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~ Module 6 ~ CMGC Contracting at UDOT Program, Projects & Lessons Learned

~ Module 6 ~ CMGC Contracting at UDOT Program, Projects & Lessons Learned. Michelle A. Page, P.E. & Teri Newell, P.E. UDOT CMGC Program. FHWA - SEP 14 & Stewardship Agreement Centralized Roles Procurement FHWA Reporting De-Centralized Roles Procurement Design Construction

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~ Module 6 ~ CMGC Contracting at UDOT Program, Projects & Lessons Learned

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  1. ~ Module 6 ~ CMGC Contracting at UDOT Program, Projects & Lessons Learned Michelle A. Page, P.E. & Teri Newell, P.E.

  2. UDOT CMGC Program • FHWA - SEP 14 & Stewardship Agreement • Centralized Roles • Procurement • FHWA Reporting • De-Centralized Roles • Procurement • Design • Construction • Project Closeout

  3. UDOT Committed Funds by Delivery Methodby Year of Advertisement Date ($ in Millions)

  4. UDOT Development of CMGC CMAR Concept Owner Contract Manager At-Risk Subs Designer Contractor CMGC Concept Owner Designer Contractor Specialty Sub Specialty Sub

  5. CMGC Team Approach • Partnering • Build Trust • All Project Challenges Identified • Contractor Bids Actual Line Items CMGC Team Contractor UDOT Designer

  6. Fair Price Strategy • Engineer’s Estimate • Typically based on State Averages • Contractor’s Estimate • Prepared for specific project bid items • Typically based on production rates and unit price • Independent Cost Estimate (ICE) • Cost Validation • Reflects Current Market Conditions

  7. UDOT Lessons Learned - General • Build & Develop Trust • Team Building, Partnering Requirements, & Dispute Resolution • Co-Location • Partnering • Project Level • Executive Level • Communication • Project Manager • Project Team • Senior Leaders • Site Visits • Project Staffing Plan

  8. UDOT Lessons Learned – Procurement • Project Goals • RFP “Boiler Plate” • Well Defined Selection Criteria & Scoring Method • Focus on the differentiators • What are the minimum qualifications? • Project Specific

  9. UDOT Lessons Learned – Procurement • Blinding of the Oversight Committee • Technical Evaluation Team presents as Proposer A, B, C, etc. • Oversight Committee provides an unbiased perspective • Always leave an option for interviews • Include a Consultant & Contractor as a member of the evaluation team • Documented Selection Process

  10. UDOT Lessons Learned - Design • Decision Making • Contractor Input • Risk Identification & Management • Important to watch Scope, Schedule, & Budget • Set goals to keep the team focused • Know your schedule limitations • Have candid budget discussions • Value Engineering • Procurement vs. Design

  11. UDOT Lessons Learned - Design • Price Strategies • GMP, TMP, Lump Sums, Unit Pricing, Provisional Sums • Blind Bid Opening • Documentation • Decisions, Risk, Pricing, Comment Resolution, Etc.

  12. UDOT Lessons Learned - Construction • Quantities • Payment • Early NTP • Risk Management Strategies • Change Order • Severable Packages • Order Girders • Order State Furnished Equipment • Build Haul Road • Clear & Grub • Early Utility Work • Stockpile Material

  13. ~ Module 6 ~ Mountain View Corridor Teri Newell, P.E.

  14. MVC Project Overview • Salt Lake County (2010 to 2013) • CMGC • 15 mile segment • Two lanes in each direction • Utah County (2010 to 2011) • Low bid • 3 mile segment • Two lanes in each direction

  15. Preconstruction Phase

  16. Results – Reduced Construction Cost

  17. Program Budget & Contingency Overview 17

  18. CMGC Innovation • $25M savings through alternative design analysis and construction innovation – DART Process • $12M cost reduction in utility relocation – protect in place, means and methods analysis with utility owners • $6M savings due to schedule compression • $9.5M savings due to elimination of a rail bridge

  19. Why was CMGC Right for MVC? • Stagger the contractor selection for I-15 CORE and MVC, while maintaining similar construction schedules • Flexibility to develop and implement mutually beneficial solutions for communities, utility companies, land owners, and UDOT • Innovative solutions that saved time and money • Flexibility to add or delete scope to project with a firm understanding of pricing due to open book process • Informed decisions about future needs vs. initial construction (phasing) based on contractor’s constructability review and estimate • Risk had time to be mitigated due to early identification by the team of owner, designer and contractor • Construction schedule coordination throughout the design process allowed for prioritization of key right of way purchases

  20. Benefits of CMGC • Deliver the Best Transportation Project at the Best Value • Owner Makes Informed Decisions • Optimize Innovations • Risks Managed Throughout Project Delivery

  21. Reference Materials & Questions • UDOT Annual CMGC Reports, and other related documents available online at www.udot.utah.gov • Questions?

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