Aid for Part-time Study
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Aid for Part-time Study (APTS). Eligibility Requirements for Schools. Located in New York State (NYS) Approved by the State Education Department (SED) to offer undergraduate degree programs Participate in the NYS Tuition Assistance Program (TAP) Offer a program of part-time study

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Aid for Part-time Study (APTS)

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Aid for part time study apts

Aid for Part-time Study

(APTS)


Eligibility requirements for schools

Eligibility Requirements for Schools

  • Located in New York State (NYS)

  • Approved by the State Education Department (SED) to offer undergraduate degree programs

  • Participate in the NYS Tuition Assistance Program (TAP)

  • Offer a program of part-time study

  • Have a tuition charge of at least $100 per year for programs of part-time study


Institutional application to participate

Institutional Application to Participate

  • Applications available on HESC website prior to the start of each academic year

  • Complete, sign and return to HESC by specified deadline for the academic year

  • School must designate a contact to serve as the institutional representative for the program

  • By submitting the application, the school agrees to adhere to the regulations and guidelines governing the program


Institutional allocation

Institutional Allocation

  • APTS is funded by a New York State annual appropriation, which is allocated to participating institutions

  • School receives notification of program funds available for the coming year prior to the fall term

  • Allocation amount determined by the previous fall part-time enrollment figures provided by the State Education Department


Institutional allocation1

Institutional Allocation

  • Funds not used during the academic year revert to the state and cannot be used during a subsequent academic year

  • A reallocation of APTS funds, within sectors, is permitted


Student application process

Student Application Process

  • Applications and instructions are available to schools on the HESC.ny.gov portal

  • A student must file a complete application with the institution for each academic year in which an award is sought

  • Institutions must retain student application forms for five years following the academic year

  • No final awards may be made until action on the budget is complete


Student eligibility

Student Eligibility

  • Citizenship

    • Federal Guidelines

  • Residency

    • Requirements specific to New York State aid

  • Military Residency Waiver


Student eligibility1

Student Eligibility

  • Have graduated from high school in the U.S., earned a GED, or passed a federally approved "Ability to Benefit" test

  • Not be in default on a State or Federal student loan

  • Not be in default of any repayment of state awards


Student eligibility2

Student Eligibility

  • Enrolled as a part-time student

  • Be matriculated in an approved program of study in a NYS post-secondary institution


Student eligibility3

Student Eligibility

  • Be in good academic standing

  • Have received a cumulative passing average of a “C” after having received the equivalent of two full years of State sponsored aid.

  • Be charged at least $100 tuition per year

  • Not have exhausted TAP eligibility

  • Meet income eligibility limitations


Income limitations

Income Limitations

  • D= Dependent- income cannot exceed $50,550

  • I= Independent-income cannot exceed $34,250

  • C= Independent with dependents- income cannot exceed $50,550


Good academic standing

Good Academic Standing

  • Satisfactory Academic Progress (SAP)

  • Pursuit of Program (POP)


Satisfactory academic progress

Satisfactory Academic Progress

  • Student must earn, successfully complete, a minimum number of semester hours of credit, with a minimum grade point average

  • Must be checked every second semester

  • A second half payment is added to the first to become a whole payment

  • SED must approved SAP standard


Non remedial student sap

Non-remedial Student SAP

  • First award year 2010-11 and thereafter must meet SAP requirements enacted in 2011

  • First award year 2007-08 through 2009-10 must meet SAP requirements enacted in 2006


Non remedial student sap1

Non-remedial Student SAP

  • First award prior to 2006-07 continue to be subject to SAP requirements approved by the Commissioner of Education at that time

  • Institutions may choose to adopt for all students standards mandated in Education Law by requesting State Education Department approval


Remedial student sap

Remedial Student SAP

  • Students meeting the definition of "remedial student" are not subject to 2011 SAP standards

  • Use 2006 requirements


Definition of remedial

Definition of Remedial

  • Scores on college placement exam indicate need for remediation for at least two semesters, as certified by the college and approved by SED; or

  • Enrolled in at least six semester hours of non-credit remedial courses, as approved by SED, in the first term they received a TAP award; or

  • Is or was enrolled in an opportunity program (HEOP, EOP, SEEK CD)


Semester baccalaureate non remedial whose first year is 2010 11 and thereafter

Semester – BaccalaureateNon-remedial whose first year is 2010-11 and thereafter


Pursuit of program pop

Pursuit of Program (POP)

