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MEETING PROCEDURES

MEETING PROCEDURES. Meetings are the soul of any Lions club. The club is recognized by the quality of meetings it conducts. Generally there are two types of meetings .Regular meetings –open to all.

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MEETING PROCEDURES

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  1. MEETING PROCEDURES

  2. Meetings are the soul of any Lions club. The club is recognized by the quality of meetings it conducts.

  3. Generally there are two types of meetings .Regular meetings –open to all. .Business meetings/Board meetings- open only to members when discussions on functioning of club are taken like finance, elections etc.

  4. There are certain things to be looked into before a meeting is convened. In consultation with the President, the secretary has to fix the venue, time and date of the meeting,

  5. An Agenda has to be prepared.

  6. Invitation notice has to be send to members to be followed up by calls to ensure good attendance

  7. Guest speaker if any has to be invited and his biodata obtained inorder to introduce him properly.

  8. On the day of the meeting the office bearers should reach early and oversee the arrangements. Ensure that the national flag, banner, gong and gavel are rightly placed and the attendance register is available .The national flag should not be pinned on a wall but allowed to flutter. Greet members and guests and seat them comfortably.

  9. Always keep in mind that a short meeting is always appreciated .Begin in time and end in time.

  10. Master of ceremonies ,if any, have to be briefed about timing. Remember that the President is always in charge

  11. Ensure members are all seated before meeting commences.

  12. 8. Observe protocol in seating

  13. Meeting procedure .Meeting called to order by President .Flag salutation .Silent prayer .Introduction of guests .Welcome and presidential address .Introduction of guest speaker, if any .Address by guest speaker .Presentation of memento to guest speaker. .Projects, programmes , lucky dip etc. .Announcements and vote of thanks –.Secretary .National anthem.

  14. Keep meetings short, interesting and meaningful.

  15. Remind members to attend

  16. Call absentees the next day and tell them how you missed them.

  17. A good meeting ensures good attendance

  18. THANK YOU

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