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Washington Management Service WMS Committee Training

Washington Management Service WMS Committee Training. Welcome and Introductions. WMS Committee Training. Training outline. Course objectives Overview and background of WMS Definition of ‘manager’ WMS coordinators and committee member roles WMS rules and requirements

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Washington Management Service WMS Committee Training

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  1. Washington Management Service WMS Committee Training

  2. Welcome and Introductions

  3. WMS Committee Training Training outline • Course objectives • Overview and background of WMS • Definition of ‘manager’ • WMS coordinators and committee member roles • WMS rules and requirements • New forms, tools, resources and process requirements • Inclusion criteria • Exercise

  4. WMS Committee Training Training Outline (continued…) • Evaluating WMS positions • Exercises • Questions/wrap-up

  5. WMS Committee Training Course objectives • Define and describe the RCW definition of a manager and criteria for positions to be included in the WMS. • Understand the WMS procedure and policy requirements set forth in WAC related to inclusion and evaluation. • Understand the difference between the two WMS Job Value Assessment Charts (Individual Contributor and Traditional Manager). • Understand the required forms, tools and process required for inclusion and evaluation reviews of WMS positions. • Apply the WMS inclusion criteria and JVAC tools on positions. • Understand the role of your agency’s WMS committee to ensure use of the WMS in accordance with DOP rules, agency procedures, with the goals of objectivity, consistency and transparency.

  6. Overview and background of WMS

  7. WMS Committee Training • In accordance with RCW 41.06.022, a manager or managerial employee is defined as the incumbent of a position that:(1) Formulates statewide policy or directs the work of an agency or agency subdivision; (2) Administers one or more statewide policies or programs of an agency or agency subdivision; (3) Manages, administers, and controls a local branch office of an agency or an agency subdivision, including the physical, financial, or personnel resources; Definition of WMS Manager

  8. WMS Committee Training (4) Has substantial responsibility in personnel administration, legislative relations, public information, or the preparation and administration of budgets; or (5) Functions above the first level of supervision and exercises authority that is not merely routine or clerical in nature and requires the consistent use of independent judgment. Definition of WMS Manager (continued…)

  9. WMS Committee Training WMS coordinator role • Ensure compliance with the WMS rules within your agency • Provide training to agency WMS committee members. • Chair evaluation committee meeting • Serve as a liaison between your agency and DOP for matters related to WMS • Serve as agency’s expert on WMS • Participate on audit teams as requested by DOP • Help to provide accountability, consistency and transparency with the WMS

  10. WMS Committee Training WMS committee member role • Become knowledgeable with the agency’s WMS Inclusion and Evaluation Procedure • Become knowledgeable with the definition of WMS manager • Become familiar with the WMS inclusion criteria, Job Value Assessment Charts, and the WMS Evaluator’s handbook • Attend WMS committee meetings and be an active participant in reviews of positions • Help to provide accountability, consistency and transparency with the WMS

  11. WMS Committee Training WMS rules and requirements • Policy and procedure requirements • Salary administration policy (WAC 357-58-075) • Relocation compensation “written criteria” (WAC 357-58-155) • Additional leave authorization policy (WAC 357-58-180) • Recruitment and Selection policy (WAC 357-58-185) • Employee performance planning and evaluation procedure (WAC 357-58-415, WAC 357-37-080) • Layoff procedure and its contents (WAC 357-58-440, -455, -460) • Reconsideration procedures (WAC 357-58-515) • Inclusion and Evaluation Procedure(WAC 357-58-032) *NEW*

  12. WMS Committee Training New forms, tools and processes • Inclusion and evaluation procedure required – DOP approval required by 4/1/11 • New Request for Review, Position Evaluation Summary and WMS PD forms - Separate WMS and Exempt PD Forms • New WMS handbook and JVAC tools • Separate WMS and Exempt handbook and JVACs • Self-audit questionnaire • Reporting requirements

  13. WMS Committee Training WMS Position Description form • Updated based upon feedback from both WMS workgroups • Better aligns with new JVACs • Tips for supervisors/managers completing • Be succinct, but descriptive • Pay special attention to accountability, which is now the primary driver for band placement • Be sure to answer additional questions which will help the evaluators accurately evaluate the position • Attach an organization chart

  14. WMS Committee Training Determining WMS inclusion • Policy and procedure requirements • Inclusion and Evaluation Procedure – DOP approval required • Overview of inclusion criteria and guidance

  15. WMS Committee Training Determining WMS inclusion • Exercise

  16. WMS Committee Training Evaluating WMS positions • Policy and procedure requirements • Inclusion and Evaluation Procedure – DOP approval required • Why was the JVAC updated? • Overview of the JVAC tool and handbook

  17. WMS Committee Training Overview of the JVAC tool - WMS connections Scope/Impact • Programs Size and Importance • Operating Budgets – Internal Operations • Effect on Agency (Statewide Outcomes) • Personal services budgets • Facilities operations Nature of Impact Authority to Act • Statute • Regulations • Delegation Level • Controlling actions and outcomes • Participating – Collaborating - Facilitating

  18. WMS Committee Training

  19. WMS Coordinator Training

  20. WMS Committee Training

  21. WMS Committee Training Evaluating WMS positions • Exercise

  22. WMS Committee Training Transitional items and next steps • Toss any old WMS guidance and handbooks. • Exempt PD form and JVAC banding tool are now stand- alone forms and tools. They will be renamed as “Exempt” by end of year. • Updating WMS PDs on new form and reevaluation using new JVAC - target June 30, 2013. • Updating of other WMS rules – discussions begin in January. • Full WMS handbook – coming in 2011.

  23. WMS Committee Training Questions/wrap-up • Questions? • More information available on the DOP website: http://www.dop.wa.gov/CompClass/CompAndClassServices/Pages/HRProfessionalTools.aspx http://www.dop.wa.gov/strategichr/SharedServices/Pages/ManagementReform.aspx

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