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Complex Use of Multiple Award Schedules by Experienced Customers – A Power Users Session. Jeffrey Manthos Mark Lee Steve Sizemore. June 10, 2009. Agenda. Complex Use of Multiple Award Schedules Power User Benefits Case Study-AMCOM EXPRESS . COMPLEX USE of MULTIPLE AWARD SCHEDULES.

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Complex Use of Multiple Award Schedules by Experienced Customers – A Power Users Session

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Complex Use of Multiple Award Schedules by Experienced Customers – A Power Users Session

Jeffrey ManthosMark LeeSteve Sizemore

June 10, 2009

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  • Complex Use of Multiple Award Schedules

  • Power User Benefits

  • Case Study-AMCOM EXPRESS

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What are your options?

  • Other Government IDIQs- May not provide a total solution, limited scope of contractors

  • Open Market- Lengthy procurement process depending on dollar value

  • GSA Multiple Award Schedule contracts

    -Offers a broad range of services and products so a total solution can be ordered, easy to use, can obtain socio-economic goals through evaluation process, no maximum dollar values, latest technology, significant contractor capacity

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How the MAS Program Can Help

  • Meet time frames for spending

  • Supports firm fixed-price awards

  • Specific reporting requirements can be included in scope

  • Supports socio-economic goals

  • Supports competitive procurements

  • Total solutions for complex requirements

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Why you should care…

  • Easy way to buy even complex services.

    • Weapon systems development

    • Yes, this can be “rocket science”

  • Lets you focus on managing outcomes

    • Simplified acquisition method

    • Manage more contractors and less paper

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Did You Know Schedules Can Be Use for…?

  • Recycling computer monitors (Environmental)

  • Food service for soldiers in Iraq (Logistics)

  • Agency reorganizations [even GSA’s] (MOBIS)

  • Aircraft electronic maintenance (Logistics)

  • Commercial activity (A-76) studies (MOBIS)

  • Translation of Osama bin Laden tapes (Language)

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Flexible Schedule Tools

  • Blanket Purchase Agreements (BPAs)

  • Contractor Teaming Arrangements (CTAs)

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Blanket Purchase Agreements

  • The basics:

    • Establish a BPA with any schedule contractor

    • Used to set up “accounts” to fill recurring requirements

    • Need not obligate money

    • Can last as long as the contract period

    • Review annually for “best value”

    • Contractors prefer GSA BPAs to agency IDIQs/MACs

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Schedule contractors may team with each other to provide a total service solution for a customer

(See FAR 9.6)

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  • Subcontractors:

    • Work for prime contractor

    • Prime uses MAS schedule contract labor categories/rates for its subcontractors

    • Subcontractors do not have a MAS schedule contract

    • Government has no direct involvement with subcontractors

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Prime/Subcontractor Relationship

BPAs/Orders Only to Prime (Schedule Contractor)

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Team Lead


Member 1

Team Member 2


(has Schedule)




MAS Teaming and Subcontracting

Schedule Teaming Requires Teaming Agreement

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CTAs and BPAs: Putting It All Together

  • Use single/ Consolidated Schedule

  • Task Award to a Single Contractor


Your Requirements

  • Use Several Schedules

  • Award BPAs

  • Contractors Team

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Flexible Schedule Tools (summary)

  • Wide variety of service Schedules (and products too)

  • Using BPAs for recurring requirements: Multiple or Single BPAs

  • Subcontracting and teaming for multi-domain requirements

  • Agencies use BPAs and CTAs together to satisfy complex service requirements

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GSA Professional Services Schedules

  • Professional Engineering Services (PES)

  • Environmental Services

  • Mission Oriented Business Integrated Services (MOBIS)

  • Logistics Worldwide (LOGWORLD)

  • Language Services

  • Consolidated Schedule

  • Advertising and Integrated Marketing Services (AIMS)

  • Financial and Business Solutions (FABS)

  • Information Technology Services

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Success Stories

  • Army Aviation and Missile Command (AMCOM)

