Towards a model m e system for aids programs
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Towards a model M&E system for AIDS programs. Kampala April 29 2002. Steps in development and implementation of AIDS M&E system . Development of M&E strategy and M&E plan Develop mechanisms for implementation and production of results Implementation of plan. Stage 1.

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Towards a model M&E system for AIDS programs

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Towards a model M&E system for AIDS programs

Kampala

April 29 2002


Steps in development and implementation of AIDS M&E system

  • Development of M&E strategy and M&E plan

  • Develop mechanisms for implementation and production of results

  • Implementation of plan


Stage 1

Establish / strengthen M&E committee

  • Subcommittee under AIDS Commission or AIDS Council with representatives from (preferably M&E practitioners):

    • AIDS Commission (chair)

    • Sectoral ministries (Health (2), Education, Agriculture and others)

    • Leading AIDS NGOs

    • Academia (epidemiology, social sciences, communication)

    • Bilateral donors / international organizations

    • People living with HIV/AIDS

  • Ensure resources for AIDS M&E Committee


Stage 2

M&E Situation Analysis Objectives and Contents

  • Objectives:

    • To identify existing M&E practices, indicators, and data sources for HIV/AIDS in each sector

    • To identify gaps where indicators will need to be developed and data sources identified for the M&E plan of the national AIDS program

    • To assess M&E capacity and needs for capacity development

  • Includes:

    • multiple sectors, donors, NGOs and private sector;

    • dissemination as M&E practice

    • assessment of different levels (community, district, regional, national)


Stage 2

M&E Situation AnalysisMethods

  • Desk review: essential government and non-government documents

  • Interviews with stakeholders in government (various sectors), private organizations, NGOs, international organizations and agencies (guidelines for interviews to systematically obtain information on M&E practices and indicators)

  • Interviews with stakeholders at regional and district levels and with community organizations


Stage 3

Develop M&E planFramework, Indicators, Data Collection

  • Draft M&E system with framework, indicators and data collection methods, linked to the national strategic plan (e.g. with help of consultants for NAC); also include dissemination and data use plan

  • Broad stakeholder workshop to review draft (2 days)

  • Finalize M&E plan based on workshop inputs and obtain approval for final draft

  • Publish and disseminate, including decision-makers


Stage 4

Develop Capacity for Implementation of M&E Plan

  • Develop strategy to build and maintain capacity in M&E at national and subnational levels, and in multiple sectors

  • Develop forms and guidelines for M&E at different levels: operational manual based on M&E plan

  • Establish ties with national and international expertise in M&E to support implementation of M&E plan

  • Training of staff at different levels


Stage 5

Mechanisms for Management and Quality Control of M&E Activities

  • Develop data base for national and subnational indicators and report generation

  • Carry out regular assessments of quality of M&E reporting at district (and regional) level and sectors (bi-annual system, each year half of the districts)

  • Carry out regular assessments of quality of program monitoring

  • Establish feebdack mechanisms!


Reporting structure: Financial and programme monitoring

NAC M&E

Technical

Committee

National AIDS Commission

  • National level

  • Ministries

  • NGOs

  • Private sector

Regional AIDS Committee

District AIDS Committee

Implementing organizations (NGOs, CBOs, private sector etc.)


Reporting structure: Financial and programme monitoring

+ outcome / impact assessment

NAC M&E

Technical

Committee

National AIDS Commission

MoH

Surveillance

(HIV,STI)

  • National level

  • Ministries

  • NGOs

  • Private sector

National and

subnational surveys

(general pop,

target groups, facilities)

Regional AIDS Committee

District AIDS Committee

Implementing organizations (NGOs, CBOs, private sector etc.)


Frequency of data collection for key indicators

Input Process Output Outcome Impact

HIV/STI

surveillance

and surveys

Household and

target group

Surveys

Facility

surveys

Programme Monitoring

(including finance)

Annual

Every 2-3 years

Monthly / Quarterly


Example of a national leveldata collection system

Risk group survey:

BSS/PLACE

Risk group survey:

BSS/PLACE

DHS

AIDS survey

DHS

Facility

survey

Facility

survey

District rapid assessment

Routine information system & surveillance

2000

2002

2004

2006


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