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Aid for Part-time Study (APTS)

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Aid for Part-time Study (APTS). Eligibility Requirements for Schools. Located in New York State (NYS) Approved by the State Education Department (SED) to offer undergraduate degree programs Participate in the NYS Tuition Assistance Program (TAP) Offer a program of part-time study

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eligibility requirements for schools
Eligibility Requirements for Schools
  • Located in New York State (NYS)
  • Approved by the State Education Department (SED) to offer undergraduate degree programs
  • Participate in the NYS Tuition Assistance Program (TAP)
  • Offer a program of part-time study
  • Have a tuition charge of at least $100 per year for programs of part-time study
institutional application to participate
Institutional Application to Participate
  • Applications available on HESC website prior to the start of each academic year
  • Complete, sign and return to HESC by specified deadline for the academic year
  • School must designate a contact to serve as the institutional representative for the program
  • By submitting the application, the school agrees to adhere to the regulations and guidelines governing the program
institutional allocation
Institutional Allocation
  • APTS is funded by a New York State annual appropriation, which is allocated to participating institutions
  • School receives notification of program funds available for the coming year prior to the fall term
  • Allocation amount determined by the previous fall part-time enrollment figures provided by the State Education Department
institutional allocation1
Institutional Allocation
  • Funds not used during the academic year revert to the state and cannot be used during a subsequent academic year
  • A reallocation of APTS funds, within sectors, is permitted
student application process
Student Application Process
  • Applications and instructions are available to schools on the HESC.ny.gov portal
  • A student must file a complete application with the institution for each academic year in which an award is sought
  • Institutions must retain student application forms for five years following the academic year
  • No final awards may be made until action on the budget is complete
student eligibility
Student Eligibility
  • Citizenship
    • Federal Guidelines
  • Residency
    • Requirements specific to New York State aid
  • Military Residency Waiver
student eligibility1
Student Eligibility
  • Have graduated from high school in the U.S., earned a GED, or passed a federally approved "Ability to Benefit" test
  • Not be in default on a State or Federal student loan
  • Not be in default of any repayment of state awards
student eligibility2
Student Eligibility
  • Enrolled as a part-time student
  • Be matriculated in an approved program of study in a NYS post-secondary institution
student eligibility3
Student Eligibility
  • Be in good academic standing
  • Have received a cumulative passing average of a “C” after having received the equivalent of two full years of State sponsored aid.
  • Be charged at least $100 tuition per year
  • Not have exhausted TAP eligibility
  • Meet income eligibility limitations
income limitations
Income Limitations
  • D= Dependent- income cannot exceed $50,550
  • I= Independent-income cannot exceed $34,250
  • C= Independent with dependents- income cannot exceed $50,550
good academic standing
Good Academic Standing
  • Satisfactory Academic Progress (SAP)
  • Pursuit of Program (POP)
satisfactory academic progress
Satisfactory Academic Progress
  • Student must earn, successfully complete, a minimum number of semester hours of credit, with a minimum grade point average
  • Must be checked every second semester
  • A second half payment is added to the first to become a whole payment
  • SED must approved SAP standard
non remedial student sap
Non-remedial Student SAP
  • First award year 2010-11 and thereafter must meet SAP requirements enacted in 2011
  • First award year 2007-08 through 2009-10 must meet SAP requirements enacted in 2006
non remedial student sap1
Non-remedial Student SAP
  • First award prior to 2006-07 continue to be subject to SAP requirements approved by the Commissioner of Education at that time
  • Institutions may choose to adopt for all students standards mandated in Education Law by requesting State Education Department approval
remedial student sap
Remedial Student SAP
  • Students meeting the definition of "remedial student" are not subject to 2011 SAP standards
  • Use 2006 requirements
definition of remedial
Definition of Remedial
  • Scores on college placement exam indicate need for remediation for at least two semesters, as certified by the college and approved by SED; or
  • Enrolled in at least six semester hours of non-credit remedial courses, as approved by SED, in the first term they received a TAP award; or
  • Is or was enrolled in an opportunity program (HEOP, EOP, SEEK CD)
pursuit of program pop
Pursuit of Program (POP)
  • A student must earn a passing or failing grade in a percentage of the minimum course-load in each term an award is received
  • Must meet requirements every semester
determining pop
Determining POP
  • Each payment counts
  • During each term of study in first year award is received, student receives passing or failing grade in at least one half (50%) of the minimum amount of study required
  • During each term of study in second year award is received, student receives a passing or failing grade in at least three fourths (75%) of the minimum amount of study required
determining pop1
Determining POP
  • During each subsequent term of study for which award is received, student receives a passing or failing grade in no less than the minimum amount (100%) of study required
beneficial placement
Beneficial Placement
  • Beneficial Placement
    • Number of credits earned or number of payments received, whichever is more beneficial
reinstatement of good academic standing
Reinstatement of Good Academic Standing
  • Making up SAP at own expense
  • Absent for period of six months
  • Transfer to another school
  • Waiver
waivers
Waivers
  • One time Waiver of Good Academic Standing
  • C-Average Waiver
tap payment points
TAP Payment Points
  • Point system monitors number of payments
  • APTS recipients use TAP undergraduate points
  • APTS recipients use three (3) points per term at a semester school, two (2) points at a trimester/quarter school
  • Equivalent of four years of TAP payments for undergraduate study
processing flow
Processing Flow
  • Recipient List
  • Institutional Roster of Recipients
  • Payment Reconciliation Report
additional apts reports
Additional APTS Reports
  • APTS List of Students Currently in Loan Default
  • APTS Part-time Post-Certification Error List
slide28

