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RESULTS: a key business tool for integrated MOFR and licensee operations. RESULTS RE porting S ilviculture U pdates & L and Status T racking S ystem. Presented by Ralph Winter Thanks to Paul Rehsler, Mei Ching Tsoi, Christine McClarnon and Tim Salkeld. June 2007. Objectives.

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Results a key business tool for integrated mofr and licensee operations l.jpg

RESULTS: a key business tool for integrated MOFR and licensee operations

RESULTSREporting Silviculture Updates & Land Status Tracking System

Presented by Ralph WinterThanks to Paul Rehsler, Mei Ching Tsoi, Christine McClarnon and Tim Salkeld

June 2007


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Objectives

  • How the new Electronic Submission Framework (ESF) and RESULTS is integral to streamlining the MOFR and silviculture business

  • Scope of RESULTS and who uses the system

  • Illustrations of business questions the system addresses

  • The future


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Prior to Dec 2002 FPC and FRPA changes, companies were using or building comprehensive silviculture information systems

  • To electronically report on harvesting, silviculture accomplishments and forest cover information to MOFR

  • Efficiently and consistently track their reforestation obligations

  • Keep track of information for certification and forest management plan commitments


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RESULTS was an integral part of the redesign and streamlining of government

  • Ministry and industry negotiated significant changes to silviculture in the transition from the Code to FRPA

  • 80% reduction in regulatory elements for silviculture

  • Changes were contingent on industry electronically submitting to government key silviculture reports to document obligations and stewardship information

  • BCTS and industry no longer required to send to the ministry 75,000 pages/year of silviculture prescriptions for review and approval (transactional cost savings $10 million/yr)

  • As of March 2007, a significant saving in not having to submit, review and approve

    • 300,000 SP pages

    • 60,000 pages of amendments and declarations


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RESULTS was an integral part of the redesign and streamlining of government

  • MOFR was required to find $3 million/year in savings by moving major systems applications to an Oracle platform

  • RESULTS is part of that major conversion

  • Remove duplications, rationalize business process and and streamline with FTA system

  • MSRM and MOFR carried out significant reorganization of databases and software to provide industry and MOF users with more and quicker access to $1 billion in information

  • New design was to provide industry and other key users with unprecedented access to both textual and spatial information contained in the LRDW


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Background – Reduced MOF Staff

Ministry Staff FTE’s since 1994 (Source: Ministry annual reports)

6000

FPCBCA (SPR)

FA (SR)

FRPA (FPPR)

5007

4720

4595

4587

4247

4096

4098

4085

4000

3850

3460

3331

3201

Total Ministry FTE's

2000

0

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

Year

  • With FRPA, staffing dropped during implementation

  • Staffing drops occurred during learning curve periods associated with implementation of new and complex legislation

  • Only 10% of the silviculture staff left in MOFR


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Background – Reduced MOF Staff

  • Government direction was not to reduce environmental standards, yet maintain stewardship of the forest resource

  • Ministry downsizing initiatives have increased reliance on electronic processing systems

  • Paper processing no longer possible with reduced staff levels in the ministry

  • Over the past 4 years there have been major changes in companies, practices and standards…

  • Electronic processing of key silviculture information was the only way that government could handle these changes

  • Avoid duplication and triplication of data entry and information management


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Background – need for timely info

  • With the dramatic expansion of the MPB epidemic came the need for clarity on what was harvested and to quickly update the forest inventory.

  • 5 years ago a joint MOF-Industry task force recognized the opportunity to provide more timely info by linking RESULTS and the inventory update process

  • Major investments were carried out to achieve this electronic linkage


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Provincial Coverage of RESULTS

THLB1 23 million hectares

As of Feb 2007:

Number of Openings:206,000

Represented area:9.2 million hectares

(40% THLB)

Annual additions:7,800 openings per year

220,000 hectares per year

1 Timber Harvesting Land Base - Just the Facts


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RESULTS is used to track

  • What are the current obligations on logged areas

  • Who owns the obligations

  • What is the status of the obligations

  • Achievement of end results milestones

  • Silviculture accomplishments

  • Forest cover conditions


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RESULTS – Who submits data to it ?

  • 3000 users (72% industry)

  • Licensees and BCTS are required to report to Ministry on basic silviculture obligations on 83,000 cutblocks

  • These cutblocks contain 139,000 standards units, with an estimated $1.3 billion in accrued silviculture liabilities

  • Key tool used by industry to make streamlined free growing declarations on 15-25,000 standards units/yr

  • Used to approve 1100-2200 amendments/month

  • 150,000 webhits per week


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RESULTS – Who uses it ?

  • Licensees, BCTS and the ministry run 17,000 reports run per year to answer key business questions

  • BC International marketing campaigns

  • External agencies – COFI, ENGO’s, researchers, educational institutions,

  • Links to other program areas:

    • Vegetation Resource Updates,

    • Timber Supply Analysis,

    • National Forestry Database and Council of Canadian Forest Ministers


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Ministry-Business Linkages

Service Plan

Net Area Reforested to Area HarvestedRatio


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Ministry-Business Linkages

Internal Performance Measures

% achievement of ministry regeneration obligations under FSMF (P040)

  • % of catastrophic event hectares within FFT strategic plan assessed for reforestation (New)

  • % achievement of monitoring targets completed by district (P202)

  • % of FFT Fire Impacted areas treated compared to area planned for treatment in the fiscal year (P205)

  • % of FFT Pest impacted areas treated compared to area planned for treatment in the fiscal year (P206)

  • % of cutblocks in FTA that are reported into RESULTS


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Ministry-Business Linkages

Ministry’s Uses:

