Community Health Engagement & Planning

1. Community Health Engagement & Planning Val Schott, MPH Director, State Office of Rural Health Director, Rural Health Polity & Advocacy Oklahoma State University Center for Health Sciences Center for Rural Health Tulsa, Oklahoma September 1, 2009

2. Initiating Group Getting Started Community Health Engagement

3. Who Should Be Involved? People Who Make A Difference & Can Attract Community Members Who Should Be Represented? Health Leader Community Leader Political Leader Initiating Group

4. Review Community’s Health Care Situation and Determine if Planning Effort Desired Identify Individuals to Serve on Steering Committee Inform Community and Especially Local Health Care Providers of Planning Process Identify a Local Community Facilitator Responsibilities of Initiating Group

5. Duties Distribute Meeting Notices Arrange for Meeting Place Arrange for Light Lunch Agree to Keep Information Updated Knowledgeable Community Member Hospital Health Department Commissioner or Mayor’s Office Chamber of Commerce Community Facilitator

6. Staff Only To Process Not ‘Selling’ Product Not Decision Making Community Makes Decisions Resource Team

7. Initiating Group Community Facilitator Resource Team Steering Committee Getting Started Community Health Engagement

8. Who Should Be Represented? Must Be Representative & Diverse Health Care Hospital Physicians Clinics Health Department Pharmacist Other Providers Health Care Political Leadership County Commissioners Mayors Steering Committee

9. Who Should Be Represented? Business Leaders Chamber of Commerce Largest Employer Banker Business Owners Faith Community Education Law Enforcement Media Others Steering Committee (continued)

10. Provide Leadership and Direction of The Strategic Health Planning Process Actively Participate on a Task Force Publicity Task Force Inventory Task Force Survey Task Force Data and Information Task Force Decision-making, Input, Evaluation, and Implementation of Community Health Plan Continuation of the Strategic Health Planning Process TASKS: Community Health Steering Committee

11. Time Convenient to Steering Committee Members Lunch Time Works Well Start On Time Stop On Time About A Four Month Process Month Between Meetings Meeting Schedule

12. Provides Community With Positive Reminders of Project Data is Important to Success Data Keeps Interest of Community Members Data Illustrates Importance of Health as Economic Factor Product Orientation Helps Process

13. Initiating Group Community Facilitator Resource Team Steering Committee Getting Started Publicity Task Force Community Health Engagement

14. Work with local media to run new articles on the community health planning process Prepare notices of meetings for publication Look for other ways of publicizing the community health planning process TASKS: Publicity Task Force

15. Initiating Group Community Facilitator Resource Team Steering Committee Getting Started Publicity Task Force Inventory Task Force Community Health Engagement

16. Assemble information from initial Yellow Page Analysis Gather missing information on health services and facilities in the community Seek a sponsor to fund Health Directory Publish and distribute Directory TASKS: Health Services and Facilities Inventory Task Force

17. Initiating Group Community Facilitator Resource Team Steering Committee Getting Started Publicity Task Force Inventory Task Force Survey Task Force Community Health Engagement

18. Review and revise proposed survey instrument Assist with identifying survey sample Review survey results Identify high priority actions Report significant survey results to Steering Committee TASKS: Community Survey Task Force

19. Telephone Survey Good Data Easy To Structure Random, Scientific, Anonymous Costly Mail Survey Data May or May Not Be Reliable Reporting Bias – Unlikely To Be Random Response May or May Not Be Good Mail Is Costly Community Input Methods

20. Informant Method ‘Sticky’ Dot Process Data May Contain Reporting Bias – Not Random Date May Represent Group But Not Community As a Whole Participants May Not Reveal True Perceptions Least Costly Time Consuming Community Input Methods

21. Initiating Group Community Facilitator Resource Team Steering Committee Community Health Engagement Getting Started Publicity Task Force Inventory Task Force Survey Task Force Data & Info Task Force Community Health Engagement

22. Review information and data: Demographic information Health Data Economic Data Traffic Data Crime data Identify high priority actions Help disseminate highlights TASKS: Data and Information Task Force

24. Initiating Group Community Facilitator Resource Team Steering Committee Community Health Engagement Getting Started Publicity Task Force Survey Task Force Directory Task Force Data & Info Task Force DevelopPlan Implement Action Plan Follow-Up & Continuation

25. For Community Health Planning Products: http://www.okruralhealthworks.org

26. For Additional Information… http://ruralhealth.okstate.edu

27. Staff Contact Information