Presented at The CI Directors Meeting June 2-3, 2005 New York City Mark DeMaria

1. Summary of Action Items fromCI Directors Meeting June 7-8, 2004Held in Fort Collins, COPreliminary Summary of 2005 Action Items Presented at The CI Directors Meeting June 2-3, 2005 New York City Mark DeMaria Acting Director, Cooperative Research Program (CoRP)

2. 2004 Meeting Agenda • Marie Colton – NOAA/NESDIS Updates • Al Powell – ORA Updates • Fran Holt – CoRP Admin Issues • CI Directors - Cooperative Institute Highlights • CIRA, CREST, CIOSS, CICS, CIMSS • General Discussion • Fran Holt – CoRP Program Plan • Poster Session • Al Powell – Performance Measures • All - General Discussion of CI issues • M. DeMaria - Meeting Summary and Action Items Day 1 Day 2

3. On-Going Issues and Action Items-12004 Meeting • Computer security at the institutes and remote access to NESDIS data • Science and Technology Roadmaps from ORA by June 30 2004 • ORA review policy for abstracts, papers, proposals • Lists of available data from the CIs • Is this done? • NESDIS research was not well represented in the NOAA research summary

4. On-Going Issues and Action Items-22004 Meeting • New CoRP web page • Additional universities want to join CREST • Student exchange between CREST and other CIs • Goal of at least one joint project with each CI • Should federal positions be at CIOSS? • Better communication of NESDIS research needs to the CIs is needed • Research at the CIs to operations is cumbersome • Exchange of research, recent PhDs etc between CIs could be improved

5. On-Going Issues and Action Items-32004 Meeting • What is the future of real time data availability (direct readout, etc)? • What is a good topic for the 2005 Science Symposium? • Cal/Val, July, 2005, University of Wisconsin • Should a climate stewardship team be established for SST? • The JCSDA should have an educational component

6. On-Going Issues and Action Items-42004 Meeting • More computer scientists should be assigned to NESDIS problems • (Compression, data storage, databases, etc) • Should NESDIS CI directors be better represented at CI/JI meeting?

7. On-Going Issues and Action Items-12005 Meeting • Mark will post all presentations on the web • CI Renewal Policy • Comments from CIs and NESDIS provided on April 2005 draft policy in the federal register, response will be posted soon • CI renewal policy handbook currently being drafted • CIs need to be kept in the loop as the handbook is being drafted

8. On-Going Issues and Action Items-22005 Meeting • The CIs should get be provided with NOAA budget info so that they don’t have to respond from the “sky is falling” issues every year (TVH) • Mark with input from Marilyn and Al will provide rules for annual reporting. There will no longer be semi-annual reports, but a less formal semi-annual e-mail report will be provided on possible problems, new opportunities and ideas

9. On-Going Issues and Action Items-32005 Meeting • Marie will provide Mark with the briefing on the Information Policy Act for distribution to the CIs • Is the targeted list of NESDIS priorities provided to the CIs adequate? The higher level requests tend to have short fuses (Tony B. windsat example) • Is the template shown by Marie for reporting complete?

10. Helpful Template for Highlights to Report • Outcome Statement from Strategic Plans Mission Goals being addressed • NESDIS or NOAA Performance measure being supported • Category of Activity in Satellite Program • Definition of scientific and operational requirements for new instruments • Observation system simulation experiments • Instrument calibration • Algorithm developments and data analysis • Forward model development • Quality assurance and product validation • Data assimilation and numerical modeling testing • Analysis of impacts on forecast applications • Implementation and delivery of improved forecasts and products to user communities • Results and explanation • Impact to users, the “so what” question answered!

11. On-Going Issues and Actions - 42005 Meeting • Upcoming Science Symposium at CIMSS • Cal/Val • Topics and Location for 2006 symposium • Location for 2006 CI admin/directors meeting • CI conference calls 3 per year?

12. Beginning of 2004 Summary Slides

13. On-Going Issues and Action Items-42005 Meeting • Performance Measures for the CIs still need to be worked out (Al/Mark and CI directors) • NRC report requested by Mahoney’s office may be helpful • DOD 6.1 measures might also be helpful • OMB web site has some info • GOES-R algorithm working groups need to be formed. The CIs can contribute to the science teams • IT infrastructure group recommend pilot test of collaborative computing environment. Some CIs should participate to test remote capabilities.

14. NOAA/NESDIS Updates – M. Colton • NOAA Research Review • Marie: Cooperative Institute Recommendation from NOAA Research Review should be sent out to CI Directors when done. • Performance Management at NOAA 3rd Quarter FY04 Highlights from ORA • Eric: Send a few copies of special Backscatter issue on NOAA's Satellite Oceanographic Program to CI directors

15. NOAA/NESDIS Updates – M. Colton • Funding Sources • IT Security – major break-in March 04 • Consider security at federal systems at Cooperative Institutes. • How will CIs obtain access ORA databases? • Science and Technology Road Maps – 10 -20 year outlook. • Draft sent out by 6/30 by Marie Colton/Al Powell to Center Directors for comment • Use caution when commenting on ORA representation in NOAA Research Plan • A) Highlight as good example of applied research • B) Don’t drag it in to the discussion

