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Oakland After School Programs. Evaluation Orientation Returning Coordinators 2011-12. Handouts. Detailed evaluation description Evaluation Timeline 2011-12 Site Visit Checklist CitySpan Tip Sheet Oakland OST Contact List Copy of this presentation Program Profile.

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Oakland after school programs

Oakland After School Programs

Evaluation Orientation

Returning Coordinators

2011-12


Handouts
Handouts

  • Detailed evaluation description

  • Evaluation Timeline 2011-12

  • Site Visit Checklist

  • CitySpan Tip Sheet

  • Oakland OST Contact List

  • Copy of this presentation

  • Program Profile

Soft copies available at www.publicprofit.net


Common approach to ost evaluation
Common Approach to OST Evaluation




Data sources
Data Sources

  • CitySpan

    • Participation

    • Activities

    • Staffing

  • Site Visits

    • Site support (OUSD)

    • Point-of-service quality (all sites)

  • Surveys

    • Stakeholder input

    • Skill building and behavior changes

  • OFCY Quarterly Reports

  • School records

    • School-day attendance

    • Contributory outcomes


What s new for 2011 12
What’s New for 2011-12?

  • YPQA

    • Newly-validated version for K-5

    • Self-Assessment & Program Improvement

    • No staff academic climate survey

  • Survey Data

    • Raw files and Excel-based reporting tool

  • CitySpan

    • 21st CCLC reports built in


Ypqa self assessment ousd sites
YPQA Self Assessment – OUSD sites

  • September through November

  • Sites complete YPQA observation as a team

  • Develop improvement plan based on all available results; plan shared with OUSD, OFCY

  • More detail in the YPQA Basics training


Ypqa based site visits
YPQA-Based Site Visits

  • Two rounds for most

  • Scheduling

    • Right month, right visitor

    • Varied activities

    • Email materials in advance to your visitor

    • Notify program staff

  • During the visit

    • Independent observation of 3-4 activities

  • Reporting

    • Report within a week

    • Shared with site, OFCY, OUSD


Ypqa based site visits continued
YPQA-Based Site Visits continued

  • Before Programming Starts (30 mins)

    • Overview of program

    • Key contextual items

  • During Programming (90 mins)

    • Independent observation of 3-4 activities

    • Brief follow-up questions for staff, as needed

  • After Programming (30 mins)

    • Brief follow-up questions for Site Coordinator, Staff


Ypqa academic climate domain
YPQA-Academic Climate Domain

  • Academically oriented activities

  • “Enriched enrichment”

  • Almost never homework help


Summing up
Summing Up

  • CitySpan

    • Attendance due first Monday following each month

    • Contact CitySpan Help Desk for assistance

  • Site Visits

    • Fall semester (Oct-Dec) visit notes out now

    • Spring semester (Jan-Apr) visit notes in November


  • Summing up some more
    Summing Up, Some More

    • Surveys

      • Language and format preferences in January

      • Survey methods workshop to come at future Citywide meeting

  • Reporting

    • Full 2010-11 Findings Report September 2011

    • 2011-12 Interim Report in March 2012

    • 2011-12 Findings Report in September 2012




  • Program profile
    Program Profile

    • Performance

    • Point of Service Quality

    • Direct Outcomes

    • Contributory Outcomes



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