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EndNote Workshop

EndNote Workshop. What is EndNote?. A software tool for publishing and managing bibliographies Create your own database of citations, bibliographies and figure lists for papers and other publications Campus licensed version: X2. What we will learn today.

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EndNote Workshop

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  1. EndNote Workshop

  2. What is EndNote? • A software tool for publishing and managing bibliographies • Create your own database of citations, bibliographies and figure lists for papers and other publications • Campus licensed version: X2

  3. What we will learn today • Creating bibliographies and citations • Entering references into an EndNote library • Searching Remote e-databases • Importing references into EndNote • Searching an EndNote library and printing directly from EndNote • Using EndNote while writing a paper with Microsoft Word (Cite While You Write)

  4. Starting EndNote X2 • EndNote X2 is available from the Network Teaching Software • Select “Overwrite” to overwrite a previously installed version of Network Teaching Software

  5. Create an EndNote library • An EndNote library is a collection of references • Create an EndNote library to store all your references. • Use the extension “.enl” (EndNote Library) References EndNote Library Author Title Publisher Year

  6. Demo:Search and input references intoEndNote Library 1. Create a new EndNote Library Name it library.enl 2. Search EdCAT Keyword search: special education 3. In your EndNote library (library.enl) Click References --> New Reference

  7. 4. Remember to set Reference Type = book 5. Input the first two records (from EdCAT) into your EndNote Library library.enl

  8. Author Format • Enter last name, followed by a comma, first name (or first initial followed by a period), and middle initial followed by a period. • Each author name must be separated by a semi-colon. • Example: Smith,J. R.;Jones,Robert K.;Adams,Mary

  9. Connect to EdCAT and search TASK: Search Library Catalogue from EndNote and Copy references your EndNote Library (library.enl) Follow the steps… From EndNote: • Tools  Online Search... • Highlight Hong Kong Inst of Educ • Click the “Choose” button

  10. 4. Search special needsin Title attribute 5. Retrieve references 1 to 10 (out of 113) 6. The 10 references are copied to your EndNote Library (library.enl) 7. References can be highlighted. Right-click to “Hide Selected References” or “Show Selected References”. Other options also available.

  11. Save records in Library Catalogueand import to EndNote

  12. Save records in Library Catalogueand import to EndNote (continued…)

  13. Save record in EdCAT as a fileand import to EndNote (continued…)

  14. Restriction of using EndNote • Only English character searching in EndNote will return results. However, search result numbers do not match. • Traditional/ Simplified Chinese searching do not work properly • Bug! Applies to all EndNote versions

  15. Use EndNote with your preferred settings / Sort references 1. Set preferences (demo) For example, you can preset your own EndNote Library to be opened every time you start EndNote; font styles, default reference type and formatting. 2. Sort and arranging references (demo)

  16. Search references in EndNote Library • You can locate specific references or groups of references via Search References command (Tools --> Search Library...) • This search function is very useful when your EndNote Library grows larger

  17. Attachments • You can attach files associated with the bibliographic information stored in EndNote (References --> File Attachements...) • BMP, TIFF, JPEG, PNG, GIF • PDF • Excel • Powerpoint • Equation • Chemical structure • Technical drawing, etc.

  18. After the break: • Show how to connect to other library catalogue • Show how to connect to Academic Search Premier (Ebscohost) e-database • Need to enter ID & password • EndNote and Microsoft Word

  19. Connect to other library catalogue e.g., Connect to Hokkaido University of Education library catalogue: • Tools Connect  Connect • Choose Hokkaido U from the list • Click the “Connect” button • Search Classroom interactions in Any Field (Notice the double-byte characters) • Copy first 5 references to existing EndNote Library

  20. Connect to Academic Search Premier (Ebscohost) • Tools Connect  Connect • Choose Acad Search Prem (EBSCO) • Click the “Connect” button • Enter User ID and Password (refer to http://www.lib.ied.edu.hk/research/endnote/endnote.html) • Search Classroom interactions and Primary in Any Field • Copy first 5 references (out of 1221) to existing EndNote Library

  21. Exporting from e-databaseinto EndNote • Import records from Education Research Complete (Ebscohost)

  22. EndNote and Microsoft Word

  23. EndNote Ribbon • Problems with EndNote in Word 2007 • Close Word • Click the Teaching software icon containing EndNote X2 • Scroll down to EndNote X2. But before clicking on it, check the "Overwrite" option just above the "Refresh" button • Now click EndNote X2 • It will re-install the EndNote X2 files. Once it's done, open Word. • Try again to see if the problem is fixed. • If not, contact ITS Helpdesk (x6601) to check installation.

  24. CWYW (in Word) • Start with a Word document • Position the cursor in the text where you wish to insert the citation • From EndNote Add-in Tab • Insert Citation --> Find Citation... • In the Find box, enter the text you need to search for • When found, press Insert button to insert the reference to your paper

  25. CWYW (in Word) contd... 1 2 3

  26. CWYW (in EndNote) • On a Word document, position the cursor in the text where you wish to add the citation • Go to EndNote X2 tab --> Go to EndNote • Select a reference • Click Tools --> Cite While You Write [CWYW] --> Insert Selected Citation(s)

  27. CWYW remarks (1) • Drag-and-drop references from EndNote Library to Word document • Macros will be created on your Word document. Do not delete them or the “Update Citations and Bibliography” function will fail • Delete macros when there is no more editing • Use ‘Remove Field Codes’ to clean up macros (EndNote 9 only)

  28. CWYW remarks (2) • Use { } for temporary citations in Word, i.e., {smith, 2005} while writing paper • Make use of ‘Edit Citation(s)’, e.g.,

  29. CWYW remarks (3) • Have your own APA style !

  30. CWYW remarks (3) … Continued • Edit the reference type under Templates but be careful not to ruin the style

  31. CWYW remarks (3) … Continued

  32. X2 is Buggy !! 1 2

  33. Other Options • EndNote X5 (latest version) http://www.endnote.com • EndNote Web 3.1 http://www.myendnoteweb.com • RefWorks 2.0 http://www.refworks.com

  34. Thank You Ask your Librarian @ • Kevin Hau / Information Counter • Email: libinfo@ied.edu.hk

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