Recipient List

  • Award cannot exceed $1,000 per term
  • Schools waive portion of tuition equal to the award amount
slide31

2012

2012

2012

2012

02/21/2013

02/21/2013

02/21/2013

slide32

2012

2012

2012

2012

02/21/2013

02/21/2013

02/21/2013

slide33

NAMASTE UNIVERSITY

2012-13

1111

CHURCHILL

slide35

1111

2012

2012

2012

10/11/2012

10/11/2012

10/11/2012

10/11/2012

10/11/2012

10/11/2012

slide36

2012

SMITH

Submit

Button

slide38

1111

2012

NAMASTE UNIVERSITY

233567890

slide39

1111

NAMASTE UNIVERSITY

2012

slide40

/2012

NAMASTE UNIVERSITY

1111

2012-13

deadlines
Deadlines
  • Recipients within 45 days of add/drop date
  • Certifications within 45 days of end date
  • Post Certification Changes within 30 days of the processing of the reconciliation report.
    • A revised reconciliation report will be generated after changes have been processed
payments
Payments
  • Prepayment
  • Fall Reconciliation Payment
  • Spring Reconciliation Payment
example of reimbursement
Example of Reimbursement

Group 1 Cert CPA $10,000.00

+ Group 2 Non-CPA $ 1,000.00

Total Award = $11,000.00

10% of Total = $ 1,100.00*

(*exceeds Group 2 total)

Group 2 or 10% (lesser) -$ 1,000.00

Group 1 +$10,000.00

Total Payment = $11,000.00

example of reimbursement1
Example of Reimbursement

Group 1 Cert CPA $ 9,000.00

+ Group 2 Non-CPA $ 2,000.00

Total Award = $11,000.00

10% of Total = $ 1,100.00*

(*less than Group 2 total)

Group 2 or 10% (lesser) - $ 1,100.00

Group 1 +$ 9,000.00

Total Payment = $10,100.00

refunds
Refunds
  • What generates a refund?
    • Post Certification Changes
      • Reduction of Award
      • Decertification of Previously Certified Student
  • Notification
    • Refund Request Sent to APTS Contact via Email

Do Not Send Refunds Prior to Request From HESC

resource
Resource
  • Aid for Part-time Study Handbook
  • www.HESC.ny.gov
thank you
Thank you

Questions:

Danielle Freeman, APTS Admin.

[email protected]

518-473-3259

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