  • Marine Corps Systems Command (MARSYSCOM)

  • Aeronautical Systems Center, (WPAFB)

    Many Others…

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Procurement Objectives

To fulfill mission needs, agencies require contract vehicles that provide:

  • Flexibility to fulfill the requirement

  • Speed to ensure the need is met in a timely manner

  • Overall value to acquisition and end user organizations

  • Oversight and control of procurement dollars

  • Achievement of small business procurement goals

  • Comply with Competition Requirements

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Procurement Contracting Solutions

  • “Using Blanket Purchase Agreements (BPAs), combined with Contractor Teaming Arrangements and Subcontractors against GSA schedules has resulted in a balance of flexibility, speed and value for AMCOM, while ensuring proper oversight and control of acquisition dollars, and fostering small business procurement goals….”

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Customer Specific Benefits

  • GSA Manages the Master Contracts

  • Additional Discounts at the BPA and/or Task Order level

  • Dynamic Teaming Arrangements

  • Achievement of Small Business Procurement Goals

  • Additional Supplier Flexibility via “Open Seasons”

  • Can add Clauses that do not Conflict with Schedule Contract

  • Robust Competition Limited to Schedule and/or BPA holders

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Advanced Applications-Best Practices

  • Performance Based to Performance Driven Acquisition

  • Program Management Thru Key Acquisition Metrics

  • Harvest Power of Continual Competition

  • Create on-going Opportunities for Small Business throughout life of program

  • Continually Refresh Supplier Base

  • Flexible Strategy to Respond to Unknowns

  • Smooth Transition

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Power of Continual Competition

Power Users:

  • Have “on-ramps and off-ramps”

  • Have sophisticated metrics to evaluate performance

  • Allocate work based on performance

  • Award top performers larger shares

  • Performers with low performance move to “off-ramp”

  • Add Additional Requirements

  • Marshal Resources to Focus on Administration and Oversight

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Power of Continual Competition

  • Power Users Optimize Use of Performance Metrics

  • Contract Specific as Well as Program Specific

  • Customer Satisfaction

  • Cycle Time-Requirements Definition to Award

  • Response (Bid) Rate

  • Socioeconomic Support

  • Technical Performance and Outcomes Based on QASP

  • Administrative Costs Per Task Order

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Small Business Optimization

  • Benefits To Small Businesses

  • “On ramps” allow access to new contractors

  • Prevents being excluded from opportunities for multiple years until new contract awarded

  • Preference given to small business during evaluations

  • Socio-economic credit for small business team leads

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Benefits of On-Ramps Thru BPAs

  • Reduce Transition Risk

    No Mega Scale Program Change-over

  • Continual Opportunity for Small Business

    Not Locked Out for Five Years or More

    As Small Businesses Grow-Bring in New Vendors

  • Continual Performance Driven

  • Unique Benefit of Schedules

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Policy & Regulatory Compliance

  • Economy Act

  • Mandatory Sources

  • Market Research

  • Soliciting Competition

  • Proper Use of Non-DoD Contracts

  • Directed or “Assisted” acquisitions (MIPR’s)

  • Small Business Opportunities!

  • DoD or agency-unique regulations

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Coalition Building

  • Program Managers

  • Acquisition Workforce (C/Os, C/Ss)

  • Customers/End Users

  • Industry

  • Small Business Advocates

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Transition Sequence-Timeline

  • Acquisition Planning

  • Policy Vetting

  • Buy-in

  • Community Outreach

  • Competition

  • Award

  • Post Award

  • Mission Support

  • Delivery

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GSA Life Cycle Support

  • Transition Strategy

  • Schedules Policy Guidance

  • Training

  • Best Practices

  • Industry Outreach

  • E-Tools

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  • EXpedited

  • Professional and

  • Engineering

  • Support

  • Services

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EXPRESS is AMCOM’s Contractual Solution



For the

AMCOM Life cycle Management Command

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Planning and Execution 2004

Awarded February 2005

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Market and Customer Research

  • One on One Meetings with Industry

  • Visited with 02K Primes

  • Analyzed Other Agencies Multiple Awards

  • One on One with Customers

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Market and Customer Research

Feedback on 02K (IDIQ)…..