  • A student must earn a passing or failing grade in a percentage of the minimum course-load in each term an award is received

  • Must meet requirements every semester


Determining pop

Determining POP

  • Each payment counts

  • During each term of study in first year award is received, student receives passing or failing grade in at least one half (50%) of the minimum amount of study required

  • During each term of study in second year award is received, student receives a passing or failing grade in at least three fourths (75%) of the minimum amount of study required


Determining pop1

Determining POP

  • During each subsequent term of study for which award is received, student receives a passing or failing grade in no less than the minimum amount (100%) of study required


Beneficial placement

Beneficial Placement

  • Beneficial Placement

    • Number of credits earned or number of payments received, whichever is more beneficial


Reinstatement of good academic standing

Reinstatement of Good Academic Standing

  • Making up SAP at own expense

  • Absent for period of six months

  • Transfer to another school

  • Waiver


Waivers

Waivers

  • One time Waiver of Good Academic Standing

  • C-Average Waiver


Tap payment points

TAP Payment Points

  • Point system monitors number of payments

  • APTS recipients use TAP undergraduate points

  • APTS recipients use three (3) points per term at a semester school, two (2) points at a trimester/quarter school

  • Equivalent of four years of TAP payments for undergraduate study


Processing flow

Processing Flow

  • Recipient List

  • Institutional Roster of Recipients

  • Payment Reconciliation Report


Additional apts reports

Additional APTS Reports

  • APTS List of Students Currently in Loan Default

  • APTS Part-time Post-Certification Error List


Aid for part time study apts

Recipient List

  • Award cannot exceed $1,000 per term

  • Schools waive portion of tuition equal to the award amount


Create initial apts recipient list

Create Initial APTS Recipient List

2012


Aid for part time study apts

Transmit APTS Transactions

2012


Aid for part time study apts

2012

2012

2012

2012

02/21/2013

02/21/2013

02/21/2013


Aid for part time study apts

2012

2012

2012

2012

02/21/2013

02/21/2013

02/21/2013


Aid for part time study apts

NAMASTE UNIVERSITY

2012-13

1111

CHURCHILL


View update apts transactions

View/Update APTS Transactions

2007


Aid for part time study apts

1111

2012

2012

2012

10/11/2012

10/11/2012

10/11/2012

10/11/2012

10/11/2012

10/11/2012


Aid for part time study apts

2012

SMITH

Submit

Button


Aid for part time study apts

2012


Aid for part time study apts

1111

2012

NAMASTE UNIVERSITY

233567890


Aid for part time study apts

1111

NAMASTE UNIVERSITY

2012


Aid for part time study apts

/2012

NAMASTE UNIVERSITY

1111

2012-13


Deadlines

Deadlines

  • Recipients within 45 days of add/drop date

  • Certifications within 45 days of end date

  • Post Certification Changes within 30 days of the processing of the reconciliation report.

    • A revised reconciliation report will be generated after changes have been processed


Payments

Payments

  • Prepayment

  • Fall Reconciliation Payment

  • Spring Reconciliation Payment


Example of reimbursement

Example of Reimbursement

Group 1 Cert CPA$10,000.00

+Group 2 Non-CPA$ 1,000.00

Total Award = $11,000.00

10% of Total =$ 1,100.00*

(*exceeds Group 2 total)

Group 2 or 10% (lesser) -$ 1,000.00

Group 1 +$10,000.00

Total Payment= $11,000.00


Example of reimbursement1

Example of Reimbursement

Group 1 Cert CPA $ 9,000.00

+Group 2 Non-CPA $ 2,000.00

Total Award= $11,000.00

10% of Total = $ 1,100.00*

(*less than Group 2 total)

Group 2 or 10% (lesser) - $ 1,100.00

Group 1 +$ 9,000.00

Total Payment= $10,100.00


Refunds

Refunds

  • What generates a refund?

    • Post Certification Changes

      • Reduction of Award

      • Decertification of Previously Certified Student

  • Notification

    • Refund Request Sent to APTS Contact via Email

      Do Not Send Refunds Prior to Request From HESC


Resource

Resource

  • Aid for Part-time Study Handbook

  • www.HESC.ny.gov


Thank you

Thank you

Questions:

Danielle Freeman, APTS Admin.

[email protected]

518-473-3259


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