16. Polices, Procedures and Guidance – A. Powell • Publication Policy • Recommendation to put time limit for review, also tracking system needed. • Al Powell: Need to send final version of approved text to Center Directors • Internal NOAA Proposals • Must have government representative, uniform template • Proposals from universities to NESDIS, same as before • PPBES – more later • Collaborators – ARL, NRO, Air Force, Navy • Coordinating Scientific Research – range of plans from internal RPPs to 20-year NOAA Research Council plan • Recent Progress – Several examples presented

17. CoRP Project –F. Holt • Review of Action items from last meeting – • 1. Directors provide student and course lists (completed) • 2. NESDIS will compile course list for possible certificate in remote sensing • Draft provided for this meeting • Discussion needed how to proceed. University programs differ. • 3. Directors will provide data listed (draft provided) • CI Directions: Guidance on how to organize input (by satellite, data type etc). Is the current level of information adequate? Are there glaring omissions? • 4. Report on CI research programs, plans, integration

18. CoRP Project –F. Holt • ORA Guide to Procedures for Sponsoring Temporary Scientific Staff • Science Colloquium – June 14-16, to enhance collaboration between institutes. • New CoRP web page – in progress • Cooperative Research Program Plan - action item from last year, discussed later

19. CI Overviews • Tom Vonder Haar- CIRA Summary • Tom: Report from CIRA review, draft released, response still pending. Keep ORA posted on progress. • Reza Khanhilrardi - CREST Overview • Additional universities want to join • Could enhance/provide diversity at other Cooperative Institutes through student exchange. • “Election Year” Conference CCNY, fall 2004

20. CI Overviews • Ted Strub - CIOSS Summary • Clarification of Task II vs. Task III • Ted: 5-year proposal in progress • Hosting vector wind workshop, Part I, late July 04, Part II TBD • Should federal positions be at CIOSS? • When does satellite research fall in 5-year NOAA ?? Review, good example on lap???

21. CI Overviews • Tony Busalacchi - CICS Summary • Coordination of global observing system, climate data record re-analysis activities is needed • Improvement in communicating NESDIS needs to Cooperative Institutes, especially 4-5 year time frame • Improved process by which CI activities, algorithms, products conveyed to NESDIS operations (PSDI?) • Personnel exchange – CIs should exchange information of recent and forthcoming PhDs and thesis topics. • OMB Progress Assessment Rating Tool, treats research grants like performance contracts. Where and when to charge extra overhead required for this extra reporting? • NESDIS research not visible in NOAA Research Review (related to Marie's comment)

22. CI Overviews • Steve Ackerman- CIMSS Summary • Getting experimental products into operations sometimes bigger pull from ECMWF than NCEP. • CIRA/CIMSS Tropical Cyclone contributions not represented in NOAA Science Review • Future of real time data availability? Direct readout conference is a source of info. How to avoid "Versionitis" of algorithms

23. Review of CoRP Program Plan- Fran Holt • CoRP Research Plan • Directors: Draft in preparation, input needed by end of June. • How much growth is desired? • Directors: Input needed for CI brochure (w\ help from new visualization lab) • Science Colloquium • What are possible themes for 2005 Science Colloquim, Calibration/validation? Water theme?

24. Measuring Success – A. Powell • Performance Management Overview • It is not going away so get used to it • How to measure success • Guidelines for good performance measures • Sample software provided by Al • Examples • NOAA Grants and Mgt Office selected as “testing ground” • CI Directors should provide feedback • ORA/CI Directors will iterate on performance measures over next 4 to 6 months

25. Cooperative Institute/Center Activities and Milestones • Location of the next CI Directors meeting? • Hampton? • Need to choose dates soon • CI Director Issues • Ted Strub, CIOSS • Wind workshop, what is future technology be?, input to NPOESS process, relationship to performance measure • GOES-R coastal imager development • Establish Climate stewardship team for SST?

26. Cooperative Institute/Center Activities and Milestones • CI Director Issues • Tom Vonder Haar, CIRA • Responding to CIRA review, in-house workshop next week • Data assimilation will be a highlight • Need for educational component to JCSDA • 2000K for training, post docs • Special role for CIs in satellite data assimilation

27. Cooperative Institute/Center Activities and Milestones • CI Directors Issues • Tony Busalacchi, CICS • Hosting CLIVAR conference in 2 weeks (Baltimore) • 750 abstracts • Efforts on new NOAA and University buildings • Advanced study institute for environmental modeling • NCEP is not getting into this field • NCEP is proposing climate testbed • JCSDA is not linked to NESDIS and NCEP websites • Need to bring in more computer scientists (data storage, database management, etc) • Put this idea in CORP Research Plan • Additional guidance on next Directors Meeting

28. Cooperative Institute/Center Activities and Milestones • CI Directors Issues • Steve Ackerman, CIMSS • 5 year review in August • Good communication with regard to ORA performance measures, don’t want additional demands on PIs • Suggest Cal/Val or data assimilation for next colloquium • CI Directors Meetings are useful • Should NESDIS CI Directors be better represented at NOAA CI/JI directors?

29. Cooperative Institute/Center Activities and Milestones • CI Directors Issues • Reza Khanhilvardi , CREST • Take care of items from recent review • Candidates for new position? • Goal of at least on project will all other NESDIS CIs • Creation of data acquisition center for CREST PIs • Institutional plan, input from other CIs on data management, etc • Student activity list to share between institutes, opportunities for student exchange