BARBARA SIRS 2000
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BARBARA SIRS 2000. Click select all. Click Extract. Ensure that the BSIRS Installation folder is selected and press extract. Ensure all 26 files are in the BSIRS Installation file, then Click on setup. Click on OK. Click here to Install into The C:/ drive. Click here to install

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Ensure that the BSIRS

Installation folder is selected

and press extract


Ensure all 26 files are in the

BSIRS Installation file, then

Click on setup



Click here to Install into

The C:/ drive

Click here to install

to another drive.

Ensure it is under

BARBARA2000


Select

BARBARA,

then

continue


If you receive this error message, or any other message during the installation process, click

‘yes’ or ‘ignore’ (if you don’thave BARBARA SIRS already installed on you computer)

‘no’ (if you do have BARBARA SIRS) to move past the problem and continue the installation


Go into the C drive into the program files folder, during the installation process, click

to ensure BARBARA2000 file is there.

BARBARA SIRS can be started by clicking ‘Start’,

‘Programs’, and then selecting the ‘BARBARA200’

group and clicking on the ‘BARBARA 2000’ FILE


  • To begin working with Barbara SIRS, a new database file will need to be created. This must be done regardless of whether the user will be manually inputting all of the IMRs, ECRs, and location data, or if that data is to be uploaded from current TurboSirs databases.

  • Click on ‘File’ and then ‘New’.


  • The Master Login screen will appear next. The master ‘User Name’ and ‘Password’ were set by the program’s developer and cannot be changed by the user; however, this will be the only time that they will have to be used. After the first logon, the user will be able to create an additional master user/password combination. For the User Name, enter: ‘Jones Alfred’ (there are two spaces between the names). The password is: ‘Jones7175’. Click ‘OK’


  • The user will be prompted to enter a File Name for the new database being created. The recommended entry is the unit’s RUC. Enter your unit’s RUC in the File Name: box and in the Directories box, ensure that you’re pointing to the C:\Sirs Databases\ directory. Then click on ‘OK’.







  • The first thing that the new user/administrator will want to do is make changes to the password authorizations to allow users to access the system/databases without having to know the master username/password.

  • Click on ‘Utility’, and on the pull-down menu, click on ‘Add/Modify Password Personnel’.


  • A screen will appear which will allow the user/administrator to add, delete, and edit usernames and passwords for access to the program & databases. The three checkmark boxes are used to grant specific authorizations for creating new databases, loading databases, and being able to add new password authorizations. Enter a username, password, and check the appropriate boxes for the new user. Then click on ‘Update’.


  • Once you have finished adding, deleting, or editing authorized users/passwords, click on the ‘Close’ button next to the ‘Update’ button on the Add Password screen. A message box will appear asking you if you want to ‘Close password code window (Y/N)?’. Click ‘Yes’.



Adding turbo sirs records

Adding Turbo SIRS records program and databases (if you granted that level of authorization based on the checkboxes) by entering their new username and password and clicking on ‘OK’.

Before attempting to pull your Turbo SIRS records into Barbara SIRS, you must ensure that these steps have been accomplished:

On your Turbo SIRS computer, verify that all current records are accurate and that no ‘ghost’ records exist.

Exit the Turbo SIRS system and using Windows Explorer (or equivalent), go into the Turbo SIRS directory and ensure that all of the database files (*.dbf) have been copied to the same directory containing the Barbara SIRS database file created on the previous screens (*.mdb file). This step must be done because Barbara SIRS will automatically look in this directory for the TurboSirs files, you will not be prompted to provide their location.



  • A message box will appear asking if you want to ‘Update this MDB Database with all DBF Database Files?’. To continue uploading the TurboSirs data, click on ‘Yes’.

  • NOTE: You will not be prompted to enter a directory location for these databases. Prior to beginning this upload, you must have copied all of the TurboSirs databases to the same directory where you created your Barbara SIRS database (the *.mdb file).



