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Chapter 9. Project Management . Outline. Intro What is Project Management? Project Manager Project Failures & Successes Managing Projects PMBOK SDLC Core Process 1 – Project Initiation Core Process 2 - Planning. Project Management.

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Chapter 9

Chapter 9

Project Management


Outline

Outline

  • Intro

    • What is Project Management?

    • Project Manager

    • Project Failures & Successes

  • Managing Projects

    • PMBOK

    • SDLC

      • Core Process 1 – Project Initiation

      • Core Process 2 - Planning


Project management

Project Management

Organizing and directing other people to achieve a planned result within a predetermined schedule & budget

  • IS Development Projects

    • Response to an opportunity

    • Resolve a problem

    • Response to an external directive


Project manager

Project Manager

  • A systems analyst with a diverse set of skills

    • management

    • leadership

    • technical

    • conflict management

    • customer relationship

  • Responsibilities

    • Internal

      • Schedule, recruit & train

      • Assign work, Manage risk

      • Monitor & control project deliverables

    • External

      • Communicate with Client, Oversight Committee , Users

      • Report status & progress

      • Identify resource needs & obtaining resources


Project success vs failures

Project Success vs. Failures

  • Only 32% IT Projects are completely successful (Standish Group CHAOS Report- 2009)

    • Reasons for failure

      • Inadequate executive support for the project

      • Inexperienced project managers

      • Undefined project management practices

      • Poor IT management & IT procedures

      • Unclear business needs and project objectives

      • Inadequate user involvement

        Project management knowledge & skills are valued & needed to improve this record.


Sdlc phase project initiation

SDLC Phase: Project Initiation

Core Process 1: Identify problem/need & obtain approval


Sdlc phase project initiation1

SDLC Phase: Project Initiation

  • Identify the Problem

    • System Vision Document

      • Problem Description

      • System Capabilities

      • Business Benefits


Sdlc phase project initiation2

SDLC Phase: Project Initiation

  • Quantify approval factors

    • Estimate Time to Completion

    • Estimate Cost

      • One time vs. Recurring Costs

      • Tangible vs. Intangible Costs

    • Anticipated Benefits


Sdlc phase project initiation3

SDLC Phase: Project Initiation

  • Perform Risk & Feasibility Study

    • Risk Management Plan

      • Risk, Probability, Impact, and Plan

    • Feasibility Study

      • Economic

      • Operational

      • Organizational/Political

      • Technological

      • Resource

      • Schedule

  • Review w/Client & Obtain Approval

    • Executive committee

    • Organization made aware of the project & its importance


Sdlc phase planning

SDLC Phase: Planning

Core Process 2: Plan and Monitor the Project


Sdlc phase planning1

SDLC Phase: Planning

  • Establish the project environment

    • Communication - internal and external; 3Ws+H

    • Work environment – HW, SW, workspace, staff

    • Processes & procedures followed

      • Reporting, Documentation

      • Programming approach, testing, Deliverables

      • Code and version control

  • Schedule the work

    • Overall Iteration Schedule

    • Detailed Work Schedules

      • List tasks to be completed  WBS

      • Estimate effort and identify dependencies

      • Create a Schedule Gantt Chart

        • Dependencies, Time estimates, Critical Path


Work breakdown structure wbs

Work Breakdown Structure (WBS)

  • A hierarchical list of activities of a project

    • Used to create the work schedule

    • Not an exhaustive to-do list

      • Specifies "what" not "how"


Wbs in ms project

WBS (in MS Project)

  • Summary Tasks

  • Details Tasks

    • Produce a measureable deliverable

    • Fit "80-hour" rule

      • no activity > 80 hrs. (2 wks)

    • Assigned to only 1 person

      • accountability

      • adequate tracking


Gantt chart

Gantt Chart

It shows:

  • Start & end dates

  • Duration

  • Predecessors

    • sequence

  • Resources assignments

  • Critical path

  • Slack


Sdlc phase planning2

SDLC Phase: Planning

  • Staff and Allocate Resources

    • Resource plan

    • Technical & user staff

    • Form smaller work groups

    • Training, team-building exercises

  • Evaluate Work Processes

    • Communication, relationships

    • Deadlines

    • Issues, bottlenecks, or problems

    • Lessons learned

  • Monitor progress & make corrections

    • Issues Tracking Log


  • Issues tracking log

    Issues-Tracking Log


    Project management body of knowledge

    Project Management Body of Knowledge


    Project management body of knowledge1

    Project Management Body of Knowledge


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