  • Cumbersome

  • Internal Paperwork

  • Long Lead times

  • Rigid Evaluations

  • Adding Subs Difficult

  • Customers Moving to GSA to Gain Flexibility

  • Limited Marketing

  • New Players Locked Out

  • Labor Rate Changes

  • Adding SMEs Difficult

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What AMCOM Considered…

  • Improve Existing 02K Concept

  • Issue many small stand alone contracts for each customer

  • Team with GSA using AMCOM BPA’s

  • Three Options!

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Successful GSA Models…..

  • Marine Corps Systems Command:

  • Quantico, VA

  • Commercial Enterprise Omnibus Support Services (CEOss)

  • US Air Force:

  • Eglin AFB, FL

  • Joint Test & Evaluation

  • US Air Force: ASC:

  • Wright Patterson AFB, OH

  • GSA Advisory & Assistance Services

  • Taking the Best and Improving It!

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Decision….GSA Partnership

  • BPAs using GSA Multiple Award Schedules

  • Dynamic Teaming

  • Electronic Commerce

  • Options

  • Customer Selections

  • Open Seasons

  • Evergreen

  • Team Members May Get Direct Pay from DFAS

  • Fixed Price Rate

  • More Labor Categories

  • No Problem to Add Subcontractors

  • AMCOM Listened to their Customers……..

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Applicable GSA Schedules

  • Professional Engineering Services (PES)

  • Logistics Worldwide (LOGWORLD)

  • Mission Oriented Business Integrated Services (MOBIS)

  • Information Technology (IT)

  • Consolidated

    • No Schedule Required for Subcontractors

    • Primes Must Hold at Least One Applicable Schedule

    • Team Members May Hold Any Schedule

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Initial Down Select Process….

  • Prime Submits:

  • GSA Schedule Contract

  • Simplistic Capabilities Statement

  • Domain Preference

  • Government Evaluates:

  • Performance Capability

  • Pricing Structure

  • Socio-Economic Benefit

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Time To Get On Schedules

  • AMCOM will provide at least 3 months

  • Subs do not have to get on schedules

  • GSA commitment for industry training

  • GSA promise to expedite processing

    Do all companies need schedules to participate?

  • Only at Team Leader/Member levels

  • Not required for subcontractors

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Cost to get on GSA Schedules?

  • No Costs

  • Must take time to apply

  • GSA assistance and training

    Will this save money?

  • Anticipate rate discounts

  • Prime burdens elimination

  • Fixed rates

  • Less administration for industry results in greater efficiency, savings, competitive rates

    Will payment of vouchers be impacted?

  • Same as 02K: DFAS makes payment

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EXPRESS Continued…

  • Deployment to Hazardous Duty Locations

    Provisions for deployment in BPA

    Methods for rate adjustments in BPAs

  • NAICS Codes

    • Are from GSA Schedule

    • GSA advised in workshops on proper classifications and

    • eliminated some existing confusion

  • Remittance to GSA (Industrial Funding Fee)

    • 0.75%

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  • Win-Win Partnership

  • Streamlined Process

  • Enhance Small Business

  • Power of eCommerce

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BPA Evaluation Considerations….

  • Teaming/Business Arrangement

  • Performance Capability

  • Socio-Economic Benefits to Command

  • Past Performance

  • Pricing Structure

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Task Ordering….

  • Competition Between Domain BPA Holders

  • Best Value Criteria

  • Task Orders May Include Options

  • Firm Fixed Price and Time and Materials

  • Twenty (20) Days Target Timeline For Processing

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BPA Holder -

Prime Contractor

Team Member

Team Member




  • Prime Contractors and Team

  • Members must hold a GSA

  • Schedule

  • Team Members utilize their

  • own GSA schedule rates

  • Team Members sign BPA

  • Subcontractors not required

  • to hold GSA contract. Perform

  • to Prime’s GSA Schedule rates.

