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Stacks Services Planning Team

Stacks Services Planning Team. Membership. Tom Teper (chair) Alvan Bregman Mary Burkee Karen Hogenboom Larry Miller Chris Quinn Diane Schmidt. Charge I.

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Stacks Services Planning Team

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  1. Stacks Services Planning Team

  2. Membership • Tom Teper (chair) • Alvan Bregman • Mary Burkee • Karen Hogenboom • Larry Miller • Chris Quinn • Diane Schmidt

  3. Charge I • The Stacks Services Planning Team will provide leadership for the implementation of improvements to user service environments in the Main Library Book Stacks that can be accomplished within a three to five year timeline. Building upon existing recommendations to open the Stacks to undergrads (2000) and reorganize the Stacks (2005) and taking into account Shepley-Bulfinch's Conceptual Framework Report (2006) and the progress of the Main/Undergrad Library Feasibility Study, the planning team will:

  4. Charge II • Identify those remaining activities in the Final Report of the Bookstacks Reorganization Task Force Report that should be implemented in order to develop an environment conducive to the maintenance of a "browsing collection;" • Develop detailed cost estimates for projects that can be completed within a three-year timeline; • Develop implementation plans for short-term projects scoped to fit within a twelve to eighteen month timeline, medium-term projects that will fit within a three to five year timeline and longer-term projects that dovetail with the directions outlined by the Main/Undergrad Feasibility Study; • Define a detailed collection profile for the Main Library Book Stacks with the Office of Collections and members of the library faculty with collection development responsibilities that account for the needs of semi-rare items currently housed in the Main Stacks as well as any items that may require transfer to more secure storage; • Identify and develop projects related to improving user services in the Book Stacks; • Examine the security and life-safety issues requiring resolution before offering broader access; • Examine the existing user criteria for the Stacks and either reaffirm or revise the profile for access; • Reexamine the Stacks entrance and develop detailed implementation plans for a reconceptualized entrance and service model; • Determine the most appropriate process for implementing the recommended changes, finalize budgets for recommended sub-projects, develop an implementation timeline, and recommend an implementation team.

  5. Recommendations – Coll. Management • Implement Prof. Mgmt. Practices • Protect Special Collections • Limit Number of Holdings • Make Use a Defining Criterion • Government Documents • Asian Library: Limit to Existing Space • Folios and Minis • Record Clean-up • Retrospective Reference • Serials in the Stacks • Shift

  6. Recommendations – User Environment • Accessing the Stacks – Reconfigured Desk, Entry Procedures, etc… • User Environment - Address life safety needs such as lighting and signs, Improve cell coverage, and Provide Appropriate Environment (HVAC) • Patron Seating – User spaces, camera stand for folio area, and carrel use assessment/reconfiguration • Signage – Univ. Lib. Signage Plan, revised “You are Here” Maps, Improved FAQs, and Updated Wayfinding Signs

  7. What are we doing? • We are already: • Planning a record clean-up project • Implementing new Stacks entry procedures • CDC is recommended to: • Appoint TF’s to remove any unbound serial holdings from Stacks and address needs of folios and minis • EC asked that we also: • Price the reconfiguration of the main circulation desk • Secure estimate for new wayfinding/signage plan • Cap holdings are two copies of an item in the Stacks • Begin program of removing special collections from Stacks

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