Editing viewing the nomenclature file

Editing & Viewing the Nomenclature File Turbo SIRS files and update the Barbara SIRS database. Once completed, a message box will appear letting you know that the action has been completed. Click ‘OK’ to proceed.

Before an item/NSN or serial number can be added to an IMR, ECR, or location, the item/NSN must be loaded to the Nomenclature File.



  • Items of equipment can be added or deleted from the nomenclature file. For an item to appear on an IMR, ECR, or location file, it must be resident in the nomenclature file. Use the buttons at the bottom of the Nomenclature Form screen to ‘Add’, ‘Delete’, or ‘Exit’ this function.

  • Note: The ‘Photo’ and ‘Update’ buttons will be addressed at a later date.



  • When the ‘Nomen’ screen appears, type in all information. If the item you are adding to the Nomenclature file is a serialized item, then you will need to enter an ‘S’ in the Priority Group field. This entry will prompt Barbara SIRS to ask for a serial number when you update any IMR, ECR, or Locations with this NSN.

  • Remember, if the item is serialized, the Priority must be set to ‘S’.

  • Click ‘OK’ when done.



Type in the serial number(s), click add if there is more, if not click exit

Type in the serial numbers, click add



Individual memorandum receipts imrs

Individual Memorandum Receipts (IMRs) not click exit

Creating & Editing the Standard Issue and appearance of the IMR Pages



  • The Standard Issue menu screen will appear and any standard issues already created will appear in the left hand box. To modify a standard issue already created, double-click on it to open it. To create a new standard issue, click on the ‘Add’ button. To delete a standard issue, highlight it on the left box, and click on ‘Delete’.




  • There are four IMR card pages and you can toggle between pages by clicking on the page number buttons at the bottom of the IMR card page screen. To change a quantity for a particular item, click in the quantity field and then click the arrow buttons below the field to increase/decrease the quantity as desired.

  • Note: If there is no nomenclature listed next to a qty field, entering a qty will prompt a nomenclature box to appear and you will be asked to select the type of item being issued on that field.


  • Once you have selected all items of equipment for that standard issue, click on the ‘Exit’ button. A message box will appear asking if you want to print a receipt. Selecting ‘No’ will terminate the ‘Add Standard Issue’ function and the standard issue will not be created. To finish adding the standard issue, click on ‘Yes’.




  • The IMR Update Page One screen will appear with 18 tabs listing items of equipment. By clicking on these tabs, a ‘Select Tam’ message box will appear asking you to choose the TAMCN you want this box to display. After selecting the TAMCN for this field, click on ‘OK’.

  • Note: Only pages 1 and 2 of the IMR can be pre-programmed (all tabs must be filled).



  • To modify Page 2 of the IMR card, click on ‘File’ at the top left hand corner of the screen and select ‘Page Two’. Make your modifications to Page Two in the same fashion as you did to Page One. Once all desired modifications are complete, click on ‘File’ at the top left corner, and select ‘Exit’.


Adding deleting imr records

Adding/Deleting IMR Records top left hand corner of the screen and select ‘Page Two’. Make your modifications to Page Two in the same fashion as you did to Page One. Once all desired modifications are complete, click on ‘File’ at the top left corner, and select ‘Exit’.





  • If you select ‘Yes’ to add the SSN, the next screen ‘SIRS PER’ will appear prompting you for the required information. Additionally, this is the next screen that will appear if the SSN entered was already resident in the database. To delete this SSN record, click on the ‘Delete’ button. To continue to add or modify this record, click on the ‘Next’ button.





  • Any items of equipment not already listed on pages 1 or 2 of the IMR can be added to the member’s IMR by going to IMR card pages 3 and 4. Entering a quantity greater than 0 in a field where the nomenclature is blank causes the Nomenclature Form box to appear. You can now select the item you want to appear in that particular field for this record.





Add modify delete warehouse locations

Add/Modify/Delete Warehouse Locations Personnel’. This roster is for viewing only. Additions and Deletions to the records cannot be done from this site.

