Annual Policy Review

1. Annual Policy Review Napa Valley Unified School District August 2013

2. Why Review? • Annual review of certain policies required by Ed Code and NVUSD • Policies provide consistent guidelines for teachers, administrators, parents and students • Policies prevent misunderstandings • “Fall back” on policies for clarification when there are complaints

3. Board Policies (BP) and Administrative Regulation (AR) • BP – Statement of philosophy, beliefs and general guidelines • AR - “Operationalize” policies – how we carry them out in NVUSD • Both found at www.nvusd.k12.ca.us – “District Information” – “Board of Education” – see “Links” in left column to access policies/AR’s

4. New or Revised for 2012 • BP/AR 1114 – “District-Sponsored Social Media” (NEW) • BP/AR 4319.21 – “Professional Standards” (NEW) • BP 5131 – “Conduct” (REVISED)

5. Policies in the 1000’s Community Relations

6. BP/AR 1114 District-Sponsored Social Media (NEW) • Official ‘district social media’ platforms shall only be used for stated purpose • Site shall contain a statement that users are responsible for content of posts • All info posted subject to Public Records Act • May not be used to transmit confidential info about student/staff/district

7. BP/AR 1114 District-Sponsored Social Media (continued) • Teachers/coaches need approval from principal before creating an official class/team social media platform • Staff should regularly monitor platforms for appropriate content • Review full contents of BP/AR 1114 when creating platform for complete guideline/regs

8. BP/AR 1312.3Uniform Complaint Procedures Procedures we follow for: • discrimination complaints (age, gender, orientation, ethnicity/race, religion, color, disability) • failure to comply with state/federal laws in adult ed, categorical programs, migrant, voc ed, child care, nutrition, SPED, safety Ashley Halliday is NVUSD compliance officer • Must file a written formal complaint to begin procedure

9. BP/AR 1321Solicitation of Funds From and By Students • PTA, Parent Club, Booster, and middle/high clubs must have prior approval of principal – and are only organizations that can fundraise. • Solicitation by non-school agencies not allowed during school, or 1 hour before/after • Student participation is voluntary and not linked to grades • Handling of funds must follow procedures in AR • Elementary sales require written parent permission if students are selling • Non-school organizations must go through district Director for approval

10. Policies in the 3000’s Business and Non-Instructional Operations

11. BP/AR 3516 Emergencies & Disaster Preparedness • All staff & students must be prepared to respond quickly • Must maintain a plan using SEMS (State Emergency Management System) guidelines • Teachers: direct evacuation to assembly area, give DROP command, take roll, report missing students, identify/send students needing first aid

12. BP3516.1 Fire Drills and Fires Drills: • Elementary/Middle: one a month • High School: twice annually Teachers Responsibility: • Ensure no student remains behind • Be prepared to select alternate exit

13. BP/AR 3516.2 Incendiary Devices and Bomb Threats • Incendiary Devices: Do not disturb; contact principal, head custodian, call 911, and M/O Office @ x3538 – evacuate site • Bomb Threats: keep caller on line to gather info re: location/timing & person responsible • Try to determine: gender, age, background noises • Call 911, report to principal • Implement fire drill procedures • TURN OFF CELL PHONES!

14. BP/AR 3516.3 Earthquake Emergency Procedure System DROP Procedure • Inside: take cover under table, desk, protect head with arms, face away from window • Outside: move from buildings, trees, wires • All staff must be trained Earthquake Drills: • Once quarterly at elementary • Once each semester at secondary

15. BP/AR 3541.1 Transportation for School-Related Trips • NVUSD Trans. Dept. tracks all trips including district or private vehicle • All scheduling done through Trans. Dept. • Private drivers: 25 years or older with good record, registered & approved by Trans. Dept., and has insurance

16. BP/AR 3553 Free & Reduced Price Meals • Teachers: may use FRP student eligibility identification for disaggregation of achievement data; information is, however, confidential • No overt identification of FRP students

17. BP/AR 3554 Other Food Sales • Prohibited during school hours and within one hour before/after school unless nonprofit • Fund Raising : planned with food service rep. & compliant with policy • Policy has guidelines for portions • K-8 : one food item per sale, begins after lunch, not prepared on grounds, no more than 4 per year, takes place off grounds, ½ hr. after end of day, not sold by food service that day

18. BP/AR 3554 Other Food Sales High School Student Organizations: • Only one organization a day selling no more than 3 types of food/beverages • EXCEPTION: Up to 4 days on which any number may conduct sale of any food items • Must be nutritious and approved • Not prepared on premises except when part of Culinary Arts • Items not sold in food service program that day

19. Policies in the 4000’s Personnel

20. BP/AR 4019.11Sexual Harassment - Employees • Employees must be aware of and trained about policy • Includes: unwelcomed sexual advances, unwanted request for sexual favors, verbal, visual or physical conduct of a sexual nature against person of same or opposite gender in the work setting • Includes: flirting, comments about bodies, jokes, stories, slurs, epithets, threats, innuendoes, derogatory comments, degrading descriptions or spreading rumors, drawings, graffiti, emails

