BARBARA SIRS 2000
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BARBARA SIRS 2000. Click select all. Click Extract. Ensure that the BSIRS Installation folder is selected and press extract. Ensure all 26 files are in the BSIRS Installation file, then Click on setup. Click on OK. Click here to Install into The C:/ drive. Click here to install

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BARBARA SIRS 2000

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Barbara sirs 2000

BARBARA SIRS 2000


Barbara sirs 2000

Click select all


Barbara sirs 2000

Click Extract


Barbara sirs 2000

Ensure that the BSIRS

Installation folder is selected

and press extract


Barbara sirs 2000

Ensure all 26 files are in the

BSIRS Installation file, then

Click on setup


Barbara sirs 2000

Click on OK


Barbara sirs 2000

Click here to Install into

The C:/ drive

Click here to install

to another drive.

Ensure it is under

BARBARA2000


Barbara sirs 2000

Select

BARBARA,

then

continue


Barbara sirs 2000

If you receive this error message, or any other message during the installation process, click

‘yes’ or ‘ignore’ (if you don’thave BARBARA SIRS already installed on you computer)

‘no’ (if you do have BARBARA SIRS) to move past the problem and continue the installation


Barbara sirs 2000

Go into the C drive into the program files folder,

to ensure BARBARA2000 file is there.

BARBARA SIRS can be started by clicking ‘Start’,

‘Programs’, and then selecting the ‘BARBARA200’

group and clicking on the ‘BARBARA 2000’ FILE


Barbara sirs 2000

  • To begin working with Barbara SIRS, a new database file will need to be created. This must be done regardless of whether the user will be manually inputting all of the IMRs, ECRs, and location data, or if that data is to be uploaded from current TurboSirs databases.

  • Click on ‘File’ and then ‘New’.


Barbara sirs 2000

  • The Master Login screen will appear next. The master ‘User Name’ and ‘Password’ were set by the program’s developer and cannot be changed by the user; however, this will be the only time that they will have to be used. After the first logon, the user will be able to create an additional master user/password combination. For the User Name, enter: ‘Jones Alfred’ (there are two spaces between the names). The password is: ‘Jones7175’. Click ‘OK’


Barbara sirs 2000

  • The user will be prompted to enter a File Name for the new database being created. The recommended entry is the unit’s RUC. Enter your unit’s RUC in the File Name: box and in the Directories box, ensure that you’re pointing to the C:\Sirs Databases\ directory. Then click on ‘OK’.


Barbara sirs 2000

  • A message box will appear indicating that the Barcode Scanner (within the Barbara Sirs program) is set on Comm Port 3. Simply click ‘OK’ to proceed.


Barbara sirs 2000

  • A second message box will appear indicating that you have successfully created the file. Notice that the file extension is *.mdb. MDB files are Microsoft Access databases. Simply click ‘OK’ to proceed.


Barbara sirs 2000

  • To begin working with the new database you just created, a database password must be entered. This is in addition to the master password login you already completed.

  • Click on ‘Utility’, and on the Pull Down Menu that appears, click on ‘Database Password’.


Barbara sirs 2000

  • Again, this User Name and Password has been preset by the developer for all newly created databases.

  • For the User Name, enter: ‘Jones Alfred’ (Note: 2 spaces between the words). For the password, enter: ‘Jones7175’. Click ‘OK’ to proceed.


Barbara sirs 2000

  • A message box will appear indicating that the database file is open. The database is now ready for use. Simply click ‘OK’ to proceed.


Barbara sirs 2000

  • The first thing that the new user/administrator will want to do is make changes to the password authorizations to allow users to access the system/databases without having to know the master username/password.

  • Click on ‘Utility’, and on the pull-down menu, click on ‘Add/Modify Password Personnel’.


Barbara sirs 2000

  • A screen will appear which will allow the user/administrator to add, delete, and edit usernames and passwords for access to the program & databases. The three checkmark boxes are used to grant specific authorizations for creating new databases, loading databases, and being able to add new password authorizations. Enter a username, password, and check the appropriate boxes for the new user. Then click on ‘Update’.


Barbara sirs 2000

  • Once you have finished adding, deleting, or editing authorized users/passwords, click on the ‘Close’ button next to the ‘Update’ button on the Add Password screen. A message box will appear asking you if you want to ‘Close password code window (Y/N)?’. Click ‘Yes’.


Barbara sirs 2000

  • At this point, your new user will be able to access the program and databases (if you granted that level of authorization based on the checkboxes) by entering their new username and password and clicking on ‘OK’.