This function can be used to track assets on location anywhere in the warehouse



  • The first screen that appears will list all PRIMARY locations loaded. Double-clicking on any one of these locations will cause the sub-location menu to appear. ITEMS CAN ONLY BE STORED IN SUB-LOCATIONS. Every Primary location must have at least one sub-location created for it.

  • To Add a new location, click on the ‘Add’ button.






  • When you first add a sub-location, you will be prompted to add items of equipment to that location. The ‘Nomenclature Form’ box will appear for you to select items of equipment to add to that location.

  • Select your items from the list by double-clicking on the item in the drop down list.



  • The Serial Number will appear in the box for that location. You are not prompted for a quantity to add because serialized items are counted individually.

  • NOTE: If you enter a serial number that is already resident on the locator file, an error message will appear letting you know that. Make the corrections as needed.

  • Click ‘Exit’ when you’re finished entering serial numbers.


  • If you select a non-serialized item from the Nomenclature File, then this screen will appear and you will be prompted to enter the quantity in the location in the ‘New Quantity’ field.

  • NOTE: Entries in the New Quantity field update the Current Quantity field. This update process can either be done by addition, subtraction, or replacement.

  • Enter the location adjustment quantity in the ‘New Quantity’ field and click ‘OK’.


  • The ‘Math’ screen will appear next. The user selects whether he wants the quantity that was entered in the ‘New Quantity’ field to be added or subtracted from the quantity in the ‘Current Quantity’ field, or by selecting ‘Replace’, the quantity in the ‘New Quantity’ field will be overlaid into the ‘Current Quantity’ field.

  • Select the appropriate option by clicking on the button.


  • The ‘Cat Location Form’ will appear showing the primary location, sub-location, and equipment in that sub-location. You can Add or Delete items from the sub-location from this screen. Click ‘Exit’.

  • NOTE: This is the screen that appears when you double-click on an already loaded sub-location.


Recording temp loans of equipment

Recording Temp Loans of Equipment location, sub-location, and equipment in that sub-location. You can Add or Delete items from the sub-location from this screen. Click ‘Exit’.






  • The individual’s ECR summary screen will appear next listing any Temp Loans currently signed out under that SSN. To Delete a Temp Loan record, simply highlight the appropriate record and click on the ‘Delete’ button. To Add a Temp Loan record, click on the ‘Add’ button. The ‘Exit’ button will take you out of the ECR/Temp Loan function.


  • The ‘Add ECR Card’ screen will appear and you will be required to enter information about the Responsible Unit, Authority for the Temp Loan, Date of Issue, Return Date, Balance (Qty issued), Voucher Number, Remarks, and Account Number. Enter the information for all applicable fields and then click on ‘OK’. Don’t worry about nomenclature, serial numbers, or NSNs yet, that comes next.


  • The next screen that will appear is the Nomenclature Form. Here you will select the item that is being temp-loaned. By clicking on the NSN button at the bottom right, you can change the method of entry/search from NSN to Nomenclature and vice versa. Type in the NSN or Nomenclature you’re looking for in the white box at the bottom of the screen. When you see the item you want in the scroll box above, just double-click on it.


  • If the item you select from the nomenclature list is a serialized item (which is determined by a Priority entry of ‘S’ for the item in the nomenclature file), then the ‘Add/Modify Serial Numbers’ screen will appear.

  • Enter the appropriate Serial Number in the bottom letter box and then click on ‘Add’.


  • The serial number will appear in the top letter box (provided the serial number is resident in the locator file. If you try to enter a serial number that is not resident on the Locator File, you will receive an error message).

  • Click ‘Exit’ to return to the ECR screen.


  • Next you will be prompted to print a receipt. Click ‘Yes’ to print a receipt, or ‘No’ to return to the ECR summary page for that Marine. If you’re issuing multiple items to the same individual, separate ECRs must be prepared, so hold off on printing the receipt until all ECRs are prepared.


  • The ECR Cards summary page will now list the Temp Loan on charge to that SSN. If there are multiple items being issued and you want to print a single receipt, click on the long button that reads ‘Print One ECR Card for issued items that does not have serial numbers’. NOTE: Only works for items without serial numbers – serialized ECRs must be done individually.