Contractor Teaming Arrangement

DIRECT AWARDS: Team Leader may propose that Task Orders be issued directly

to a SB Team Member – AMCOM Receives SB Credit Based on Direct Awardees' Size

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Maintenance Planning

Supply Support

Training and Training Devices

Logistics Program Support

Business & Analytical

Strategic Planning

Communication Support

Process Improvement Support

Financial Management Support


Resource Management Support

Cost Estimating/Analysis

Strategic Planning Analysis

International Program Support

Operations Research and Analysis


Aeromechanics Technology

Systems Engineering

Structures and Materials

Systems Simulation and Modeling

Software Engineering

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EXPRESS Primary Customers

(as of 30 Jun 08)

275 Task Orders









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Distribution of Task Orders

(As of 30 Jun 08)

67% of TO’s

Awarded to SB’s

Potential Program

(including options)




TECHNICAL 46% 126 18 $1.521B

PROGRAMMATIC 24% 67 6 $374.9M

LOGISTICS 20% 54 5 $252.7M

BUSINESS & ANALYTICAL 10% 28 2 $ 87.8M

TOTALS 100% 275 31 $ 2.24B

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Advantages of EXPRESS

Customer Satisfaction:92%

Timeliness:42 Working Days

Competition Rate:79%

Socioeconomic Program Support:48% obligated dollars

Direct Awards to Small Businesses: 10%

*EXPRESS has processed 7,000 contract actions with a staff of approx. 25 people

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EXPRESS Open Season

  • Possible competition to add new BPA holders

    • Lack of adequate competition

    • Socioeconomic improvement needed

    • Existing primes exit program

    • Enhance pool of expertise for new task order efforts

  • Primes may adjust team members and subcontractors

    • Facilitates new SB Participation

    • Adjustment opportunity for teaming arrangements

    • OK to Add, Delete, and Change Team Member/

      Subcontractor Status


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Thank you for the opportunity to speak with you today!


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Value Proposition

  • Our contracts provide ready to use ordering vehicles which cover most projects

  • We have the talent you need for your projects already under contract

  • Awards under Schedules take less time – allowing the work to begin quicker

  • Use your acquisition resources effectively by eliminating front-end work

  • Free online tools make it easy to get quotes – fast

  • Flexibility to structure your order, your way including customized terms and conditions

  • MAS can provide total solutions for complex requirements including services and products

  • BPAs can streamline ordering across the organization

  • Market research is simple

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We want to be your procurement partner

  • National network of customer representatives ready to help you

  • Thousands of subject matter experts who are knowledgeable about their industry & committed to serving the federal community

  • Acquisition professionals who speak your language and understand your issues

  • FAR compliant contracts

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Small Business Procurement – GSA Can Help!

  • All small businesses should have the maximum practicable opportunity to participate in providing goods and services to U.S. Government (Small Business Act)

  • The Small Business Administration’s (SBA’s) statutory government-wide procurement goals*:

  • 23% of an agency’s prime contracts for small businesses

  • 5% for small disadvantage businesses (prime & subcontracts)

  • 5% for women-owned small businesses (prime & subcontracts)

  • 3% for HUBZone businesses (prime and subcontracts)

  • 3% for service-disabled veteran-owned small businesses (SDVOSBs)

  • (prime & subcontracts)

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Helpful Web Addresses

  • GSA Homepage -

  • Information About The MAS Program -

  • GSA Advantage!®

  • GSA eLibrary -

  • e-Buy -

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Helpful Web Addresses

  • Schedules Ordering Guide -

    Search for “Desk Reference Guide”

  • Customer Service Director Contact Info -

  • Additional Information on Services Schedules Ordering -

  • Helpful Search Tool -

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Let’s Keep In Touch

  • Jeff Manthos

  • [email protected]

  • (703) 605-5535

  • Mark Lee

  • [email protected]

  • (703) 605-2572

  • Steve Sizemore

  • [email protected]

  • (256) 895-3158

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