Adding turbo sirs records

Adding Turbo SIRS records

Before attempting to pull your Turbo SIRS records into Barbara SIRS, you must ensure that these steps have been accomplished:

On your Turbo SIRS computer, verify that all current records are accurate and that no ‘ghost’ records exist.

Exit the Turbo SIRS system and using Windows Explorer (or equivalent), go into the Turbo SIRS directory and ensure that all of the database files (*.dbf) have been copied to the same directory containing the Barbara SIRS database file created on the previous screens (*.mdb file). This step must be done because Barbara SIRS will automatically look in this directory for the TurboSirs files, you will not be prompted to provide their location.


Barbara sirs 2000

  • If you are going to populate your Barbara SIRS database with the records from your Turbo SIRS system, then:

  • Click on ‘Utility’, and then from the pull-down menu, select ‘Add Data from another Database File’, and on the final pull-down list, select ‘Turbo SIRS Database Files’.


Barbara sirs 2000

  • A message box will appear asking if you want to ‘Update this MDB Database with all DBF Database Files?’. To continue uploading the TurboSirs data, click on ‘Yes’.

  • NOTE: You will not be prompted to enter a directory location for these databases. Prior to beginning this upload, you must have copied all of the TurboSirs databases to the same directory where you created your Barbara SIRS database (the *.mdb file).


Barbara sirs 2000

  • The program will import all required information from the Turbo SIRS files and update the Barbara SIRS database. Once completed, a message box will appear letting you know that the action has been completed. Click ‘OK’ to proceed.


Editing viewing the nomenclature file

Editing & Viewing the Nomenclature File

Before an item/NSN or serial number can be added to an IMR, ECR, or location, the item/NSN must be loaded to the Nomenclature File.


Barbara sirs 2000

  • To modify/add nomenclatures to the nomenclature file, click on ‘Nomenclature’ from the main menu bar and select ‘Add/Modify Nomenclature’


Barbara sirs 2000

  • Items of equipment can be added or deleted from the nomenclature file. For an item to appear on an IMR, ECR, or location file, it must be resident in the nomenclature file. Use the buttons at the bottom of the Nomenclature Form screen to ‘Add’, ‘Delete’, or ‘Exit’ this function.

  • Note: The ‘Photo’ and ‘Update’ buttons will be addressed at a later date.


Barbara sirs 2000

  • After clicking on ‘Add’, the ‘Add New NSN’ box appears. Enter the NSN to add and click ‘OK’.


Barbara sirs 2000

  • When the ‘Nomen’ screen appears, type in all information. If the item you are adding to the Nomenclature file is a serialized item, then you will need to enter an ‘S’ in the Priority Group field. This entry will prompt Barbara SIRS to ask for a serial number when you update any IMR, ECR, or Locations with this NSN.

  • Remember, if the item is serialized, the Priority must be set to ‘S’.

  • Click ‘OK’ when done.


Barbara sirs 2000

  • The item will now appear in your Nomenclature Form/File and can be used on IMR, ECR, or location.

  • If you entered an ‘S’ in the Priority block, you will be prompted for a serial number when placing this item on location or issuing this item out.

  • Click ‘Exit’ when finished.


Barbara sirs 2000

Type in the serial number(s), click add if there is more, if not click exit

Type in the serial numbers, click add


Barbara sirs 2000

The gear with serial numbers is now added


Individual memorandum receipts imrs

Individual Memorandum Receipts (IMRs)

Creating & Editing the Standard Issue and appearance of the IMR Pages


Barbara sirs 2000

  • To change or create standard issue packages (I.e. Rifle Range issues, or a Standard 782 gear issue package), click on ‘IMR Cards’ from the top menu, and select ‘Add/Modify Standard Issue’.


Barbara sirs 2000

  • The Standard Issue menu screen will appear and any standard issues already created will appear in the left hand box. To modify a standard issue already created, double-click on it to open it. To create a new standard issue, click on the ‘Add’ button. To delete a standard issue, highlight it on the left box, and click on ‘Delete’.


Barbara sirs 2000

  • After clicking on the ‘Add’ button, a screen will appear prompting you to enter a name for the new standard issue. Enter a name in the box and then click on ‘OK’


Barbara sirs 2000

  • A message box will appear over the IMR card pages asking if you want to use a standard issue. Click ‘No’ since you are creating a new standard issue.


Barbara sirs 2000

  • There are four IMR card pages and you can toggle between pages by clicking on the page number buttons at the bottom of the IMR card page screen. To change a quantity for a particular item, click in the quantity field and then click the arrow buttons below the field to increase/decrease the quantity as desired.

