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Survey of the INIS Liaison Officers Elisabeth Dyck, Robert Workman INIS and Nuclear Knowledge Management Section 11th INIS/ETDE Joint Technical Committee Meeting 6-8 November 2007, Vienna, Austria. ILO Survey - Presentation. Introduction to the Survey What an ILO is and does (1.)

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Ilo survey presentation

Survey of theINIS Liaison OfficersElisabeth Dyck,Robert WorkmanINIS and Nuclear Knowledge Management Section11th INIS/ETDE Joint Technical Committee Meeting6-8 November 2007, Vienna, Austria


Ilo survey presentation

ILO Survey - Presentation

  • Introduction to the Survey

  • What an ILO is and does (1.)

  • HR and financial factors/resources (2.)

    • Priorities

  • Input (3.)

    • Priorities

    • Secretariat support

  • Usage (4.)

    • Higher usage

    • Suggestions

  • Marketing (5.)

    • Joint Marketing Plan (elements)

11th INIS/ETDE JTC Meeting


Ilo survey overview

ILO Survey Overview

Framework:

-Point Plan for INIS (33rd ILOM 06)

Objectives:

Better understanding the situation in each INIS MS

Identifying issues re ILOs’ INIS Mandate

Additional support from the INIS Secretariat?

  • Survey Tool:

    • Questionnaire (e-mail, mail, online) to all 117

    • INIS Centres in MS

    • 31 Interviews (personal, telephone)

Responses: 75 ILOs --- 65% response rate

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Some key findings observations

Some Key Findings & Observations

General Analysis

(different types of ILO and geographical regions not yet analysed)

INIS Centres: HR and time available for INIS

→ puts expectations into perspective

Free Access to the INIS Database

Training – INIS DB, and PR/marketing

Communication with target audiences in

national language is important

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The typical ilo

Qs 1 INIS & ILOs

The Typical ILO

A government official who works in

information management and

spends 38% of her/his time on INIS matters,

is supported by an A-ILO who contributes 39% of her/his time p.a. to INIS, and

has 2.5 persons p.a. other staff, who work 60% of their time for INIS

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Position role of ilos

Qs 1.1 & 1.2

Position & Role of ILOs

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Hr and time for inis matters

Q. 1.4

HR and Time for INIS matters?

ILOs: mean – 38%64 ILOs

Range: 2% - 100%

Median: 10% (50%, 100%)

A-ILOs: mean – 39%35 A-ILOs!

Range: 2% - 100%

Median: 100% (5%)

Other staff: mean = 2.5 person/year47 ILOs

Range: 10% - 100%

On average: 60% of time for INIS matters

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3 top priorities in ilos work

Q 1.5

3 Top Priorities in ILOs‘ Work

  • Input ‹ 80% … thereof

    • Input preparation (36%), Search/ selection (31%)

    • NCL (7%)

  • Input › 40% (different activities)

    • followed by Dissemination/SDI and

    • Promotion (15% each)

  • Promotion/Marketing ‹ 40%

    • followed by Input (16%) and information

    • services (15%)

Top Priority: entire input process

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Sufficient financial resources

Qs 2 - Resources

Sufficient Financial Resources?

YES – 51% NO – 44%

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If sufficient financial resources

Q 2.1

If Sufficient Financial Resources…?

Priority 2:

1stPromotion & Marketing (27%)

2nd Hire/train staff (18%)

3rd Purchase equipment (12%)

Priority 3:

1stPromotion & Marketing (30%)

2nd Purchase equipment (12%)

3rd Exchange knowledge (9%)

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Sufficient human resources

Q 2.2

Sufficient Human Resources?

YES – 49% NO – 48%

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If sufficient human resources

Q 2.2

If Sufficient Human Resources…?

Priority 2

1st Promotion & Marketing (31%)

2nd Create staff positions (17%)

3rd More input (11%)

Priority 3

1st Promotion & Marketing (25%)

2nd Training (14%)

3rd Purchase/collect literature (8%)

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Level of support from ilos government authorities

Q 2.3

Level of Support from ILOs‘ Government Authorities

mean = 3.0

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Input mechanism in ilos countries

Qs 3 Input

Input Mechanism in ILOs’ countries

mean = 3.1

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Problematic subject areas

Q 3.1

Problematic Subject Areas

  • Physics (8x)

    material science physics, particle physics, nuclear physics

  • Nuclear Medicine (6x)

  • Chemistry (3x)

  • Others (incl. nuclear safety and security,

    radiation protection)

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Ms literature not captured for inis db

Q 3.2

MS literature not captured for INIS DB?

