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Experiences of the Congress of Deputies with automatic Eurovoc indexing

Experiences of the Congress of Deputies with automatic Eurovoc indexing. Victoria Fernández Mera Congress of Deputies Spain. Spanish Parliament. Cortes Generales Senate Congress of Deputies. Congress of Deputies.

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Experiences of the Congress of Deputies with automatic Eurovoc indexing

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  1. Experiences of the Congress of Deputies with automatic Eurovoc indexing Victoria Fernández Mera Congress of Deputies Spain

  2. Spanish Parliament Cortes Generales Senate Congress of Deputies

  3. Congress of Deputies • Singular functions • To authorize the formation of the Government • To cause the cessation of Governmet • To be the first to know about procedures of bills and of Budget • To confirm or reject amendments or vetoes that the Senate may approve concerning legislative texts. • Elected for four years • 350 members

  4. Management database (ORACLE) Indexation Thesaurus Documentary database (ORACLE) BRS (Bibliographic Retrival Services).Data base query language Parliamentary activities information systemArgo

  5. Documentary database • LEGI VII • NDOC 184/000001/0000 • NUMR 765 • FREG 05/04/2000 • CALI 12/04/2000 • TIPO Pregunta al Gobierno con respuesta escrita. • AUTO Llamazares Trigo, Gaspar (GIU) • OBJERazones del aplazamiento de la realización de la variante ferroviaria de Pajares, así como previsiones acerca de su ejecución. • CIER Tramitado por completo sin req. acuerdo o decisión 08/06/2000 • FASE Cerrado • PLAZ Hasta: 27/05/2000 Contestación del Gobierno a pregunta • BOCG BOCG. Congreso de los Diputados Núm. D-7 de 26/04/2000 Pág.: 5 Iniciativa BOCG. Congreso de los Diputados Núm. D-28 de 08/06/2000 Pág.: 7 Contestación del Gobierno • TRAM Boletín Oficial de las Cortes Generales Publicación desde 12/04/2000 hasta 26/04/2000 • Gobierno Contestación desde 26/04/2000 hasta 25/05/2000 • Concluido desde 25/05/2000 hasta 08/06/2000 • DOCA 184/000001/0001 • SIGN P-1-9920-2 • PCLA ASTURIAS (PROVINCIA) INFRAESTRUCTURA DE TRANSPORTES RED FERROVIARIA TRANSPORTE FERROVIARIO

  6. Types of parliamentary texts • Legislative initiative: • Governments bills • Private Members´ bills • Decree-laws • International Treaties • Control of the Executive: • Granting and withdrawal of confidence: • Investiture of the Government • Censure motions • Question of confidence • Checking on the Government´s performance • Interpelations and motions • Written and oral questions • Attendances: • Members of Government • Other Authorities • Other Persons • Government communications, programmes, plans and other reports • Nominations and appointments of high-ranking officials to certainState bodies.

  7. Parliamentary term databases Constituent Assambly (1977-1979) 1st Parliament (1979-1982) 2nd Parliament (1982-1986) 3rd Parliament (1986-1989) 4th Parliament (1989-1993) 5th Parliament (1993-1996) 6th Parliament (1996-2000) 7th Parliament (2000-2004) 8th Parliament (2004-... )

  8. Eurovoc at the Congress of Deputies  Main indexing language since 1987  Previous Parliamentary terms have been indexed  Used for Parliamentary documents  Eurovoc official edition  Spanish geographical application  Short abstracts or titles are indexed  Average number of three descriptors assigned

  9. Written question • LEGI VII • NDOC 184/000001/0000 • NUMR 765 • FREG 05/04/2000 • CALI 12/04/2000 • TIPO Pregunta al Gobierno con respuesta escrita. • AUTO Llamazares Trigo, Gaspar (GIU) • OBJE Razones del aplazamiento de la realización de la variante ferroviaria de Pajares, así como previsiones acerca de su ejecución. • CIER Tramitado por completo sin req. acuerdo o decisión 08/06/2000 • FASE Cerrado • PLAZ Hasta: 27/05/2000 Contestación del Gobierno a pregunta • BOCG BOCG. Congreso de los Diputados Núm. D-7 de 26/04/2000 Pág.: 5 Iniciativa • BOCG. Congreso de los Diputados Núm. D-28 de 08/06/2000 Pág.: 7 Contestación del Gobierno • TRAM Boletín Oficial de las Cortes Generales Publicación desde 12/04/2000 hasta 26/04/2000 • Gobierno Contestación desde 26/04/2000 hasta 25/05/2000 • Concluido desde 25/05/2000 hasta 08/06/2000 • DOCA 184/000001/0001 • SIGN P-1-9920-2 • PCLA ASTURIAS (PROVINCIA) INFRAESTRUCTURA DE TRANSPORTES RED FERROVIARIA TRANSPORTE FERROVIARIO

  10. Related document Document 2 • LEGI VII • NDOC 184/000001/0001 • NUMR 2432 • FREG 25/05/2000 • CALI 30/05/2000 • TIPO Pregunta al Gobierno con respuesta escrita. • AUTO Gobierno • OBJE Contestación a Don Gaspar Llamazares Trigo (GIU) sobre razones del aplazamiento de la realización de la variante ferroviaria de Pajares, así como previsiones acerca de su ejecución. • FASE Cerrado

  11. Comparison between texts presented and indexed

  12. Documents indexed • 3rd Parl.: 33.055 • 4th Parl.: 35.750 • 5th Parl.: 31.624 • 6th Parl.: 58.112 • 7th Parl.: 109.431

  13. Written questions • 3rd Parl.: 19458 • 4th Parl.: 15309 • 5th Parl.: 14886 • 6th Parl.: 32721 • 7th Parl.: 75329

  14. Advantages of the system • It assigns keywords from a controled language • It makes quickler the indexers work • It makes friendly the way to work • It makes easier to keep the coherency and to coordinate the work in a set of indexers Weak points of the system • Some important descriptors have a low rank • It miss some important descriptors • It displays many descriptors

  15. Conclusions • High average of correct descriptors among the 10 first assigned • Semi-automatic tool to support indexers work • A tool that can be perfectly used by parliamentary documentation centers • Need for learning methods to improve the assignment

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