  • Note: If there is no nomenclature listed next to a qty field, entering a qty will prompt a nomenclature box to appear and you will be asked to select the type of item being issued on that field.


Barbara sirs 2000

  • Once you have selected all items of equipment for that standard issue, click on the ‘Exit’ button. A message box will appear asking if you want to print a receipt. Selecting ‘No’ will terminate the ‘Add Standard Issue’ function and the standard issue will not be created. To finish adding the standard issue, click on ‘Yes’.


Barbara sirs 2000

  • You will be returned to the Standard Issue screen, and if you selected ‘yes’ on the previous screen, you will see your new standard issue listed in the left hand box.

  • Click ‘Exit’ to complete this process.


Barbara sirs 2000

  • You saw the four IMR card pages when we looked at the Standard Issue pages. Those IMR card pages can be changed to reflect the equipment that we desire by selecting the ‘Change IMR Card Pages’ option from the ‘IMR Cards’ menu.


Barbara sirs 2000

  • The IMR Update Page One screen will appear with 18 tabs listing items of equipment. By clicking on these tabs, a ‘Select Tam’ message box will appear asking you to choose the TAMCN you want this box to display. After selecting the TAMCN for this field, click on ‘OK’.

  • Note: Only pages 1 and 2 of the IMR can be pre-programmed (all tabs must be filled).


Barbara sirs 2000

  • After selecting a TAMCN for the field, a ‘Select Nomen’ message box will appear. This is a user input field. Type in the nomenclature you wish to appear for that TAMCN in this field and then click on ‘OK’


Barbara sirs 2000

  • To modify Page 2 of the IMR card, click on ‘File’ at the top left hand corner of the screen and select ‘Page Two’. Make your modifications to Page Two in the same fashion as you did to Page One. Once all desired modifications are complete, click on ‘File’ at the top left corner, and select ‘Exit’.


Adding deleting imr records

Adding/Deleting IMR Records


Barbara sirs 2000

  • To manually add/delete/modify an IMR record, select ‘IMR Cards’ from the top menu bar, and then select ‘Add/Modify IMR Issue’.


Barbara sirs 2000

  • You will be prompted to enter a Social Security Number. Enter the appropriate SSN and then click on ‘OK’.


Barbara sirs 2000

  • If this is going to be a new record (or the SSN is not found), you will see a message box appear asking to ‘Add SSN XXX-XX-XXXX’. Click ‘Yes’ to add the SSN or ‘No’ to exit this function.


Barbara sirs 2000

  • If you select ‘Yes’ to add the SSN, the next screen ‘SIRS PER’ will appear prompting you for the required information. Additionally, this is the next screen that will appear if the SSN entered was already resident in the database. To delete this SSN record, click on the ‘Delete’ button. To continue to add or modify this record, click on the ‘Next’ button.


Barbara sirs 2000

  • After clicking on the ‘Next’ button, a message box will appear asking you to verify that the information entered is correct. Click ‘Yes’ or ‘No’ as appropriate.


Barbara sirs 2000

  • The IMR Card Page 1 of 4 will appear next, and if this is a new record, a message box will appear over the IMR page asking if you want to use a Standard Issue for this record. Click ‘Yes’ or ‘No’ as appropriate.


Barbara sirs 2000

  • Clicking ‘Yes’ to use a Standard Issue will take you to the screen to select the Standard Issue to use. Simply click/double-click on the name of the standard issue you wish to use for this member.


Barbara sirs 2000

  • Any items of equipment not already listed on pages 1 or 2 of the IMR can be added to the member’s IMR by going to IMR card pages 3 and 4. Entering a quantity greater than 0 in a field where the nomenclature is blank causes the Nomenclature Form box to appear. You can now select the item you want to appear in that particular field for this record.


Barbara sirs 2000

  • Once all the items are entered on the IMR card, click on the ‘Exit’ button at the bottom right hand corner of the IMR Card Page box. A message box will appear asking if you want to print a receipt. Click ‘Yes’.


Barbara sirs 2000

  • To view a complete roster of all personnel with an IMR card on file in the program, select ‘IMR Cards’ from the top menu bar and then select ‘Personnel with IMR Card’.


Barbara sirs 2000

  • The roster will appear in a message box titled ‘IMR Personnel’. This roster is for viewing only. Additions and Deletions to the records cannot be done from this site.


