2015 budget proposal february 24 2014
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2015 Budget proposal February 24, 2014. Agenda. Current Situation Department Objectives, Goals & Strategies 2014/15 Plans. Lynnfield Rec Commission Board. Matt Monkiewicz – Chair Frank Morelli – Treasurer John Judd – Fields Committee Liaison Rod Boone – Member Bob Relihan – Member

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2015 Budget proposal February 24, 2014

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2015 budget proposal february 24 2014

2015 Budget proposalFebruary 24, 2014


Agenda

Agenda

  • Current Situation

  • Department Objectives, Goals & Strategies

  • 2014/15 Plans


Lynnfield rec commission board

Lynnfield Rec Commission Board

  • Matt Monkiewicz – Chair

  • Frank Morelli – Treasurer

  • John Judd – Fields Committee Liaison

  • Rod Boone – Member

  • Bob Relihan – Member

  • Terri Farrell-Member

  • Frank DeLisi - Member


Rec situation

Rec Situation

Programming

  • 19 hours part time

  • Underserved youth-center stores, library, basketball, Market Street

  • Underserved Adult (non senior) – no non-family oriented programs

  • No dedicated space, exception – SSS for Rec Station

    Fields

  • 5 hours part time

  • Sport organizations conducting/funding field maintenance- (being addressed with Fields Project)

  • Difficulty maintaining fields or planning maintenance

  • New Fields and major upgrades addressing many issues


Lynnfield rec department org chart

Lynnfield Rec Department Org Chart

Town Administrator

Commission Chair

Recreation Co-Director - Fields PT – Joe Maney

Recreation Co-Director – PT Julie Mallett

Louise Ferrullo

Michael Wein

Program Staff

Program Staff

Volunteer

Program Staff

Program Staff

Town Payroll

Rec Rollover Account


Rec highlights

Rec Highlights

New! Web & Online Registration

Father/Daughter Dance

Flag Football

Recreation Station

Learn to Skate at Market St.


2013 14 programs

2013/14 Programs

9 New Programs!


Vision

Vision

Enrich lives of Lynnfield residents through abundant quality programs, events, fields and facilities.


Goals

Goals

  • Increase participation by 20%/year

  • Establish field maintenance standards by 8/14 (including resources and operations)

  • Add 2 community events that attract 1,000 people each by 2016

  • Bring a Rec Center to Lynnfield by 2017


Strategies

Strategies

  • Develop field operations and maintenance guideline in cooperation with the DPW, schools, town manager, BOS and youth sports leagues.

  • Create new programs and work with other community organizations departments to support/enhance existing programs.

  • Establish ‘Rec’ space to begin to serve the community and determine the need for Rec Center.

  • Develop technology infrastructure to enable automation of administrative functions

  • Build Staff to formalize the department and increase the capacity to execute more programs and plans.


2015 goals

2015 Goals

  • Increase Participation 20% with new programs

    • Institute Rec Excursions

    • Add Thursday night concerts

    • Publish program guide

    • Create Vacation Programs

    • Develop Teen Programs

  • Improve existing programs

    • Tree Lighting

    • Girls Softball

  • Establish Rec Space for small programs

  • Obtain approval from BOS for new Field Use Guidelines

  • Collaborate with DPW for a Field Maintenance Plan


Proposed 2015 budget

Proposed 2015 Budget


Job descriptions

Job Descriptions

Position: Recreation Director

General Description:

The Recreation Director works under the general supervision of The Recreation Commission to provide a full range of recreational programs and services. The Director will manage all the operations of the Recreation Department. They are responsible for the financial management or the general operating and capital budget and revolving budget. Works with the Field Director in scheduling and maintain fields.

Position Responsibilities:

  • Research, develop, plan and implement programs, athletics, clinics, trips and special events

  • Collects and transmit fees and order supplies for programs

  • Maintain the online registration program

  • Attend monthly recreation meetings

  • Work with Treasurer in maintaining account balance

  • Supervise staff and makes recommendations for hiring and terminating

  • Perform public relation duties such as respond to complaints, prepare news releases, information & marketing bulletins and other publicity of recreation activities

  • Work with community and leaders to identify and meet the recreational needs of the community


Job descriptions1

Job Descriptions

Position: Recreation Co-Director-Fields

General Description:

The Recreation C0-Director-Fields works under the general supervision of The Recreation Commission to provide a full range of recreational programs and services. The Director will manage all the operations of the Recreation Department. They are responsible for the financial management or the general operating and capital budget and revolving budget. Works with the Field director in scheduling and maintain fields.

Position Responsibilities:

  • Issue field permits based on LRC Field Use Policy

  • Respond to all inquiries regarding field use

  • Collect permit fees

  • Maintain up to date field schedule on LRC website

  • Maintain Field Use Guidelines and Policies document

  • Collaborate with DPW on development of annual field maintenance plan

  • Meet 1-2 times per week during field use season with the DPW to coordinate field maintenance /preparation activity

  • Meet with DPW on a regular basis to ensure field conditions meet playing standards

  • Conduct regular meetings with groups that use the fields

  • Communicate with vendors

  • Keep accurate records per LRC policies

  • Visit fields to ensure condition and usage meet LRC policy

  • Perform other duties as assigned


Lynnfield rec department org chart1

Lynnfield Rec Department Org Chart

Recreation Director

FT-Julie Mallet

Field Coordinator PT – Joe Maney

Program Coordinator PT – Louise Ferullo

Program Coordinator PT –

Concessions Coordinator PT –

Program Instructor

Program Instructor

Program Staff

Program Staff

Program Staff

Town Payroll

Rec Rollover Account

Potential future positions


Appendix

Appendix


Budget overview

Budget Overview


Recreation director salaries

Recreation Director Salaries

Recommendation for Lynnfield Recreation Department


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