PM PRC Administration and Governance Process

1. PM PRC Administration and Governance Process August 2, 2011

2. Agenda • POC info updates – attendance sheet • DLMS Purpose & Mission • PRC Administration & Governance Process • DLMS Website • PM PRC web page • Manuals • DLMS Supplements

3. PRC Representative Contact Information • Name • Organization Name • Role—Primary, Alternate, Interested Party • Street Address • City / State / Postal Code • Phone Numbers (Comm. / DSN / FAX) • Email Address

4. DLMS Purpose/Mission Business Process Transformation & Interoperability Facilitate enterprise integration and continuous process improvementsto logistics management and operations while maintaining interoperability by:spacer • Developing business rulesthat implement DoD policy • Developing and managing the DoD logistics information exchange infrastructure • Publishing detailed procedures that identify who does what, when, and how along the DoD logistics chain Business Process DoD’s Executive Agent for Logistics Data Interchange Data Standards Transaction Formats BusinessRules

5. DLMS Process Review Committees MANAGED TRANSFORMATION PROCESS Structured Collaboration Model INPUTS OUTPUTS • OSD Policy Guidance • Trading Partner Requirements & SMEs • DLA J627 SMEs & Technical Expertise • DLA Transaction Services Technical Expertise • Business Rules • Business Objects • Meta Data • Functional • Requirements Systems (e.g., DAAS) Implement Artful Negotiation & Consensus Building Proposed DLMS Changes (PDCs) Approved DLMS Changes (ADCs) http://www.dla.mil/j-6/dlmso/About/committees.asp

6. DLMS Change Lifecycle Component Component PM PRC ADC Process: Review ADC and determine affected Component Organizations and systems Distribute ADC to affected organizations Prepare system change requests for system developers/integrators Receive ROM estimates of resources and schedules Submit to system configuration management board for prioritization, resourcing and scheduling Perform system lifecycle release management tasks of documentation, coding, testing, and release. Make necessary change to Component publications Conduct necessary training Process Review Committee PDC Process Prior to Submission: Structured Collaboration Model DLA Logistics Management Standards Managed Transformation Process Artful Negotiation & Consensus Building • Issue Identification: A determination of the problem, process gap or process improvement that is desired. • Socialization within the Component SMEs of the issue and postulation of alternative solutions. • Initial heads-up contact with Component PRC representative and DLA Logistics Management Standards PRC chairperson. • Follow DOD 4000.25-M instructions for drafting Proposed DLMS Change (PDC) • Provide unofficial draft copy to DLA Logistics Management Standards PRC chairperson • Internal Component staffing, review, finalization. • Submit PDC to DLA Logistics Management standards through the Component PRC Representative. Additional Details Follow

7. PRC Process • Solution Documented • Requirement Identified Component DLMS • PDC Prepared • ADC Published PDC Staffing Inter- Component Coordination PDC Reviewed for Methodology, Compliance, Completeness • Draft changes to DLSS/DLMS Manuals • Concur / Non-Concur with changes • Draft changes to DLMS Supplements 4 Identification & Evaluation of : • Identify procedural gaps • Identify whether solution already exists • Business Process & Sub Processes • Service or Agency impact • Identify interoperability impact 2 • Actors, Entities & Roles • Service or Agency implementation timeframes • Identify DoD impact • Procedures & Business Rules • Barriers to implementation 1 • Identify changes to external business policies • Data Elements • Information Exchanges • Optimize solution for reuse, effectiveness and efficiency OSD Post-Coordination (as needed) • Organizational Impact & Timelines • Identify procedural gaps • Identify procedural gaps 5 • Existing DoD policy • OSD impact OSD Pre-Coordination (as needed) • Barriers to implementation • Identify procedural gaps • Recommend new or revised OSD policy 3 ADC Staffing • OSD impact • Barriers to implementation Submit to National and International Standards Bodies • Formalize changes to DLSS/DLMS Manuals • Recommend new or revised OSD policy • Formalize changes to DLMS Supplements ADC Distribution • Submit Data Maintenance (DM) for change 6 • Build SEF Files 8 • Publish DLSS/DLMS Manuals • Build XSD Files • Propose solution for DM • Publish DLMS Supplements 7 • Build consensus for solution • Consolidate changes to DLSS/DLMS Manuals • Publish SEF Files • Champion solution throughout development and voting • Manage and coordinate Component issues and concerns DLMS Components DLMS DLMS OSD DLMS OSD DLMS • Publish XSD Files

8. PRC Meeting Administration • Agenda: Published ~1 month ahead, with “real-time” updates • Read Aheads: Embedded in agenda • Meeting Minutes: Posted after mtg. • Meeting Frequency: • 1-2 / year; with conf. calls between • Archive of Old Mtg. Materials on PM PRC page URL: http://www.dla.mil/j-6/dlmso/Programs/Committees/pmprc/pmprc.asp

9. Want more information about the DLMS? Check out the DLMS office web site: www.dla.mil/j-6/dlmso

10. Easy Access To: • Committee information – Includes PM PRC information • Process change documentation • Latest published DLSS & DLMS manuals • Link to DLMS training • DLMS Supplements to Federal ICs • DLMS XML Schemas • DLMS Dictionary • Link to Logistics Functional Data Administration web site • And more – worth exploring!!!

11. TransactionStandards: Source Data to LMARS

12. History of DLMS Process Changes

13. Listing of PDCs

14. Approved PDCs disappear (become ADCs)

15. Listing of ADCs

16. ADC # not the same as PDC #

17. ADC Cover letter references PDC # :“Staffed as PDC xxx…”

18. The DLMS manual documents the changes made since the prior release.

19. The published DLMS manual lists the ADCs applied since the last change.

20. Live Demo http://www.dla.mil/j-6/dlmso/ • Demo: • General layout; Navigation • PM PRC Committee Page • Supply PRC Page (Archives)

21. Questions ? 21

22. Thank You! 22