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Ohio Balance of State Continuum of Care Introduction to the 2014 HUD Data Standards July 17, 2014. Webinar . Muted call Submit questions via chat feature Questions answered during the webinar or after. Provide basic information about what is included in the 2014 HUD Data Standards

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Ohio Balance of State

Continuum of Care

Introduction to the 2014

HUD Data Standards

July 17, 2014


Webinar

Webinar

Muted call

Submit questions via chat feature

Questions answered during the webinar or after


Goals of this webinar

Provide basic information about what is included in the 2014 HUD Data Standards

Encourage agencies to begin planning for the switch to the 2014 HUD Data Standards

Discuss timeline for implementation of the 2014 HUD Data Standards

Goals of this Webinar


Overview of webinar
Overview of Webinar HUD Data Standards

  • History and purpose of Data Standards

  • Changes to the data standards

  • Implications of those changes

  • Timeline

  • Next Steps


History purpose

History & Purpose HUD Data Standards

Homeless Characteristics & Trends

Allocating Resources

Measuring Effectiveness


Hmis data dictionary
HMIS Data Dictionary HUD Data Standards

  • https://www.onecpd.info/resources/documents/HMIS-Data-Dictionary.pdf

  • Geared to HMIS vendors


Hmis data standards
HMIS Data Standards HUD Data Standards

  • https://www.onecpd.info/resources/documents/HMIS-Data-Standards-Manual.pdf

  • Geared towards HMIS Users, CoCs, Administrators


Universal vs program specific data elements
Universal vs. Program Specific Data Elements HUD Data Standards

Universal

Program Specific

Program specific data elements are dependent upon the program that funds the project and what that program requires

  • Universal data elements apply to all projects


Universal data elements
Universal Data Elements HUD Data Standards


Universal data elements1

Elements Changed/Added: HUD Data Standards

Universal Data Elements

  • Data quality field for name

  • Clients may select up to five races (there is no Other)

  • Client location code

  • Length of time on street, in emergency shelter or safe haven

  • `


  • Client location code
    Client Location Code HUD Data Standards

    • This is the HUD established CoC number

      • The Balance of State HUD CoC code is:

        OH-507

      • For a full listing of all CoC codes, visit https://www.onecpd.info/resources/documents/FY2013_CoCNamesNumbers.pdfor see the notes pages to this powerpoint


    Length of time on street in emergency shelter or safe haven
    Length of Time on Street, in Emergency Shelter or Safe Haven HUD Data Standards

    • Continually Homeless for at least one year?

      • Yes

      • No

      • Client doesn’t know

      • Client refused


    Length of time on street in emergency shelter or safe haven1
    Length of Time on Street, in Emergency Shelter or Safe Haven HUD Data Standards

    • Number of Times the Client has been Homeless in the Past Three Years

      • 0

      • 1

      • 2

      • 3

      • 4 or more

      • Client doesn’t know

      • Client refused

    Do not include the current episode!


    Length of time on street in emergency shelter or safe haven2
    Length of Time on Street, in Emergency Shelter or Safe Haven HUD Data Standards

    • Total Number of Months Homeless in the Past Three Years

      • 0-12

      • Client doesn’t know

      • Client refused

      • More than 12 months

        • If more than 12 months is selected you will need to input the total number of years


    Length of time on street in emergency shelter or safe haven3
    Length of Time on Street, in Emergency Shelter or Safe Haven HUD Data Standards

    • Status Documented

      • Yes

      • No


    Universal data elements2
    Universal Data Elements HUD Data Standards

    • Language Changes

      • Don’t know is Client doesn’t know

        • If this data was not collected, leave it blank.

      • Refused is Client refused

        • This answer is also used to protect the identity of individuals fleeing domestic violence, dating violence, sexual assault, or stalking.

          *These categories correspond to how the client responded to the questions. These are not intended to be used for missing data.


    Universal data elements3
    Universal Data Elements HUD Data Standards

    Elements Removed

    • Housing status

    • Zip code of last permanent address


    Program vs project
    Program vs. Project HUD Data Standards

    Program

    Project

    A project refers to a distinct unit of an organization that provides services and/or lodging

    • A program refers to the federal funding source (e.g. HUD CoC, HHS PATH, VA SSVF, etc.)

    Why does this matter?

    Understanding that a program is where you get your funds will help you determine which standards apply to your project.


    Programs subject to program specific data elements
    Programs Subject to Program Specific Data Elements HUD Data Standards

    Program Specific Elements match from CoC to ESG based on your program component. Program components include: ES, TH, RRH, PSH, HP, Street Outreach, SSO, etc.


    Program specific data elements
    Program Specific Data Elements HUD Data Standards

    New

    Changes

    Income

    VA Service-Connected Disability Compensation and VA Non-Service-Connected Disability Pension

    Non-cash Benefits

    • Health Insurance

    • Residential Move In Date

      • RRH Only

        • Applies to the date the client physically moves into the housing unit


    Health insurance fields
    Health Insurance Fields HUD Data Standards

    • Information Date

    • Covered by Health Insurance

    • Options-

      • Medicaid, Medicare, State Children’s Health Insurance, Veteran’s Administration (VA) Medical Services, Employer-Provided Health Insurance, Health Insurance obtained through COBRA, Private Pay Health Insurance, State Health Insurance for Adults


    Who is changing what
    Who is Changing What? HUD Data Standards

    • Bowman (our vendor) is changing ServicePoint to reflect the new Data Standards

    • COHHIO is changing our documentation and training to reflect the new Data Standards

    • Projects need to update agency forms and/or Coordinated Intake to match changes in ServicePoint


    Timeline
    Timeline HUD Data Standards


    Agency forms hmis entry
    Agency Forms/HMIS Entry HUD Data Standards

    • You may add data elements to your documents at will.

      • You may need to change Coordinated Intake and Program Intake/Assessments as applicable

    • Please note that new standards will apply to any individual in your program on October 1, 2014 regardless of whether or not they entered prior to that date

    • DO NOT drop any items from your forms or HMIS data entry until after October 1, 2014


    Next steps
    Next Steps HUD Data Standards

    • Watch your email for information and training notifications

    • Program specific training for SSVF/PATH providers coming soon

    • Expect a transitional Annual Performance Report during the 1st year of implementation


    Next steps1
    Next Steps HUD Data Standards

    • Email [email protected] questions

    • Bookmark these documents

      • HMIS-Data-Dictionary 2014.pdf (for vendors and System Administrators)

      • HMIS-Data-Standards-Manual 2014.pdf(for agencies)


    Q & A HUD Data Standards

    Please submit your questions via the chat feature. Your questions will either be answered during the webinar or by email afterward.


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