  • Tracking of Non-Replaceable Forest Licences managed by District Manager (Forest Stand Management Fund)

  • Compliance & enforcement on basic silviculture obligations

  • Tracking silviculture field delivery of Forest For Tomorrow & Forest Investment Account

  • FPRA Section108 Relief of Obligations Applications

  • Information on current & past field practices to support legislation & policy-development


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Ministry-Business Linkages

TSR Process - building assumptions

  • total not satisfactorily restocked land

  • average regeneration delay

  • regenerated species composition

    • young stand’s growth and yield

    • forest cover (VRIMS)

  • species shifts

  • planted seedlings with reference on improved seed sources

  • comparison of regenerated profile against harvested profile


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Ministry-Business Linkages

Vegetation Resource Inventory Management System (VRIMS) –

  • It is a cut-in tool which will use forest cover update information from RESULTS to incorporate into vegetation inventory coverage.

  • Information is used extensively in TSR and key planning initiatives


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In September the ministry will be turning on the automated transfer of RESULTS info to VRIMS


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VRIMS will take RESULTS info and automate the update of the provincial forest cover inventory


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Ministry-Business Linkages

Forest Tenure and Administration System (FTA)

  • RESULTS is fully integrated with FTA, to record what is logged by whom and who owns the obligations over time

    Forest Stewardship Plan Tracker (FSP Tracker)

  • All new FSP stocking standards will come from this tool and linked to RESULTS

    Integrated Land and Resource Registry (ILRR)

  • June 2007 –RESULTS will link to ILRR to display basic silviculture openings

  • Helps provide public access to key layers of commonly used information via a wide range of users including Agriculture and Range, Oil and Gas, First Nations, Land use planning, Real Estate etc


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Ministry-Business Linkages

Forest Resource Evaluation Program (FREP) – uses RESULTS to generate sampling lists on harvested cutblocks for their field assessment processes for four values:

  • Stand Level Biodiversity

  • Riparian

  • Soils

  • Forest Health

    Forest Practices Board – RESULTS serve as baseline information to support any audits & reviews on basic silviculture obligations.

  • Free Growing Assessment Review (2006)

  • Species Composition and Regeneration in Cutblocks in Mountain Pine Beetle Areas (2006)


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    RESULTS – Other Uses

    • The State of BC’s Forests

    • National Forestry Reporting & Criteria and Indicator Reporting

    • Generate key information for Climate change

    • Consolidated stocking standard data in standardised format to assist with Forest Stewardship Plan development (multi-licensee, potentially spanning districts)

    • First Nations Consultation (Cost – Sharing)

    • Forest Appeals Commission

    • Information to support Legal Cases

    • International Challenges (US Countervail, Softwood Lumber)

    • Environmental Non-Government Organizations

    • Research


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    Diminishing Silos – Leads to Greater Cross-Business Data Usage to Represent Land-based Management

    Billing

    Tenure

    Silviculture

    Billing

    Tenure

    Silviculture

    Inventory

    Other MOF

    Applications

    • Prior to Transformation

    • Data not standardized

    • Stored in different locations

    • Data issues

    MoFR ORACLE

    Land Resource

    Data Warehouse

    • Centralized Applications

    • Data rationalization

    • Centralized location

    • Easy access

    • Ability to share information

    Inventory

    Silviculture

    Other Spatial

    Data

    textual

    spatial


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    RESULTS - Current Status

    • Companies have done an excellent job in meeting the annual May 31st legislated information submission deadline

    • on June 1, 2006 - 93% of key silviculture information was in the day after the deadline

    • on May 31, 2007 – 105% of key silviculture information was in the day of the deadline

    • Companies are doing an excellent job of updating and improving the accuracy of information within their systems and in RESULTS

    • 40% of licensees providing 90% of the data via ESF

    • Smaller licensees and woodlots are stepping up to the challenge this year


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    RESULTS Training

    • Currently available using online computerized training via LearnLinc

    • Over 1,650 participants and 174 training sessions so far

    • Many industry participants have been happy with the distance education approach and 1.5 hour long training modules

    • We will be continue to deliver and build new modules over the coming year

    • Carry out face to face training sessions where there is sufficient demand


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    The future

    • Integrating and leveraging the wealth of information that we have in the $1 billion dollar warehouse

    • Building tools that provide real-time knowledge for day to day business questions – (ie Walmart)

    • Answering the key questions we don’t have answers on today…ie what is the inventory, what is the sales and what we doing to maintain those sales

    • Clarifying key business questions – ensuring we don’t loose sight of the core business questions with too much minutia

    • Producing tools that are simple to use and that produce graphical and map based business answers

    • Expand the number of users who can take the systems to really make better stewardship decisions for both the short and long term


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    RESULTS success is dueto a dedicated team including


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    Summary

    • RESULTS is a key to the streamlining initiatives of government under FRPA. Significant long term business efficiencies and savings will be realized

    • It provides key stewardship information to address important business questions for a large audience

    • It will provide key information to ensure public confidence in the new deregulated environment

    • Because of profound business benefits industry is doing a great job in the new electronic business world

    • RESULTS has been a success because of great team work

    • Thanks to CGI for doing a great job in helping move us into the brave new electronic information age


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    THANK YOU!

    For more information

    • RESULTS Website

    • http://www.for.gov.bc.ca/his/results/

    • One time reports:

    • Mei-Ching Tsoi, [email protected]

    • Training in advanced use of RESULTS:

    • Darren Bonar, [email protected]

    • Business documentation for RESULTS

    • Christine Mcclarnon, [email protected]


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