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DEPARTMENTAL HIRE PROGRAM STUDENT SUPERVISOR’S RESOURCE DEVELOPMENT. Presented by Erin C. Harris-Williams Compensation Analyst Office of Human Resources. Required Information on Student PAFs. Dates of Action Begin and End Dates for the Position Employee Information
Erin C. Harris-Williams
Office of Human Resources
Begin and End Dates for the Position
Student’s Name, SSN, XUID, Supervisor, Department, Job Title, Work Location, and Work Phone
New Hire, Re-Hire, Labor Distribution
Hours/Day, Days/Week, Student Payroll (Hourly Wages)
Note-Student Employees are only allowed to work a maximum of 20 hours per week. Overtime is prohibited for Student Employees.
Fund, Organization, Account, and Program Code, Grant Expiration Date, Percentage of Time, Dollar Amount
Originator, Department Chair, Dean/Director, Title III, VP, Sr. VP for Admin., Fiscal Services, HR
A PAF cannot be processed without these necessary signatures before being sent to Human Resources
Signatures Needed for Restricted Grant Funds:
OriginatorDepartment ChairDean/DirectorTitle III (for Title III Grants only)VP (for academic departments)
Signatures Needed for University Unrestricted Funds:
OriginatorDepartment ChairDean/DirectorVP (for academic departments)Sr. VP for Administration
The student is prohibited by law from working prior to the start date of the PAF
This allows the originating department time to retrieve the necessary approvals and to have the PAF delivered to HR before the student begins working
This also allows the student ample time to report to HR with acceptable documentation of identification and employment authorization so that the E-Verify requirements with the U.S. Citizenship and Immigration Services can be completed before they begin workingPAF BEST PRACTICES
Student Pay Periods
(ex. August 1-August 31)
Student Pay Dates
15th of every month
(ex. August 1-August 31 pay period is paid on May 15th pay date)
Department HR Practice:
HR must receive PAFs in office by the 15thof each pay period
Hire a student no later than the 15th of a given pay period to ensure timely payrolls
*Note-Originating the PAF two weeks in
advance of the begin date still applies
Time sheets are due in the Office of HR by the close of business on the 31st of each month or no later than 12:00pm on the 1st
Things that affect student payrolls:
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