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Getting Started with Microsoft Office 2007. Objectives. Explore the programs that comprise Microsoft Office Start programs and switch between them Explore common window elements Minimize, maximize, and restore windows Use the Ribbon, tabs, and buttons. Objectives.

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Getting Started with Microsoft Office 2007

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Getting started with microsoft office 2007 l.jpg

Getting Startedwith MicrosoftOffice 2007


Objectives l.jpg

Objectives

Explore the programs that comprise Microsoft Office

Start programs and switch between them

Explore common window elements

Minimize, maximize, and restore windows

Use the Ribbon, tabs, and buttons

New Perspectives on Microsoft Office Excel 2007


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Objectives

Use the contextual tabs, Mini toolbar, and shortcut menus

Save, close, and open a file

Use the Help system

Print a file

Exit programs

New Perspectives on Microsoft Office Excel 2007


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Exploring Microsoft Office 2007

  • Microsoft Office 2007, or Office, is a collection of Microsoft programs

    • Microsoft Office Word 2007 (documents)

    • Microsoft Office Excel 2007 (workbooks)

    • Microsoft Office Access 2007 (databases)

    • Microsoft Office PowerPoint 2007 (presentations)

    • Microsoft Office Outlook 2007 (information management)

  • A major advantage of Office is integration, the ability to share information between programs

New Perspectives on Microsoft Office Excel 2007


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Starting Office Programs

  • Make sure your computer is on and the Windows desktop appears on your screen

  • To start a program

    • Click the Start button on the taskbar

    • Click All Programs

    • Click Microsoft Office

    • Click the name of the program you want to startor

    • Click the name of the program you want to start in the most frequently used programs list on the left side of the Start menu

New Perspectives on Microsoft Office Excel 2007


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Switching Between Open Programs and Files

Office allows multiple programs to be open at one time

Use taskbar buttons to switch between programsor

Use Alt+Tab keys to switch between open files

New Perspectives on Microsoft Office Excel 2007


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Exploring Common Window Elements

All Office programs have some common elements

New Perspectives on Microsoft Office Excel 2007


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Resizing the Program Window and Workspaces

  • Office programs have three sizing buttons

    • Minimize button (hides window, program only visible on taskbar)

    • Maximize button (expands window to full screen size)

    • Restore Down button (returns window to predefined size)

  • Some programs have two sets of sizing controls (like Excel and Word)

    • Top level controls program window

    • Lower level controls workspace

New Perspectives on Microsoft Office Excel 2007


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Resizing Windows and Workspaces

New Perspectives on Microsoft Office Excel 2007


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Status Bar and Switching Views

  • Status Bar

    • Located at bottom of program window

    • Provides information about open file and current task

    • Information provided specific to program

  • Switching Views

    • Each Office program has different view options

    • View changes presentation, but not content

New Perspectives on Microsoft Office Excel 2007


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Zooming the Workspaces

  • Zooming magnifies or shrinks content displayed in workspace

  • To change zoom percentage

    • Use Zoom slider at right of status bar

    • Click Zoom level button to left of Zoom slider

    • Use Zoom group in View tab on the Ribbon

New Perspectives on Microsoft Office Excel 2007


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Zooming the Workspaces

New Perspectives on Microsoft Office Excel 2007


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Using the Ribbon

The Ribbon at the top of the program window just below the title bar is the main set of commands that you click to execute tasks

New Perspectives on Microsoft Office Excel 2007


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Clicking Button Icons

  • Each button, or icon, on the tabs provides one-click access to a command

    • Most are labeled

    • Clicking the button often displays a menu or performs an action

New Perspectives on Microsoft Office Excel 2007


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Using Galleries and Live Preview

A gallery is a grid or menu that shows visual representation of the options available for that command

Live Preview shows the results you would achieve in your file if you clicked that option

New Perspectives on Microsoft Office Excel 2007


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Using Galleries and Live Preview

