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Secretary

Secretary. RESPONSIBILITIES. Main Job. To keep all systems and reports up to date. Be prompt, neat, organized, and efficient. Club Registration. Access the Florida Key Club Website. Then click the OPR page. Click the registration link . Select your club and then click proceed.

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Secretary

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  1. Secretary

  2. RESPONSIBILITIES

  3. Main Job • To keep all systems and reports up to date. • Be prompt, neat, organized, and efficient.

  4. Club Registration

  5. Access the Florida Key Club Website Then click the OPR page

  6. Click the registration link

  7. Select your club and then click proceed.

  8. Insert your Advisor’s email. Then create a unique password. The Secretary, President, and Advisor needs to know the password Save the information you filled in. Your Lt. Governor, Zone Administrator, and District Secretary know your password in case you forget.

  9. You must complete the OIF before continuing into the OPR system. A complete OIF includes all officer’s and Advisor’s names, email addresses and a phone number. Save the information before sending the OIF.

  10. Once the OIF is submitted, you can fill out Pride Reports, update or view the OIF, and update or view previous Pride Reports.

  11. Officer Information Form (OIF)

  12. After registering your club, you will then be able to login into the OPR system. Select your club, enter your password, and then click login.

  13. You can view or update your OIF here. Make updates to the OIF when the information changes.

  14. Make sure that the emails are valid emails. Without the OIF clubs could not receive vital information to succeed. A complete OIF includes all officer’s and Advisor’s names, email address and at least one phone number.

  15. Monthly Responsibilities

  16. Club Meetings • Take minutes at meetings • They can be in whatever format you want but need to include: • Date and time • People present • Each topic discussed • Who spoke and a brief summary of what they said

  17. Taking Minutes Practice Date:______ Time: ________ Officers Present: • President • Vice President • Secretary • Treasurer Call to Order: _______ Upcoming Events: • DCON: • Next club meeting Reports: • President: Adjournment: ________

  18. Pride Report Due the 10th of each month

  19. First, access the Florida Key Club website’s home page. Then, click on the OPR system link.

  20. Once on the OPR system’s log-in page, you need to select your club then enter your club’s password. If you need help with the OPR system, you can find online instructions here.

  21. To start a Pride Report, select the month and year you wish to fill out the report for. Then click start report. You can view and update Pride Reports.

  22. You should see this page once you click start report. From here you can complete the report.

  23. Be sure “Members in club” corresponds to dues paid members.

  24. Check with all club officers about contact from your Lt. Governor. Fill this box out with the correct information. This box helps the District know if your Lt. Governor is doing their job.

  25. Formula for Calculating Total Service Hours Total # of paid members involved X Total # of hours project lasted Total Service Hours Only projects dealing with The Governor’s Project should be listed here.

  26. Formula for Calculating Total Service Hours Total # of paid members involved X Total # of hours project lasted Total Service Hours When listing a project, make sure to have a title and a description of the project.

  27. If you have more than one Governor’s Project, then place (GP) in these boxes. Fundraisers will count as service hours if they are for charities not the individual club. If you need more boxes for service projects then click here.

  28. If you made changes to the above section, then make sure to save the changes. Click save if changes were made.

  29. To add more projects, fill in this box and then click save. This will add more projects to the report. Once you make any changes to the report, make sure to click the submit report button.

  30. You can alwaysupdate who the Pride Report is emailed.

  31. Here you can add class directors, committee chairs, or maybe even the president of your sponsoring Kiwanis club. The Pride Report is emailed to everyone on your club’s Officer Information Form, the District Secretary, your Lt. Governor, and your Zone Administrator. Make sure to click UPDATE MY INFORMATION, or the newly added people will not be added.

  32. Any questions? • Contact: • Lt. Governor • District Secretary Lauren McAllister

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