  • Once you’re done, click ‘Exit’ to leave the Temp Loan function.


Reports available through barbara sirs 2000

Reports Available through Barbara SIRS 2000 charge to that SSN. If there are multiple items being issued and you want to print a single receipt, click on the long button that reads ‘Print One ECR Card for issued items that does not have serial numbers’. NOTE: Only works for items without serial numbers – serialized ECRs must be done individually.



  • To access reports on your Temporary Loans, select ‘Reports’ from the top menu bar, and scroll down to the ‘Temp Loan Reports’.

  • Select either the ‘Alpha Roster’ of personnel with Temp Loans, the Delinquent Temp Loans, or the TAM inventory of Temp Loaned equipment.



  • To access IMR reports, select ‘Reports’ from the top menu bar and then highlight the ‘IMR Card Reports’. By highlighting ‘Alpha Rosters’ from the next drop down menu, you can print alpha rosters of all IMRs, for one platoon, one NSN, or one TAMCN.

  • Reports are also available by TAM, Platoon, and for personnel within 30 days of EAS.


Select file: then Export Database menu bar and then highlight the ‘IMR Card Reports’. By highlighting ‘Alpha Rosters’ from the next drop down menu, you can print alpha rosters of all IMRs, for one platoon, one NSN, or one TAMCN.

To MDB or Txt File

EXPORTING TXT, OR MDB FILES


To create a BSIRS menu bar and then highlight the ‘IMR Card Reports’. By highlighting ‘Alpha Rosters’ from the next drop down menu, you can print alpha rosters of all IMRs, for one platoon, one NSN, or one TAMCN.

Text File select yes.

For a MDB go to

the next slide


Type in your menu bar and then highlight the ‘IMR Card Reports’. By highlighting ‘Alpha Rosters’ from the next drop down menu, you can print alpha rosters of all IMRs, for one platoon, one NSN, or one TAMCN.

Unit Ruc

Once you click save, you will receive a message saying your Txt file has been created.


To create a MDB menu bar and then highlight the ‘IMR Card Reports’. By highlighting ‘Alpha Rosters’ from the next drop down menu, you can print alpha rosters of all IMRs, for one platoon, one NSN, or one TAMCN.

file, click no


Once you click save, you will receive a menu bar and then highlight the ‘IMR Card Reports’. By highlighting ‘Alpha Rosters’ from the next drop down menu, you can print alpha rosters of all IMRs, for one platoon, one NSN, or one TAMCN.

message saying your Mdb file has been created.


Still to come
Still to Come….. menu bar and then highlight the ‘IMR Card Reports’. By highlighting ‘Alpha Rosters’ from the next drop down menu, you can print alpha rosters of all IMRs, for one platoon, one NSN, or one TAMCN.

  • Procedures to acquire, download, and import MIPS Command Alpha Rosters to reconcile with your Barbara SIRS files.

  • Procedures to update your Nomenclature file with information from your MAL and CMRs

  • Procedures to export your Barbara SIRS information to the MAL/CMR LMP program to help in expediting inventories.


Installing barbara sirs 2000
Installing Barbara SIRS 2000 menu bar and then highlight the ‘IMR Card Reports’. By highlighting ‘Alpha Rosters’ from the next drop down menu, you can print alpha rosters of all IMRs, for one platoon, one NSN, or one TAMCN.

  • Copy the BSIRS.zip file into the C:\SIRS Installation folder.

  • Double-click on the BIRS.zip file to open WinZip and extract all files to the C:\SIRS Installation folder.

  • Double-click on the file ‘setup.exe’

  • Barbara SIRS 2000 will be install itself within the C:\Program Files\BARBARA2000 folder.

    Barbara SIRS can be started by clicking ‘Start’, ‘Programs’, and then selecting the ‘Barbara 2000’ group and clicking on the ‘Barbara 2000’ file.


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