Live Preview of bullet style

New Perspectives on Microsoft Office Excel 2007


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Opening Dialog Boxes and Task Panes

The Dialog Box Launcher allows you to open a task pane or dialog box that provides more advanced functionality

A task pane is a window that helps you navigate through a complex task or feature

A dialog box is a window from which you enter or choose settings for how you want to perform a task

New Perspectives on Microsoft Office Excel 2007


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Opening Dialog Boxes and Task Panes

Page tab in the Page Setup dialog box

New Perspectives on Microsoft Office Excel 2007


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Using Contextual Tools

Some tabs, toolbars, and menus come into view as you work

An object is anything that appears on your screen that can be selected and manipulated as a whole

A contextual tab is a Ribbon tab that contains commands related to the selected object so you can manipulate, edit, and format that object

New Perspectives on Microsoft Office Excel 2007


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Using Contextual Tools

New Perspectives on Microsoft Office Excel 2007


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Accessing the Mini Toolbar

The Mini toolbar is a toolbar that appears next to the pointer whenever you select text and contains buttons for the most commonly used formatting commands

New Perspectives on Microsoft Office Excel 2007


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Opening Shortcut Menus

A shortcut menu is a list of commands related to a selection that opens when you click the right mouse button

New Perspectives on Microsoft Office Excel 2007


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Working with Files

  • The Office Button provides access to document-level features

    • Creating files

    • Opening files

    • Saving files

    • Printing files

    • Closing files

    • Application settings

  • The Quick Access Toolbar is a collection of buttons that provide one-click access to commonly used commands

New Perspectives on Microsoft Office Excel 2007


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Saving a File

  • To prevent losing work, save your file to a disk frequently

  • To save a file the first time or with a new name or location

    • Click the Office Button, and then click Save As (or for an unnamed file, click the Save button on the Quick Access Toolbar or click the Office Button, and then click Save)

    • In the Save As dialog box, click the Save in arrow, and then navigate to the location where you want to save the file

    • Type a descriptive title in the File name box, and then click the Save button

  • To resave a named file to the same location

    • Click the Save button on the Quick Access Toolbar (or click the Office Button, and then click Save)

New Perspectives on Microsoft Office Excel 2007


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Saving a File

New Perspectives on Microsoft Office Excel 2007


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Closing a File

Close files you are no longer working on

Close a file by clicking the Office Button and then clicking the Close command

As a standard practice, you should save your file before closing it

New Perspectives on Microsoft Office Excel 2007


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Opening a File

When you want to open a blank document, workbook, presentation, or database, you create a new file

Click the Office Button, and then click Open

Navigate to the storage location of the file you want to open

Click the filename of the file you want to open

Click the Open button

or

Click the Office Button, and then click a filename in the Recent Documents list

or

Click the Office Button, and then click New

In the New dialog box, click Blank Document, Blank Workbook, Blank Presentation, or Blank Database (depending on the program)

Click the Create button

New Perspectives on Microsoft Office Excel 2007


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Opening a File

New Perspectives on Microsoft Office Excel 2007


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Getting Help

Help is like a huge encyclopedia available from your desktop

Click the Microsoft Office Help button (the button name depends on the Office program)

Type a keyword or phrase in the “Type words to search for” box, and then click the Search button

Click a Help topic in the search results list

Read the information in the Help window. For more information, click other topics or links

Click the Close button on the Help window title bar

New Perspectives on Microsoft Office Excel 2007


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Getting Help

New Perspectives on Microsoft Office Excel 2007


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Printing a File

Click the Office Button, and then click Print

Verify the print settings in the Print dialog box

Click the OK button

or

Click the Office Button, point to Print, and then click Quick Print

New Perspectives on Microsoft Office Excel 2007


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Printing a File

New Perspectives on Microsoft Office Excel 2007


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Exiting Programs

When you finish working with a program, you should exit it

You can exit programs with a button or a command

New Perspectives on Microsoft Office Excel 2007


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