Add modify delete warehouse locations

Add/Modify/Delete Warehouse Locations

This function can be used to track assets on location anywhere in the warehouse


Barbara sirs 2000

  • To Add/Modify/Delete locations or sub-locations in Barbara SIRS, click on the ‘Location’ tab from the top menu bar and then select ‘Add/Modify Location’.


Barbara sirs 2000

  • The first screen that appears will list all PRIMARY locations loaded. Double-clicking on any one of these locations will cause the sub-location menu to appear. ITEMS CAN ONLY BE STORED IN SUB-LOCATIONS. Every Primary location must have at least one sub-location created for it.

  • To Add a new location, click on the ‘Add’ button.


Barbara sirs 2000

  • Enter in the name of the new location in the space provided. The location name can be no longer than 10 characters.

  • Click ‘OK’


Barbara sirs 2000

  • Your new Primary location will appear in the list box on the left hand side of the screen.

  • Double-click on this new location to add sub-locations.


Barbara sirs 2000

  • The sub-location box will appear with no sub-locations loaded.

  • Click the ‘Add’ button to begin adding your sub-locations.


Barbara sirs 2000

  • The ‘Add Sub Location’ message box will appear.

  • Enter your sub-location in the space provided, then click ‘OK’.


Barbara sirs 2000

  • When you first add a sub-location, you will be prompted to add items of equipment to that location. The ‘Nomenclature Form’ box will appear for you to select items of equipment to add to that location.

  • Select your items from the list by double-clicking on the item in the drop down list.


Barbara sirs 2000

  • If the item you select has been coded as serialized in the Nomenclature File (Entry of ‘S’ in the priority field), then you will be prompted to add the serial number for this location.

  • Enter the Serial Number in the space at the bottom left hand corner and then click ‘Add’.


Barbara sirs 2000

  • The Serial Number will appear in the box for that location. You are not prompted for a quantity to add because serialized items are counted individually.

  • NOTE: If you enter a serial number that is already resident on the locator file, an error message will appear letting you know that. Make the corrections as needed.

  • Click ‘Exit’ when you’re finished entering serial numbers.


Barbara sirs 2000

  • If you select a non-serialized item from the Nomenclature File, then this screen will appear and you will be prompted to enter the quantity in the location in the ‘New Quantity’ field.

  • NOTE: Entries in the New Quantity field update the Current Quantity field. This update process can either be done by addition, subtraction, or replacement.

  • Enter the location adjustment quantity in the ‘New Quantity’ field and click ‘OK’.


Barbara sirs 2000

  • The ‘Math’ screen will appear next. The user selects whether he wants the quantity that was entered in the ‘New Quantity’ field to be added or subtracted from the quantity in the ‘Current Quantity’ field, or by selecting ‘Replace’, the quantity in the ‘New Quantity’ field will be overlaid into the ‘Current Quantity’ field.

  • Select the appropriate option by clicking on the button.


Barbara sirs 2000

  • The ‘Cat Location Form’ will appear showing the primary location, sub-location, and equipment in that sub-location. You can Add or Delete items from the sub-location from this screen. Click ‘Exit’.

  • NOTE: This is the screen that appears when you double-click on an already loaded sub-location.


Recording temp loans of equipment

Recording Temp Loans of Equipment


Barbara sirs 2000

  • To enter a Temp Loan in Barbara SIRS, click on ‘Temp Loan’ from the main menu bar and then select ‘Add/Modify Temp Loan’


Barbara sirs 2000

  • You will then be prompted to enter the SSN of the individual that the Temp Loan is being made to. Enter the SSN and then click ‘OK’.


Barbara sirs 2000

  • If the member already has a record (such as an IMR) on file in Barbara SIRS, all of his/her pertinent information will appear on the screen. If not, you will need to enter this information in manually. In either case, after the information is entered, click on ‘Next’ to continue.


Barbara sirs 2000

  • You will be prompted to ensure that the information is correct. If so, click ‘Yes’ to continue. If not, click ‘No’, make the corrections and click ‘Next’ again.


Barbara sirs 2000

  • The individual’s ECR summary screen will appear next listing any Temp Loans currently signed out under that SSN. To Delete a Temp Loan record, simply highlight the appropriate record and click on the ‘Delete’ button. To Add a Temp Loan record, click on the ‘Add’ button. The ‘Exit’ button will take you out of the ECR/Temp Loan function.


Barbara sirs 2000

  • The ‘Add ECR Card’ screen will appear and you will be required to enter information about the Responsible Unit, Authority for the Temp Loan, Date of Issue, Return Date, Balance (Qty issued), Voucher Number, Remarks, and Account Number. Enter the information for all applicable fields and then click on ‘OK’. Don’t worry about nomenclature, serial numbers, or NSNs yet, that comes next.


