How to create and present professionally
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How to Create and Present Professionally PowerPoint PPT Presentation


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How to Create and Present Professionally. Preparation STAGE:. Plan to organize and organize to plan. Decide on your topic. Study your topic and retrieve the most pertinent information you want to relay. Do your homework. Over educate yourself on the topic at hand .

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How to Create and Present Professionally

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How to create and present professionally

How to Create and Present Professionally


Preparation stage

Preparation STAGE:

  • Plan to organize and organize to plan.

  • Decide on your topic. Study your topic and retrieve the most pertinent information you want to relay.

  • Do your homework. Over educate yourself on the topic at hand.

  • Be sure there are no typographical errors in your presentation

  • Speak distinctly. Be comfortable in your subject of discussion.

  • Communicate the most important points of your presentation first whether through speech, Power Point, etc.


Presentation development process

PRESENTATION DEVELOPMENT PROCESS


1 composing slides

1. Composing Slides:

  • Do NOT copy & paste slides or text.

  • Keep the design very basic and simple.

  • Pick an easy to read font face.

  • Carefully select font sizes for headers and text.

  • Leave room for highlights (i.e. images or take home messages).

  • Decorate scarcely but well.

  • Restrict the room your design takes up and don’t ever let the design restrict your message.


2 being consistent

2. Being Consistent:

  • Consistently use the same font face and sizes on all slides.

  • Match colors.

    • A poor choice of colors can shatter a presentation.

  • You may use your company logo, highlight headers, create a special frame for figures/images or the whole slide.

  • Do NOT overload your slides with these elements.


Rules of thumbs

RULES OF THUMBS


Rules of thumbs1

RULES OF THUMBS


3 use contrast

3. Use CONTRAST:

  • BORING but SAFE: Black text on a white background.

  • COLOURS:

    • Do keep it easy on the eyes and always keep good contrast in mind so that your readers do not have to strain to guess what is being typed on your slide.


Rules of thumbs2

RULES OF THUMBS

Use contrasting color


4 k i s s

4. K I S S:

  • Keep It Straight and Simple.

  • Keywords only– Not more than 7 words.

  • No LOOOOOONNGGGGG sentences!

  • Never read your slides, talk freely.

  • Remember , slides are only there to support, not to replace your talk


Rules of thumbs3

RULES OF THUMBS


Rules of thumbs4

RULES OF THUMBS

Text detail


Rules of thumbs5

Format numbering

RULES OF THUMBS


How to create and present professionally

RULES OF THUMBS


5 add images

5. Add IMAGES:

  • Have more images in your slides than text.

  • But do not use images to decorate!

  • Images -> reinforce or complement your message.

  • Use images to visualize and explain.

  • A picture can say more than a thousand words.


6 practice

6. Practice:

  • Well-prepared and enthusiastic - to convince your audience and maintain their attention.

  • Know your slides inside out.

  • Speak freely.

  • Speak with confidence – loud and clear.

  • Don’t speak too fast.

  • Maintain eye contact with the audience.


How to create and present professionally

Why do we need to prepare?

It’s a jungle out there…..

Competition is strong, and the way we present ourselves is under closer examination more than ever before.


How to create and present professionally

Making a good “First Impression

  • The way you dress: the single biggest nonverbal communication you make about yourself

  • Your dress conveys success, trustworthiness, intelligence and suitability

  • Lean towards the conservative side of style

  • Avoid loud colours and printed fabrics

  • Make sure your clothes are nicely pressed

  • Bring an extra tie, or shirt just in case


How to create and present professionally

What should I wear ?

A Ha!!

This?


Things to take note

  • Audience

    • Respect

    • Keep interaction (eye contact)

  • Context / subject

    • Proportional

    • Clear & accurate

    • Consistent

  • Purpose

Things to take note


Things to take note1

  • Tell others

    • Don’t only speak to yourself

    • Don’t focus to yourself

  • Gesture

    • Eye contact

    • Standing position

  • Keep the time limit

Things to take note


How to create and present professionally

  • Complete

    • Include all the information

  • Correct

    • Accuracy, grammar spelling

  • Courteous

    • Manner

  • Concise

    • Brief but comprehensive, straight to the point

  • Consistent

    • Flow well, language consistency

  • Clear

    • Easy to understand

6Cs


How to create and present professionally

Body Language

Do’s

Make frequent eye contact

Smile

Take notes

Smile

Nod frequently

Smile

Keep your hands out of your pocket

Don’ts

Slouch

Cross you arms

Tap your feet

Clear your throat repeatedly

Bite your lips or nails


How to create and present professionally

  • “Create your own visual style... Let it be unique for yourself and yet identifiable for others.”        — Orson Welles


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