Keys to collaboration
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Keys to Collaboration. Julie Collins MSW, LCSW Region IV CWCI Meeting Charleston, SC February 19-21, 2007. What we will cover:. Purpose of this presentation Where you have come Definition of Collaboration What it takes Assessing your collaboration Preparation for break out groups

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Keys to collaboration

Keys to Collaboration

Julie Collins MSW, LCSW

Region IV CWCI Meeting

Charleston, SC

February 19-21, 2007

FRIENDS National Resource Center for Community Based Child Abuse Prevention

A Service of the Children’s Bureau


What we will cover

What we will cover:

  • Purpose of this presentation

  • Where you have come

  • Definition of Collaboration

  • What it takes

  • Assessing your collaboration

  • Preparation for break out groups

  • Feedback

  • Wrap up


Purpose

Purpose:

  • Requirements for collaboration

  • Work already going on as a result of CWCI

  • Feedback that there is a need for more info about sustaining collaboration

  • Assess process of the collaboration as a way of identifying strengths and areas to focus further work to sustain it

  • Review of what has been found

  • Planning for moving the collaboration forward


Collaboration continuum

Collaboration Continuum:

  • Networking

    • Exchanging information for mutual benefit

  • Cooperation

    • Exchanging information and altering activities for mutual benefit and common purpose

  • Coordination

    • Exchanging information, altering activities, and sharing resources for mutual benefit and a common purpose

  • Collaboration

    • Exchanging information, altering activities, and sharing resources, and enhancing each other’s capacity for mutual benefit and a common purpose

      Adapted from PCA presentation for FRIENDS


Collaboration continuum1

Collaboration Continuum

Collaboration Continuum

Collaborate

Cooperate

Coordinate

Communicate

Compete

Co-exist


Definition of collaboration

Definition of Collaboration:

Collaboration is a mutually beneficial and well-defined relationship entered into by two or more organizations to achieve common goals. The relationship includes a commitment to mutual relationships and goals; a jointly developed structure and shared responsibility; mutual authority and accountability for success; and sharing of resources and rewards.

Title II of CAPTA, reauthorized in June 2003


Definition of collaboration1

Definition of Collaboration

It is a mutually beneficial relationship between two or more parties to achieve common goals.

The relationship includes a commitment to mutual relationship goals; a jointly developed structure and shared responsibility; mutual authority and accountability for success; and sharing of resources and rewards.

(Collaboration: What Makes it Work, 2nd ed. 2001, p.4)


Collaboration basics

Collaboration Basics

The beginning of “togetherness”

  • Build and maintain trust so collaborative partners are able to share information, perceptions and feedback and work as a cohesive team.

  • Find common ground and commit to shared vision

  • Agree on core values to guide collaborative work

  • Enlist support and involvement of key partners including community members and service participants

  • Understand how each service system works and roles/responsibilities of your partners

  • Develop a common language


Collaboration basics1

Collaboration Basics

The beginning of “togetherness”

  • Respect the knowledge and experience each person brings

  • Honor all voices and address the issues they raise

  • Assume best intentions of all partners

  • Agree to recognize strengths, accept limitations and address needs

  • Agree to share decision making, risk taking and accountability

  • Establish method and entity to formalize ongoing collaboration


Collaboration basics2

Collaboration Basics

The business of “togetherness”

Developing the work plan

  • Leadership – selecting a valued champion – convener, catalyst, facilitator and shepherd

  • Roles and Responsibilities – Delineating and Codifying through Memoranda of Agreements or Understanding (MOA/MOU) and Protocols

  • Policy changes – legislative, regulatory, procedural

  • Resources needs - $, staff, training, admin costs, etc.


Collaboration basics3

Collaboration Basics

The business of “togetherness”

Developing the work plan (cont.)

  • Model development and strategies for implementation

  • Action steps, timelines and measurable goals

  • Decision making, problem solving and conflict resolution

  • Information sharing and confidentiality


Collaboration basics4

Collaboration Basics

The business of “togetherness”

Developing the work plan (cont.)

  • Track, document and evaluate results

  • Make mid-course corrections as warranted

  • Nurture commitment and ability of all to carry out the work

  • Build capacity while implementing (if possible)

  • Celebrate each and every success


Collaboration basics5

Collaboration Basics

The challenges of “togetherness”

  • Reforms are inherently very difficult

  • Takes time –

    • to develop relationships and trust

    • to design, implement, refine and “stick”

  • Turf issues are continuously revisited

  • Results determine viability

  • Sustainability is contingent on $ and leadership

  • Change in political “winds” is always disruptive


Lessons learned for what works

Lessons Learned for What Works

  • Relationships and trust are key to making it work

    • This is what gets you through the rough spots and the tough conversations

    • Facilitator or neutral person can help with this

  • Leadership

    • At all levels

  • Shared vision

    • To get at interpersonal and turf issues


Lessons learned for what works1

Lessons Learned for What Works

  • Be result focused

    • Make sure it is win-win for everyone

  • Role of family

    • Help maintain the focus and will become strong advocates for what is created

  • Training

    • Needs to be ongoing

  • Funding

    • Not just about the money

    • Many partners have resources that could be helpful as well as many great ideas and energy


Handout

Handout

Cooperation, Coordination, Collaboration


Environment

ENVIRONMENT

  • A. History of collaboration or cooperation in the community

  • B.Collaborative group seen as a legitimate leader in the community

  • C.Favorable political and social climate.


Membership characteristics

MEMBERSHIP CHARACTERISTICS

  • A. Mutual respect, understanding and trust

  • B. Appropriate cross section of members

  • C.Members see collaboration as in their self-interest

  • D. Ability to compromise


Process and structure

PROCESS AND STRUCTURE

  • A. Members share a stake in both process and outcome

  • B. Multiple layers of participation

  • C. Flexibility

  • D. Development of clear roles and policy guidelines

  • E. Adaptability

  • F. Appropriate pace of development


Communication

COMMUNICATION

  • A. Open and frequent communication

  • B. Established informal relationships and communication links


Purpose1

PURPOSE

  • A. Concrete, attainable goals and objectives

  • B. Shared vision

  • C. Unique purpose


Resources

RESOURCES

  • A. Sufficient funds, staff, materials and time.

  • B. Skilled leadership


Instructions

Instructions

  • Read each item

  • Circle the number that indicates how much you agree or disagree with each item

  • Do not skip any items (if you do not know, select 3)

  • Do not pick between numbers, pick the lower of the two if you cannot decide.

  • Complete individually, then compile your state’s scores for each factor.


Scoring your group

Scoring your group

  • Add together all the ratings for the items related to each factor

  • Divide by the total number of ratings for those items.

  • This will yield an average score for each factor.

  • You should end up with 20 numbers ranging on a scale from 1 to 5.


Interpreting your scores

Interpreting your scores

  • Scores of 4.0 or higher show a strength and don’t need special attention

  • Scores from 3.0 to 3.9 are borderline and should be discussed by the group to see if they deserve attention

  • Scores of 2.9 or lower reveal a concern and should be addressed.


Contact information

Contact Information:

  • Julie Collins, FRIENDS NRC for CBCAP, 703-412-2411, [email protected]

  • Alicia Luckie, FRIENDS T/TA Coordinator, 334-567-3291, [email protected]

  • Theresa Costello, Director NRCCPS, 505-345, 2444, [email protected]

  • www.friendsnrc.org

  • www.nrccps.org


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