Barbara sirs 2000

  • The next screen that will appear is the Nomenclature Form. Here you will select the item that is being temp-loaned. By clicking on the NSN button at the bottom right, you can change the method of entry/search from NSN to Nomenclature and vice versa. Type in the NSN or Nomenclature you’re looking for in the white box at the bottom of the screen. When you see the item you want in the scroll box above, just double-click on it.


Barbara sirs 2000

  • If the item you select from the nomenclature list is a serialized item (which is determined by a Priority entry of ‘S’ for the item in the nomenclature file), then the ‘Add/Modify Serial Numbers’ screen will appear.

  • Enter the appropriate Serial Number in the bottom letter box and then click on ‘Add’.


Barbara sirs 2000

  • The serial number will appear in the top letter box (provided the serial number is resident in the locator file. If you try to enter a serial number that is not resident on the Locator File, you will receive an error message).

  • Click ‘Exit’ to return to the ECR screen.


Barbara sirs 2000

  • Next you will be prompted to print a receipt. Click ‘Yes’ to print a receipt, or ‘No’ to return to the ECR summary page for that Marine. If you’re issuing multiple items to the same individual, separate ECRs must be prepared, so hold off on printing the receipt until all ECRs are prepared.


Barbara sirs 2000

  • The ECR Cards summary page will now list the Temp Loan on charge to that SSN. If there are multiple items being issued and you want to print a single receipt, click on the long button that reads ‘Print One ECR Card for issued items that does not have serial numbers’. NOTE: Only works for items without serial numbers – serialized ECRs must be done individually.

  • Once you’re done, click ‘Exit’ to leave the Temp Loan function.


Reports available through barbara sirs 2000

Reports Available through Barbara SIRS 2000


Barbara sirs 2000

  • Nomenclature reports can be extracted in a variety of formats.

  • Select ‘Reports’ from the top menu bar, then scroll down to ‘Nomenclature Reports’.

  • Select the type of nomenclature report desired.


Barbara sirs 2000

  • To access reports on your Temporary Loans, select ‘Reports’ from the top menu bar, and scroll down to the ‘Temp Loan Reports’.

  • Select either the ‘Alpha Roster’ of personnel with Temp Loans, the Delinquent Temp Loans, or the TAM inventory of Temp Loaned equipment.


Barbara sirs 2000

  • To pull locator reports, select ‘Reports’ from the top menu bar, and scroll down to ‘Location Reports’.

  • From here you can select locators in a variety of sequences, or print locators for certain locations, Tam's, or Serial Numbers.


Barbara sirs 2000

  • To access IMR reports, select ‘Reports’ from the top menu bar and then highlight the ‘IMR Card Reports’. By highlighting ‘Alpha Rosters’ from the next drop down menu, you can print alpha rosters of all IMRs, for one platoon, one NSN, or one TAMCN.

  • Reports are also available by TAM, Platoon, and for personnel within 30 days of EAS.


Barbara sirs 2000

Select file: then Export Database

To MDB or Txt File

EXPORTING TXT, OR MDB FILES


Barbara sirs 2000

To create a BSIRS

Text File select yes.

For a MDB go to

the next slide


Barbara sirs 2000

Type in your

Unit Ruc

Once you click save, you will receive a message saying your Txt file has been created.


Barbara sirs 2000

To create a MDB

file, click no


Barbara sirs 2000

Once you click save, you will receive a

message saying your Mdb file has been created.


Still to come

Still to Come…..

  • Procedures to acquire, download, and import MIPS Command Alpha Rosters to reconcile with your Barbara SIRS files.

  • Procedures to update your Nomenclature file with information from your MAL and CMRs

  • Procedures to export your Barbara SIRS information to the MAL/CMR LMP program to help in expediting inventories.


Installing barbara sirs 2000

Installing Barbara SIRS 2000

  • Copy the BSIRS.zip file into the C:\SIRS Installation folder.

  • Double-click on the BIRS.zip file to open WinZip and extract all files to the C:\SIRS Installation folder.

  • Double-click on the file ‘setup.exe’

  • Barbara SIRS 2000 will be install itself within the C:\Program Files\BARBARA2000 folder.

    Barbara SIRS can be started by clicking ‘Start’, ‘Programs’, and then selecting the ‘Barbara 2000’ group and clicking on the ‘Barbara 2000’ file.


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