21. BP/AR 4019.11Sexual Harassment • Includes: massaging, grabbing, fondling, stroking/brushing the body, cornering, blocking • Includes: acts of retaliation • All employees shall receive a copy of information sheets at beginning of year or when hired, and information must be posted

22. BP/AR 4019.43 Universal Precautions • Protection from potentially infectious blood or body fluids • Use disposable waterproof gloves for nosebleeds, cuts, spills, handling soiled clothing • Wash hands/skin thoroughly 15-30 seconds with soap & warm water after; dry with paper towel. • Clean contaminated surfaces with soap/water & bleach or disinfectant. • Dispose of materials in biohazard containers • Use mouthpiece when available for mouth-to-mouth resuscitation

23. BP/AR 4319.21 Professional Standards (NEW) • Guidelines/expectations for ethical & professional behavior, adherence to NVUSD policies/regs and state/federal law • Identifies “staff-student” boundaries both on & off school property: no harassing, discriminatory behavior, inappropriate socialization or relationships, furnishing unauthorized substances, abuse, etc.

24. BP/AR 4319.21 Professional Standards (NEW) • Advises staff NOT to initiate/accept current or former students under age 18 on personal social media websites (e.g., “friending”) • “Friending” on classroom/school-based sites must be for purposes of educational enrichment • Anonymity is not an option; use your real name and position

25. BP/AR 4319.21 Professional Standards (NEW) • Ensure any content associated with you is consistent with work at NVUSD, is ethical, lawful and “what you’d want the world to see” • No posting of district or school’s intellectual property (e.g., logos, photos, plans, documents) without prior approval • Prohibits use of personal social media resources during work hours

26. Policies in the 5000’s Students

27. BP/AR 5030 Wellness • K-12 health/nutrition curriculum must be taught (NOTE: no designated # of days/hours) • May be integrated into core or taught before, during, after school • Character Education and bully prevention K-12 • Includes comprehensive P.E . Program K-12 • Provide health services (nurses, counselors, etc.)

28. BP/AR 5113 Absences and Excuses Excused: • illness, doctor appointments, funeral • jury duty or member of precinct board for election • religious exercises (should attend minimum day, no more than 4x month) • attendance at educational conference • supervised travel/study/training connected to educational purpose School work/tests: made up within time frame specified by teacher/independent study contract

29. BP/AR 5121 Grades Evaluation of Student Achievement • Grades measure academic achievement only & not effort, attendance, behavior • Grades based on clear & stable standards • PE grade not adversely affected if student because of circumstances beyond his/her control does not wear PE apparel. • Gr. 6-12 students must earn 2.0 for athletics • Gr. 6-8 Athletics: No “F”s • Grades may not be reduced or lose credit for any excused absence when work completed within reasonable period

30. BP/AR 5121 Grades Evaluation of Student Achievement • Parent must be if student is in danger of failing by written progress report (copy in CUM folder) – may arrange conference with parents • Incomplete (“I”) – 6 week timeline to replace with a grade before “I” becomes “F” • Special conditions apply foster care students • Must separate citizenship, effort, and attendance from academic achievement

31. BP/AR 5123 Promotion/Acceleration/Retention • Retention in K only with parent permission • Retention between gr. 2-3 and3-4 based on reading proficiency • Retention between gr. 4-5, 5-6, 8-9 based on ELA and math • Retention only after interventions in place & SST • For EL’s: consider length of time in program and ELD assessment data • Always notify parents asap during year

32. BP/AR 5125 Student Records • Confidential • Not to include: informal notes, records of SRO’s • Mandatory inclusions: health information, SPED programs, language training, progress notices, parent stipulations about access/authorization/denial of program participation, test results, expulsion • Policy lists who may have access

33. BP/AR 5125.1 Release of Directory Information • Administration may release student information to media, employers or nonprofits unless prohibited by parents/guardians (name, address, phone, birth date, field of study, acitivies/sports, weight/height, attendance, degrees awarded) • School release must have approval of Asst. Superintendent of Instruction • No release allowed to a private profit-making entity other than employers or news media.

34. AR 5125.2 Withholding Grades, Diplomas or Transcripts • When property damaged or not returned upon demand • Parents must be informed in writing • If unable to pay, then voluntary work • If student moves to new district, records must be sent but request that items continue to be withheld until debt has been cleared

35. AR 5125.3Challenging Student Records • Parent may submit written request to correct/remove certain information from records (inaccurate, misleading, violation of privacy unsubstantiated inference, etc.) • If a grade is challenged, teacher shall respond orally or in writing reasons for grade. • Unless clerical or mechanical error, student’s grade determined by teacher is final. • Only teachers can change grades.

