JISC repositories take-up and embedding projects (#JISCrte)

1. JISC repositories take-up and embedding projects (#JISCrte) RSP Autumn School, 08th November 2011 Laurian Williamson Open Access Adviser/JISCrte Project Co-ordinator laurian.williamson@nottingham.ac.uk

2. JISCrte aims… • …to improve institutional services that rely on the repository by enabling take-up of the lessons and benefits from the most successful repository applications, tools and good practice. • …to contribute to the progress of embedding repositories within academic life in the UK Higher Education (HE) environment.

3. Background JISCrte • JISC-funded through the Information Environment Programme 2009-11 • http://www.jisc.ac.uk/whatwedo/programmes/inf11.aspx • RSP co-ordinating project progress and dissemination of findings • Projects run from February 2011 through December 2011

4. JISCrte projects

5. Projects and progress • Hydra in Hull – University of Hull • MIRAGE – Middlesex University • eNova – Visual Arts Data Service • DORA (EXPLORER) – De Montfort University • NECTAR – University of Northampton • RADAR – Glasgow School of Art

6. MIRAGE – 3D Visualisation

7. MIRAGE 3D Visualisation

8. MIRAGE 3D VISUALISATION

9. MIRAGE and uploading images

10. MIRAGE – uploading images

11. Hydra in Hull

12. Hydra in Hull • Hydra in Hull is now live http://hydra.hull.ac.uk • Ongoing/next steps • Switching links from old repository • Roll out create and edit to University content managers • Feed back Hull developments to Hydra core • Upgrade to accommodate latest Hydra developments planned for mid-November • These weren’t quite ready during the project • They include better configuration options and drag ‘n’ drop

13. Hydra in Hull • Lessons learned - How to make good use of Ruby on Rails as a development platform (very flexible) - Keeping track of issues as you implement a new platform ensures they are then properly captured so they can be dealt with (JIRA bug tracking worked very well) - Always consider the backup option in case of problems (unplanned developer absence required careful adaptation of priorities)

14. Hydra in Hull – future plans • Future work on the repository is planned • History DMP project - part of the JISCRMD programme - DMP project will be gathering requirements for research data management planning in history - includes plan to enhance Hydra for data management • Blacklight will be the next generation library catalogue interface - Blacklight is the UI for Hydra - Aim to tie together their digital repository and catalogue access

15. The Glasgow School of Art and RADAR • RADAR – Research, Art, Design, Architecture, Repository • Positive feedback from Repository Fringe and the ‘repository song’ performed has been a success (http://www.youtube.com/watch?v=EKl2yK64RVc) • Development has been instigated with EPrints • First iteration to be available in November 2011 • RADAR – will go ‘live’ in January 2012

16. RADAR • Testing to take place while carrying out a mock REF exercise • Integration of new repository with the new GSA website, liaison with ScreenMedia • Alterations made to the standard EPrints workflow to accommodate the needs of GSA researchers • System becoming embedded in the ethos of GSA

17. Images Sketches converted into improved EPrints interface Flow of execution for repository: (1) Login, (2) Add Item, (3) Describe item, (4) Add supporting evidence, (5) Review item, (6) Submit for review and final depositing in RADAR

18. Images Access point for RADAR on the new GSA website (this isn’t active yet, this is only a design screenshot) Since the Repository Fringe the development of RADAR has been enhanced by the appointment of our new Head of Research and Postgraduate Studies, who has provided valuable support for the project and development work. Also our progress has accelerated and we are starting to see an end product, and will be ready for testing in November 2011.

19. eNova • Embedding institutional research repositories into the culture of arts researchers by enhancing the MePrints profile tool • Feedback from arts researchers to enhance the MePrints tool and by making connections across departments

26. EXPLORER • Reviewed possible tools for adaptation for DORA (Dspace repository) • Focus is on ‘Kulturising’ DORA • Integrating DORA with DMU website • Updated mandate and circulated to all staff • New advocacy materials developed • Drop-in sessions for staff • More prominent position on DMU research pages

27. EXPLORER – collection with a video

28. EXPLORER

29. EXPLORER – collection with an image

30. Open Access Week • Big event planned: personal invitations, lots of publicity, great external speakers, competitions, free lunch... • ... but (very) poor uptake, so chose to postpone. • Have VC’s support for future OA event – likely to be combined with the launch of a new university OA journal. • Is October the best date for International Open Access Week? What do others think?

31. EThOS and Kultur • EThOS – most changes completed, workflow for embargoed theses still under consideration • Kultur – changes completed on test server and approved by Steering Group; to be transferred to live NECTAR imminently Note: Red text distinguishes test from live server

32. Added value Staff profiles: • two views, determined by whether staff member has already posted publication details to their profile • Positive response from staff (and rise in NECTAR deposits) Repository statistics: • IRStats installed • Working with Research Office to supply latest statistics to Deans

33. Project urls • MIRAGE http://image.mdx.ac.uk/vin/demo.php • HiH https://hydra.hull.ac.uk/ • DORA https://www.dora.dmu.ac.uk/ • NECTAR http://nectar.northampton.ac.uk/ • eNova http://www.vads.ac.uk/kultur2group/projects/enova/index.html • RADAR – not yet available

34. Acknowledgements • Chris Awre (HiH) • Dr Xiaohong Gao (MIRAGE) • Dr Miggie Pickton (NECTAR) • Dr Elizabeth Lunt (DORA - EXPLORER) • Dr Robin Burgess (RADAR) • Marie-Therese Gramstadt (eNova) Further information on the projects available from http://www.rsp.ac.uk/grow/embedding/RTE-Projects/