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District Conference Training

District Conference Training. DISTRICT 12 LEADERSHIP TRAINING Sheila Davis 5/31/17. Training OBJECTIVES. Objective 1: To provide the conference committee an overview of district conference responsibilities Objective 2: To provide the necessary tools to use in conference planning

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District Conference Training

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  1. District Conference Training DISTRICT 12 LEADERSHIP TRAINING Sheila Davis 5/31/17

  2. Training OBJECTIVES • Objective 1: To provide the conference committee an overview of district conference responsibilities • Objective 2: To provide the necessary tools to use in conference planning • Objective 3: To provide the opportunity to ask questions and seek advice from district trainer & other attendees

  3. Early Things To Do • Select Conference Chairs • Read the D12 Policies and Procedures Manual 2015, pages 42 - 58 Section IV. District Conference & Governor’s Seminar • D12 Website, Resources, Manuals • ZI District Conference Manual is also available but not D12 focused • ZI Website, MYZONTA, Governance, Manuals • Determine Subcommittees and Select Chairs

  4. Conference Committees/Positions • Treasurer • Hotel/Food/AV • Registration • Protocol • Credentials • Tellers • Speakers & Entertainment • Pages • Timekeeper • Zonta Store • International Rep Host • Inventory • Call to Conference/Conference Booklet/Save the Date

  5. Procedures & Documents District12 Website zontadistrict12.org • Resources, Leadership Training District Conference Training 5/31/17 District Conference Planning (Documents) • Members Only, 2017 District Conference Planning

  6. Early Things To Do • Work w/ Governor to Select a Theme • Select a Venue • Begin Creating a Budget • Start Working on Meal Selection • Look at Previous Year’s Agenda • Think about Speakers/Breakout Sessions • Start Working on AV Needs

  7. A Little More on These Subjects • Governor Responsibilities: Agenda – Constantly changing, takes more time than you think Call to Conference Information & Voting Emails, President’s Checklist Script – Start early Seating Chart • Lt. Governor Responsibilities: Awards Ceremony Memorial Service – w/ assistance from a Club in Area • AV – Cost & Time Involved is HUGE - Get Outside Estimate – • Budget – Needs to be Approved by D12 Board before Call goes Out

  8. A Little More on These Subjects • International Rep – Assign a Host • Speakers – Assign a Host • Save the Date Email – Get Out Soon • Call to Conference – Must be out at least 60 days prior – July 24th – shoot for July 17th • Call/Skype/Zoom w/ Governor every 2 Weeks

  9. Conclusion • It’s a lot of work but when the conference weekend arrives relax and enjoy it! • Don’t hesitate to email/call someone for help Questions/Concerns not covered?

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