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FPDS-NG Enhancements FY11 Q2. GSA Training Module for RBA. OVERVIEW : This training module provides a high-level view of the enhanced FPDS-NG functionality: Allows Contracting Officers to cancel FPDS-NG action, if basic order is not found in FPDS-NG (Mod Quick Check)

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fpds ng enhancements fy11 q2
FPDS-NG Enhancements FY11 Q2

GSA Training Module for RBA

slide2

OVERVIEW: This training module provides a high-level

  • view of the enhanced FPDS-NG functionality:
    • Allows Contracting Officers to cancel FPDS-NG action, if basic order is not found in FPDS-NG (Mod Quick Check)
    • Allows Contracting Officers to Cancel Action Items in ‘Not
    • Submitted’ or ‘System Error Status.
    • Provides a ‘Cancelled FPDS-NG Forms’ View.
slide3

OVERVIEW: Continued

    • Allows GSA Users who do not have an FPDS-NG User
    • ID to open FPDS-NG Forms and Action Items.
    • System automatically removes special characters (except spaces) from the Project Descriptor, prior to transmitting to FPDS-NG.
modification quick check contracting officer signs and submits purchase order

FPDS-NG Enhancements – Modification Quick Check

Modification Quick Check – Contracting Officer Signs and Submits Purchase Order

Press ‘OK’ to award

the Modification and

create a ‘Not Submitted’

Action Item.

Press ‘Cancel’ to award

The Modification, Cancel on-line FPDS-NG Reporting, and create a record in the ‘Cancelled FPDS-NG Forms’ view

slide6

Contracting Officer is able to Cancel FPDS-NG Action Items in ‘Not Submitted’ or ‘System Error’ Status

ability to cancel action items in not submitted or system error status

FPDS-NG Enhancements – CO Cancels Action Items

Ability to Cancel Action Items in ‘Not Submitted’ or ‘System Error’ Status

Contracting Officer opens Action Item Link in ‘Not Submitted’ or ‘ System Error’ Status

contracting officer is provided with a cancel fpds button

FPDS-NG Enhancements – CO Cancels Action Items

Contracting Officer is provided with a ‘Cancel FPDS’ button.

Contracting Officer presses ‘Cancel FPDS’ button and receives a confirmation pop up

User should always ‘Resubmit’ at least once before cancelling an Action Item

contracting officer is provided with a cancel fpds button1

FPDS-NG Enhancements – CO Cancels Action Items

Contracting Officer is provided with a ‘Cancel FPDS’ button.

Contracting Officer presses ‘OK’ button and is presented with a ‘Cancellation Reason’ selection list (see next slide)

Contracting Officer presses ‘Cancel’ button and is returned to the FPDS-NG Action Item Form

the system requires selection of a cancellation reason

FPDS-NG Enhancements – CO Cancels Action Items

The system requires selection of a Cancellation Reason

Contracting Officer presses save and is required to select a cancellation reason

Contracting Officer presses ‘Cancel and is returned to the FPDS-NG Form

contracting officer selects from four cancellation reasons

FPDS-NG Enhancements – CO Cancels Action Items

Contracting Officer selects from four cancellation reasons

Contracting Officer selects Reason for Cancellation and presses the ‘Save’ button -- action item is cancelled and a record is created in the ‘Cancelled FPDS-NG Forms’ view

system displays cancelled form message on all cancelled fpds ng forms

FPDS-NG Enhancements – Cancelled FPDS-NG Form

System displays Cancelled Form Message on all Cancelled FPDS-NG Forms

System displays “Not Reported from the RBA to FPDS-NG” and the Cancellation Reason

slide13

New View added to Orders Module, View Action

Items, which displays ‘Cancelled FPDS-NG Forms’

new view added to view action items in orders module

FPDS-NG Enhancements – ‘Cancelled FPDS-NG Forms’ View

New View added to <<View Action Items>> in Orders Module

New ‘Cancelled FDS-NG Forms’ View added By Region, By Contracting Officer, By Order ID and Mod number

slide15
FPDS-NG Enhancements – ‘Cancelled FPDS-NG Forms View

Contracting Officer Cancels FPDS-NG Reporting, upon award of Purchase Order.

System creates record in ‘Cancelled FPDS-NG Forms’ View with Cancellation Reason ‘Award Cancellation - Mod 00 Missing in FPDS-NG’

slide16
FPDS-NG Enhancements – ‘Cancelled FPDS-NG Forms View

Contracting Officer Cancels FPDS-NG Action Item and selects ‘Cancellation Reason

System creates record in ‘Cancelled FPDS-NG Forms’ view with selected ‘Cancellation Reason

allow gsa users who do not have fpds ng user id to open fpds ng forms

FPDS-NG Enhancements – Form Access Beyond FPDS-NG Users IDs

Allow GSA Users who do not have FPDS-NG User ID to open FPDS-NG Forms

Form opens in ‘Read-Only’ mode. User has no ‘Edit’ or other capability.

slide19

Remove spaces and special characters from the Contract Number (IDV) and the Purchase Order Number (PIID), before transmitting this information to FPDS-NG

slide21

Additional Functionality:

    • The system removes special characters from the
    • Project Descriptor, prior to transmitting to FPDS-NG.
    • Service Desk personnel have the ability to restore a
    • Cancelled Action Item to ‘Not Submitted’ status at
    • the request of a GSA User.
questions support
Questions & Support
  • For questions regarding FPDS-NG Validations, please contact the FPDS-NG Help Desk

Phone: 703-390-5360 Email: [email protected]

  • For questions regarding RBA FPDS-NG functionality, please contact RBA Technical Support:

Phone: 877-243-2889 Email: [email protected]

  • For questions regarding FPDS-NG Accounts & User IDs

Email: [email protected]

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