculty - Staff IT Fluency (all)

  27. Your Domain: Where Is IT Going... • Communication (all) • Administration (LG, RN, JH, PJ) • Student Support (ED, JZ, LO) • Instructional Support (JZ, RN) • Research Support (RN) • Clinic Systems (LO, JB) • Patient Communication & Education (LO) • Student - Faculty - Staff IT Fluency (all)

  28. National Leadership / Commercial Efforts... • Is TASC headed in the right direction? • Do you support our vision for a highly integrated, intranet-based workplace? • Should we (now) do more for the SDM and the node? • Other Suggestions…

  29. IT at UB SDM: Next Steps? What else do we need to do to complete a ‘Three-year IT Plan’ for OIR, TASC, and the School of Dental Medicine?

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