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Zeak T. Naifeh. Director of Student Activities. Cameron University. MLK Day of Service. Planning Process. Formed a Committee Dean of Students Director of Student Activities Director of Student Development 2 students Director of United Way City of Lawton Representative

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slide1
Zeak T. Naifeh

Director of Student Activities

Cameron University

MLK Day of Service

planning process
Planning Process
  • Formed a Committee
    • Dean of Students
    • Director of Student Activities
    • Director of Student Development
    • 2 students
    • Director of United Way
    • City of Lawton Representative
    • MLK Celebration Committee Representative
  • Started meeting in October
  • Meet every two weeks and then more as needed
planning process1
Planning Process

Website

  • Used for volunteers to sign up online
    • www.cameron.edu/mlkcelebration/dayofservice
  • Tracked:
    • Special skills, number of volunteers per group, any request for projects, any limitations, etc.
  • Gave general and updated information about the day as it came closer to time
finding projects
Finding Projects
  • Brainstormed list of ideas and contacts the group new of
  • Used local United Way
  • Narrowed the list down
  • Contacted each agency on the list
  • Pre visit to see what exact work would need to be done and number of volunteers
  • Revisited past locations- big projects
    • Boys and Girls Club- cleaners, organizers, helpers
  • Made a list of goals at each site
projects sample
Projects- sample

Boys and Girls Club

Lawton Food Bank

Children’s Shelter

Habitat for Humanity

Salivation Army

Battered Women’s Shelter

Cameron Campus- i.e. painting fire hydrants

recruiting volunteers
Recruiting Volunteers
  • Emails
  • List serves
  • Flyers
  • Phone Calls
  • Personal visits
  • Student Organizations
    • Any special talents- i.e. Art Guild
  • City of Lawton Youth Services Coordinator emails
volunteer sources
Volunteer Sources

PLUS

Athletics

SGA/PAC

Housing

CU Faculty/Staff

Student Organizations

Greeks

Lawton/Ft. Sill Community

Family Members

planning process2
Planning Process
  • Set registration deadline
    • Or else its on going and never ending, but build in some flexibility for those who just show up
  • Matched volunteers to sites
  • Follow up emails/calls to each volunteer periodically and then days before to verify
  • Held an organization day Friday before the actual day with team leads
  • Each site needs a team lead who has been involved in the process- student/faculty/staff/community
funding budget
Funding/Budget

2009

Grant- $1,000

Used to buy materials for project site

Salivation Army- $1,000

University Cash-$875

Food, drinks, promotion

Things that directly benefited the students

University In-Kind- $1,015

Transportation, staff time

Total Spent- $2,875

funding budget1
Funding/Budget

2010

Grant- $500

Used to buy materials for project sites

University Cash-$1,038

Food, drinks, promotion

Things that directly benefited the students

Local Lumber Co. Donation- $257 of supplies

Carpet Co.- $175 of carpet

University In-Kind- $2,660

Transportation, staff time

Sites purchased their own supplies/materials

Total Spent- $1,538

carrying out the projects
Carrying out the projects
  • Met with each site several weeks out to see how many volunteers they would actually need and to verify the actual project(s)
  • Had a CU staff member at each site
  • Hospitality crew to check on each site
  • Hired photographer to document the day’s activities
documenting
Keep track of numbers, especially if you have grant funding

Get photo releases/labiality waver

We did on sign in sheet

Hard to get everyone to sign in, that’s why it is important to have team leads

Feedback, still working on a good system

Documenting
slide13
Misc.

Safety Issues

Some we turned down due to skill level, etc.

Seek out other sources of funding

Most agencies don’t have the money to do most projects

Great with publicity

Great for CU

Helped with future years

Tie it in with something

We invited the volunteers to our afternoon MLK Celebration panel presentation

Reflection at lunch

Something easy to facilitate

Video presentation of pictures

results
Results
  • 2009
    • 275 unduplicated volunteers
      • 185 college
      • 35 faculty/staff
      • 10 adult community
      • 45 youth community
      • 1,598 volunteers hours
    • 1 project site
    • 8-1:30
results1
Results

2010

394 unduplicated volunteers

241 college

34 faculty/staff

38 adult community

81 youth community

1,970 volunteers hours

16 project sites

8-1

contact information
Contact Information

Zeak T. Naifeh

Director of Student Activities

Cameron University

580-581-2217

[email protected]

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