YES – 59% NO – 37%

If YES, why ?

  • Limited financial and human resources (44%)

  • INIS Centre new, not active, or revived (20%)

  • No permission (7%)

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More assistance from inis secretariat re input

Q 3.3

More Assistance from INIS Secretariat re Input ?

YES – 60% NO – 40%

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Usage of the inis database

Usage of the INIS Database

Qs 4 Usage

Number of Individual Users in INIS MS ?

85% responded – estimates only → total > 40.000

Range: 2 to 20 000

Few ILOs know exact numbers

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Main user groups

Q 4.2

Main User Groups

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Accessing the inis database why

Q 4.3

Accessing the INIS Database - why?

1. Unique Source of Information (61%)

1. NCL- grey literature (61%)

2. Inexpensive database (44%)

3. Global coverage (41%)

4. Comprehensiveness (37%)

5. IAEA mission-oriented scope (28%)

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Achieving a higher usage

Q 4.4

Achieving a Higher Usage ?

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Achieving a higher usage1

Q 4.4

Achieving a Higher Usage

Others (35%)

Usage depends on

  • “the activity level in the R&D area of a country”

  • “developments in the nuclear industry”

  • “today’s priority areas and subjects in nuclear research which should be sufficiently addressed and covered by the INIS Database”

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Achieving a higher usage2

Q 4.4

Achieving a Higher Usage ?

“In my opinion it is really important to take into consideration the fact that the information from INIS is retrieved from other sources, e.g. ETDEWEB information sources.

That is why the statistics regarding the use of INIS are incorrect. The information in INIS is much more used than one can assume from these figures. There are many more researchers and students who have access to INIS information than it looks like. I know that they also use it ...”

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Preferred medium for inis db

Q 4.5

Preferred Medium for INIS DB

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Ilos promotional activities

ILOs’ Promotional Activities

Qs 5 Marketing

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Ilos promotional activities1

Q 5.2

ILOs’ Promotional Activities

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Effective promotional tools

Q 5.3

Effective Promotional Tools

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More assistance in marketing from inis secretariat

Q 5.5

More Assistance in Marketing from INIS Secretariat ?

YES – 48% NO – 51%

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What kind of assistance in marketing from inis secretariat

Q 5.5

What kind of Assistance in Marketing from INIS Secretariat ?

Other (33%), for example…

  • INIS Secretariat to complement local resources

  • INIS Delegate to visit Departments of Physics

  • Letter to Head of host organization, appreciating input

  • Cooperation with government authorities

  • Help identify conferences/seminars

  • PR material to be editable (also graphs, photos)

  • Encourage other nuclear organizations to submit literature within INIS scope

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Joint marketing plan for inis what to include

Q 5.6

Joint Marketing Plan for INISWhat to include?

“… should be based on an analysis of the current situation…”

“… should clearly identify needs and expectations of actual and potential users of the INIS DB and identify gaps where further initiatives need to be taken…”

“… set priorities and realistic action plan…”

“… sufficiently flexible to be adjustable to each ILO’s needs, as needs differ!”

“Create a joint committee between INIS and ILOs”

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Joint marketing plan what benefits

Q 5.6

Joint Marketing PlanWhat Benefits?

In Brief: More users/subscribers, more recognition and support from decision-makers and governments

  • Improve efficiency of INIS promotion

  • Compensate lack of experience in marketing

  • Reinforce image of INIS in the scientific community – improved productivity (higher input)

  • Increase level of awareness and visibility of the INIS Database (and other products/services)

    Also: a means to improve cooperation, relationships and partnerships among the INIS Members community

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Qs 6 7 and 8

Qs 6, 7 and 8

  • 6. Charging for INIS Products and Services

  • 7. Other Information Resources:

    “NucWeb”

  • 8. Vision for INIS – strategic and tactical

    THE END

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Ilo survey presentation

Any questions/comments/recommendations?

In particular:

More analyses of the data collected?

Training of ILOs?

Input Support by INIS Secretariat?

Joint Marketing Plan?

11th INIS/ETDE JTC Meeting


Ilo survey

ILO Survey

1. Report finalised and issued (2nd Nov 2007)

2. Further analysis of responses

a. by region

b. developed vs. developing countries

3. Training

- Input

- Marketing

4. Joint Marketing Plan

- maybe working group comprising experienced professionals (e.g. Greece, Netherlands) +

INIS Secretariat

- promotional materials in all Agency languages

11th INIS/ETDE JTC Meeting


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