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FPDS-NG Enhancements FY11 Q2. GSA Training Module for RBA. OVERVIEW : This training module provides a high-level view of the enhanced FPDS-NG functionality: Allows Contracting Officers to cancel FPDS-NG action, if basic order is not found in FPDS-NG (Mod Quick Check)

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Fpds ng enhancements fy11 q2

FPDS-NG Enhancements FY11 Q2

GSA Training Module for RBA


  • OVERVIEW: This training module provides a high-level

  • view of the enhanced FPDS-NG functionality:

    • Allows Contracting Officers to cancel FPDS-NG action, if basic order is not found in FPDS-NG (Mod Quick Check)

    • Allows Contracting Officers to Cancel Action Items in ‘Not

    • Submitted’ or ‘System Error Status.

    • Provides a ‘Cancelled FPDS-NG Forms’ View.


  • OVERVIEW: Continued

    • Allows GSA Users who do not have an FPDS-NG User

    • ID to open FPDS-NG Forms and Action Items.

    • System automatically removes special characters (except spaces) from the Project Descriptor, prior to transmitting to FPDS-NG.



Modification quick check contracting officer signs and submits purchase order

FPDS-NG Enhancements – Modification Quick Check

Modification Quick Check – Contracting Officer Signs and Submits Purchase Order

Press ‘OK’ to award

the Modification and

create a ‘Not Submitted’

Action Item.

Press ‘Cancel’ to award

The Modification, Cancel on-line FPDS-NG Reporting, and create a record in the ‘Cancelled FPDS-NG Forms’ view



Ability to cancel action items in not submitted or system error status

FPDS-NG Enhancements – CO Cancels Action Items in ‘Not Submitted’ or ‘System Error’ Status

Ability to Cancel Action Items in ‘Not Submitted’ or ‘System Error’ Status

Contracting Officer opens Action Item Link in ‘Not Submitted’ or ‘ System Error’ Status


Contracting officer is provided with a cancel fpds button

FPDS-NG Enhancements – CO Cancels Action Items in ‘Not Submitted’ or ‘System Error’ Status

Contracting Officer is provided with a ‘Cancel FPDS’ button.

Contracting Officer presses ‘Cancel FPDS’ button and receives a confirmation pop up

User should always ‘Resubmit’ at least once before cancelling an Action Item


Contracting officer is provided with a cancel fpds button1

FPDS-NG Enhancements – CO Cancels Action Items in ‘Not Submitted’ or ‘System Error’ Status

Contracting Officer is provided with a ‘Cancel FPDS’ button.

Contracting Officer presses ‘OK’ button and is presented with a ‘Cancellation Reason’ selection list (see next slide)

Contracting Officer presses ‘Cancel’ button and is returned to the FPDS-NG Action Item Form


The system requires selection of a cancellation reason

FPDS-NG Enhancements – CO Cancels Action Items in ‘Not Submitted’ or ‘System Error’ Status

The system requires selection of a Cancellation Reason

Contracting Officer presses save and is required to select a cancellation reason

Contracting Officer presses ‘Cancel and is returned to the FPDS-NG Form


Contracting officer selects from four cancellation reasons

FPDS-NG Enhancements – CO Cancels Action Items in ‘Not Submitted’ or ‘System Error’ Status

Contracting Officer selects from four cancellation reasons

Contracting Officer selects Reason for Cancellation and presses the ‘Save’ button -- action item is cancelled and a record is created in the ‘Cancelled FPDS-NG Forms’ view


System displays cancelled form message on all cancelled fpds ng forms

FPDS-NG Enhancements – Cancelled FPDS-NG Form in ‘Not Submitted’ or ‘System Error’ Status

System displays Cancelled Form Message on all Cancelled FPDS-NG Forms

System displays “Not Reported from the RBA to FPDS-NG” and the Cancellation Reason



New view added to view action items in orders module

FPDS-NG Enhancements – ‘Cancelled FPDS-NG Forms’ View in ‘Not Submitted’ or ‘System Error’ Status

New View added to <<View Action Items>> in Orders Module

New ‘Cancelled FDS-NG Forms’ View added By Region, By Contracting Officer, By Order ID and Mod number


FPDS-NG Enhancements – ‘Cancelled FPDS-NG Forms View in ‘Not Submitted’ or ‘System Error’ Status

Contracting Officer Cancels FPDS-NG Reporting, upon award of Purchase Order.

System creates record in ‘Cancelled FPDS-NG Forms’ View with Cancellation Reason ‘Award Cancellation - Mod 00 Missing in FPDS-NG’


FPDS-NG Enhancements – ‘Cancelled FPDS-NG Forms View in ‘Not Submitted’ or ‘System Error’ Status

Contracting Officer Cancels FPDS-NG Action Item and selects ‘Cancellation Reason

System creates record in ‘Cancelled FPDS-NG Forms’ view with selected ‘Cancellation Reason



Allow gsa users who do not have fpds ng user id to open fpds ng forms

FPDS-NG Enhancements – Form Access Beyond FPDS-NG Users IDs

Allow GSA Users who do not have FPDS-NG User ID to open FPDS-NG Forms

Form opens in ‘Read-Only’ mode. User has no ‘Edit’ or other capability.



System removes special characters from idv piid to transmit to fpds ng

FPDS-NG Enhancements – Form Access Beyond FPDS-NG Users IDs

System Removes Special Characters from IDV & PIID to transmit to FPDS-NG


  • Additional Functionality: IDs

    • The system removes special characters from the

    • Project Descriptor, prior to transmitting to FPDS-NG.

    • Service Desk personnel have the ability to restore a

    • Cancelled Action Item to ‘Not Submitted’ status at

    • the request of a GSA User.


Questions support
Questions & Support IDs

  • For questions regarding FPDS-NG Validations, please contact the FPDS-NG Help Desk

    Phone: 703-390-5360 Email: [email protected]

  • For questions regarding RBA FPDS-NG functionality, please contact RBA Technical Support:

    Phone: 877-243-2889 Email: [email protected]

  • For questions regarding FPDS-NG Accounts & User IDs

    Email: [email protected]



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