36. AR 5125.4 Release of Student Records • Written parent consent required • Students over 18 give consent instead of parents • In case of court order or subpoena, district must make an effort to notify parent/pupil in advance (for subpoena = within 3 days) • Does not apply to parents, student or for the limited purposes listed in AR 5125

37. BP 5131 Conduct (Revised to include Mobile Devices & Cyberbullying) • Students may possess/use on campus pagers, cell phones, digital media players, PDA’s, CD players, portable games, cameras, laptops, etc. provided they DO NOT disrupt the educational program • If device is confiscated, must be returned at the end of class period or school day. • School official may search student’s mobile communications device (BP/AR 5145.12)

38. BP 5131 Conduct (Revised to include Mobile Devices & Cyberbullying) • Students may not use (even hands-free) when driving on school grounds or to/from school activity (consequence may include prohibiting possession of device at school) • Requires investigation of cyberbullying complaints • Cyberbullying by students on or off campus that causes “substantial disruption” to activity or attendance subject to discipline

39. BP/AR 5131.6 Tobacco, Alcohol and Other Drugs 3 Parts: Prevention, Intervention, Enforcement Prevention: • Elementary: Part of science/DARE • Gr. 6-12: Health courses Intervention: • Notify principal immediately who will contact parents and/or call ambulance • Partnerships with community agencies for intervention programs (Jeanne Title)

40. BP/AR 5131.7 Weapons & Dangerous Instruments • Prohibits: weapons, replicas of weapons, imitation firearms, dangerous instruments, pepper spray, tear gas, knives, etc. • Employees may confiscate and deliver or notify principal or law enforcement (use judgment as to dangerousness)

41. BP 5141.21 Administering Medication • Written statement from physician & parent required • Designated personnel shall assist student • Includes anaphylactic injections (allergies) • Staff must receive training to administer and will be authorized and afforded liability protection • Keep all medication in locked drawer/cabinet • Parent can consent to child self-administering & must release district/school from civil liability • Maintain student confidentiality

42. BP/AR 5141.4Child Abuse Reporting • We are mandated reporters (we have absolute immunity – not civilly or criminally liable for filing) • Must report known or suspected abuse to child protective agency by phone immediately and in writing within 36 hours on a Department of Justice form (DOJ SS 8572) • CPS Phone Number: 253-4261 • Employees are encouraged, but not required, to notify site administrator asap after reporting • Failure to report = misdemeanor punishable by confinement in jail for up to 6 months, a fine of up to $1000 or both

43. BP/AR 5144 Discipline • Site-level rules shall be reviewed at least every 4 years • No corporal punishment • Community service on school grounds allowed during nonschool hours • Teacher may restrict student’s recess time – student must have time to use rest room, get drink or eat lunch • After school detention up to one hour (notify parents one day in advance) – may serve detention on Saturday • Must be supervised by certificated employee • Parents must be notified about school discipline rules

44. BP/AR 5144.1 Suspension/Expulsion • Suspension: only imposed when other means of correction fail • On-Campus Suspension: in many cases “better to keep student at school and provide supervision separate from regular classroom” • Alternatives to Suspension: conferences, progressive discipline, SST, detention, referral to support staff • If student suspended for obscene act, habitual profanity or vulgarity, disruption or defiance of authority, teacher may require parent/guardian to attend a portion of school day.

45. BP/AR 5144.1 Suspension/Expulsion • Student may be suspended for acts while at school, going to/coming from school or school related activity, during lunch on/off campus (no more than 5 consecutive days unless suspended by Board) • Teacher may suspend a student for acts listed in 48900 (next slide) for day of suspension and the next • Teacher must (1) notify principal and (2) telephone or write student’s parents/guardian to attend a conference; administrator will attend conference if requested by teacher • Teacher may require student to complete missed assignments/tests • Principal shall inform teacher(s) of any student engaged in acts listed in 48900 a-g.

46. BP/AR 5144.2 Expulsion Act must happen at school or school activity • Caused/threatened serious injury • Possession of knife/dangerous object • Controlled substance – using, selling, paraphernalia • Robbery/extortion/vandalism • Possession/use of tobacco • Assault/battery, sexual assault/battery/harassment • Firearm, imitation firearm, explosive • Willfully defiant or disruptive • Hate violence • Obscene act, habitual profanity or vulgarity • Gang activity

47. BP/AR 5144.3 Suspension/Expulsion of SWD’s • Students with IEPs or 504 Plans • Up to 10 consecutive days if immediate threat to safety; if truly dangerous may exceed 10 days if parent agrees and court order provides • If misconduct caused by student’s disabling condition, student shall not be expelled and will continue in current or alternative placement • See policy for procedures and protocols

48. BP/AR 5145.2 Student Freedom of Speech/Expression: Publications Code • Student: Freedom of Speech limited only in order to maintain an orderly school environment • Prohibited: obscene, libelous or slanderous materials or that which incites unlawful acts • Not constutionally protected: use of “fighting word” or epithets, abusive speech • Distribution of printed materials or petitions: before/after school, lunch (no funds/donations may be collected for materials)

49. BP 5145.7 Sexual Harassment - Students • All students receive age-appropriate information on sexual harassment • Same examples of acts as personnel + submission explicitly/implicitly terms of academic status/progress • Student-to-student, staff-to-student, student-to-staff

50. Policies in the 6000’s Instruction