1 / 40

State of the Library William Gray Potter University Librarian and Associate Provost

State of the Library William Gray Potter University Librarian and Associate Provost August 15, 2007. HIGHLIGHTS OF PAST YEAR. Collections. Print collections continue to grow Proportion spent on electronic publications increases every year.

cecil
Download Presentation

State of the Library William Gray Potter University Librarian and Associate Provost

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. State of the Library William Gray Potter University Librarian and Associate Provost August 15, 2007

  2. HIGHLIGHTS OF PAST YEAR

  3. Collections • Print collections continue to grow • Proportion spent on electronic publications increases every year. • Expanded our collection of aerial photos of Georgia. • Electronic-only journals growing in humanities and social sciences as well as sciences • Thanks to Law Library, now have ECCO

  4. Student Learning Center • Gate count continues to increase, surpassing 2M (up from 1.8M) • Digital Media Lab opened • Named 4th Floor Rotunda for Frank Daniel Foley, Jr. of Columbus • Now open for four years

  5. Continued Growth and use of Electronic Journals • Delivery of full text articles 1,135,000 • Up from 1,047,000 in FY06 (8.4%) • 390,000 of this is Elsevier • Does not include 1,090,000 GALILEO • Up slightly from FY06 • Combined, UGA and GALILEO = 2,137,000 • Overall 6% increase – slowdown in growth after several years of 25-30%

  6. Library Instruction-11,434 Students • Source: Reference Department Annual Report

  7. Digital Library of Georgia Recent projects include: • The 1936 Gainesville Tornado • Beauty in Stone: Industrial films of the Georgia Marble Company • Early Walker County Papers (Cherokee Land Lottery Deeds)) Work continues on the Civil Rights Digital Library.

  8. Library Use • Circulation is up about 5% - from 469,062 in FY06 to 492,132 in FY07 • 1M hits on electronic reserves (down about 1/3rd from FY06) • Exit counts at Main and Science are up about 4% - from 922,437 to 957,218 • Entry counts at SLC up 22% - 1.8M to 2.2MGIL Express charges roughly the same – about 20,000 • Shelving is very tight – Claire Colombo investigating options

  9. Science Library • Steering Committee • Survey Task Force • Extremely valuable • Upcoming – Space Task Force

  10. Personnel • Addressed some salary issues– much to do • Increased starting salary for librarians • Adjusted for resulting compression • As part of University effort, increased salaries for lowest paid • Used library funds to adjust for compression • Five year review of University Librarian – was completed – shared with all staff

  11. Fire Recovery • Still ongoing four years later • Sprinkler installation in Main should be finished by November • New security system (intrusion alarm system) now being installed

  12. BUDGET

  13. Status of Budget • Personnel/Operations budget cut about 12% since FY02 • No increase for FY08 apart from salaries • No cuts yet for FY08, but we have been asked to hold 1% in reserve

  14. Library Materials Budget • With one-time funds and cancellation of low use serials, managed to avoid major cancellations in FY07 • For FY08, faced a shortfall • $9.3M total budgeted • $10.6M projected expenditures • $1.3M Shortfall • $1.1M in one-time funds from University • $200,000 credit from Ebsco • So, we should balance

  15. Library Materials Budget • Looking beyond FY08 – Remains precarious • Costs continue to increase – University budget flat • New journals, new programs • Strong University support, but difficult • Close management by Dana Walker, Caroline Killens, Nan McMurry, Lucy Rowland, and Susan Curtis and their staffs have allowed us to stay afloat • Thanks again to all involved!

  16. Short Term GoalsLast Year and This Year

  17. Short Term Goals for FY07 • Maintain the best possible journal collection given cost increases and available funding. • This is a continuing goal. Due to support from the University and some judicious management of the journal list, we were able to adequately support instruction and research.

  18. Short Term Goals for FY07 2. Conduct a program review of the University Libraries. • The report of the Library Review Committee has been submitted to the Provost. (Will discuss below.)

  19. Short Term Goals for FY07 3. Initiate planning for a Fine Arts Library. • Discussions with art and music faculty support the need for this facility on or near East Campus. It would be constructed with private funds. Approval of a site is needed.

  20. Short Term Goals for FY07 4. Undertake a second iteration of LibQUAL, a national program for assessment. • This was completed and the Libraries fared well in comparison to our peer and aspirational institutions. The results proved useful in the Seven Year Program Review.

  21. Short Term Goals for FY07 5. Advance the Special Collections Libraries Building on new Regents list. • Much of the year was spent analyzing the Regents new “strategic capital model” and assisting in the preparation of new documentation. Success continues in fundraising for the private component, both for construction and for endowments.

  22. Short Term Goals for This Year 1. Maintain the best possible journal collection given cost increases and available funding. • This is a continuing goal that we must confront every year. Cost increases, limited funding, and expanding programs makes this increasingly problematic.

  23. Short Term Goals for This Year 2. Support the Special Collections Libraries Building in the Regents/State Process. • Expectations are that this building will fit well into the Regents new “strategic capital model”, given the advanced state of the design and significant private funding. Regents have requested planning funds for FY09.

  24. Short Term Goals for This Year 3. Consider recommendations from the Seven Year Program Review. • This review was recently submitted to the Provost. During the coming year, the recommendations will be evaluated and implemented where appropriate. (Will discuss below.)

  25. Short Term Goals for This Year 4. Implement new menu structure for databases. • It can be difficult using the 600 databases that the Libraries acquire for the University community. A new menu structure for these databases will be installed and assessed.

  26. Short Term Goals for This Year 5. Provide a digital backfile of The Red and Black. • Working with the publisher, the Libraries have begun to digitize the backfile of The Red and Black back to its inception in 1893. This will be an important resource for the University community and a prototype for mounting other Georgia newspapers.

  27. Five Year Plan - Quick Recap The Teaching Library: Building Partnerships The Evolving Collection: Blending Access, Ownership, and Preservation The Strengthened Heart of the University: Library Buildings The Empowered Staff: Investing in the Staff and Faculty of the Libraries (See Annual Report for more information.)

  28. Seven Year Program Review • Mandated by University • The review committee consisted of three members: • Dr. Joe Crim, Professor, Department of Cellular Biology and Associate Vice President of Instruction (chair); • Dr. Noel Fallows, Professor and Head, Department of Romance Languages; • Dr. Paul Roman, Distinguished Research Professor, Department of Sociology.

  29. Seven Year Program Review (cont.) • Self-study submitted in October 2006 • Covered FY2000 through FY2006 • Committee charged in January • Report issued in July • Meeting with Committee, University Librarian, and Provost’s office next week • Overall, very positive on service, but points out funding issues and use of electronic resources • Will put report on web site later this week

  30. Seven Year Review Committee, Recommendation 1 • Commends Libraries for nimble efforts to survive austere budgetary periods while maintaining excellent and effective service. • Recommends the central administration assign a high priority to providing a predictable and adequate budgetary allocation to meet present and future needs. • Expenditures for library materials in particular would benefit from a much stronger investment.

  31. Seven Year Review Committee, Recommendation 2 • Commends the Libraries for their early adoption of LibQUAL. • Recommends that the survey be continued, with the present 2-year interval.

  32. Seven Year Review Committee, Recommendation 3 • Commends the Libraries on the dedicated and effective service provided by its staff. • Recommends that the central administration be aware of the essential roles of staff when considering salaries and related budgetary expenses required for recruitment, retention, and a proper esprit de corps.

  33. Seven Year Review Committee, Recommendation 4 • Recommends that the Libraries revamp the web-based interface used to access electronic resources and information. • The committee suggests that the libraries utilize national LibQUAL survey data to identify ARL libraries with strong information control ratings and seek examples of “best practices” among such institutions.

  34. Seven Year Review Committee, Recommendation 5 • Addressing user concerns about the adequacy of indispensable electronic resources and information likely provides the greatest leverage to improving satisfaction with the performance of the libraries. • Recommends to the central administration that the budgetary base allocation for acquisitions be increased substantially and stabilized.

  35. Seven Year Review Committee, Recommendation 6 • The committee expresses concerns about the quality of functional space in the libraries. • Recommends that the central administration support an initial process to plan for major renovations to the Main and Science Libraries. • Suggests that the Office of Development be charged to identify opportunities for new sources of budgetary support for renovations.

  36. Seven Year Review Committee, Recommendation 7 • Adequate security at the libraries is an important institutional priority. • To date, dialog across the spectrum of interested parties appears lacking, a circumstance which hinders effective communication and decision making. • Recommends that the University Libraries Committee of the University Council be charged to assess the status of library security and to report findings to the upper administration.

  37. Seven Year Review Committee, Recommendation 8 • Commends the UGA libraries for being pro-active in the assessment and improvement cycle. • Favors a standing committee for assessment. • Recommends that the standing committee coordinate communication of improvement plans developed within units to the library administration.

  38. Seven Year Review Committee, Recommendation 9 • Salaries for UGA library personnel have slipped to a non-competitive level. • Recommends that the senior administration make structural issues of retention and replacement, along with adequate staffing levels, a budgetary priority. • The associated strategic value of a degree program in Library Science should be kept in mind if future contingencies warrant consideration.

  39. Red and Black Demo • If we have time: • http://tolson.libs.uga.edu:8080/xtf/search

  40. Questions?

More Related