Associate time scanning and weekly signature
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Associate Time Scanning and Weekly Signature. Presented By: Kym Dove. Agenda. Overview Handheld Menu Options Associate Time Scanning ( Time Entry and Load Entry) Weekly Signatures (Time Entry and Load Entry) PRP Desktop Employee Form

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Associate Time Scanning and Weekly Signature

Presented By: Kym Dove


Agenda

  • Overview

  • Handheld Menu Options

  • Associate Time Scanning ( Time Entry and Load Entry)

  • Weekly Signatures (Time Entry and Load Entry)

  • PRP Desktop

    • Employee Form

    • Resolve Disputes and Unable to sign Weekly Signature

    • Employee Reports

    • Settings Form

  • Time Listing

  • Printing Badges

    • Handheld

    • Desktop

  • Questions


Overview

  • Beta Site Testing Results

  • Weekly Signature and Time Scanning Release Date on 3/26/13

    • Tuesday, March 26, 2013 – Begin obtaining signature we 3/23/13

    • Week ending Saturday, March 30, 2013 – Must obtain all associates signatures

    • Sunday, April 7, 2013 – Must start using associate badge scan

  • Badges and Labels

    • Delivered by Friday, April 05, 2013

      Manual tracking of daily and weekly time

    • Sites must continue to capture associates Daily Time and Weekly Time manually up to an including Saturday, April 6, 2013


  • PRP Handheld Menu Options

    • Select Time Entry

    • Select Action

    Time Scan to Scan Employee Badges and Clock in System

    Weekly Sig - View and Sign Associate Signatures

    Time Listing – Displays a list of clock times per associate

    Barcode Labels – Print Associates labels (Supervisor and above)


    How to scan associate with scanner

    • From Time Entry

    • Select Action

    • Time Scan

    • Press yellow button in the middle of handheld

    • Pointing toward associate badge

    • Associate is scanned


    View of Scanned associate


    View of employee Time Listing


    How to capture weekly signature

    • Select Action

    • Scroll to Weekly Sig or Press the letter W key

    • Press Yellow Button to scan badge


    Associate View and weekly signature


    Associate View and weekly signature

    • Click on the Sign Button

    • Obtain Associate Signature

    • Click on the Save


    Prp desktop| employee form


    How to Resolve Weekly time Disputes

    • In the Dispute Area


    How to Resolve Weekly time Disputes

    • Select Resolve Dispute


    Resolve time Disputes Form

    • Enter the time corrections

    • Enter Resolution Comments

    • Select OK

    • The file is sent to Corporate Office (Must be connected to Internet)


    Resolve time Disputes Form

    • Sync Handheld with data corrections

    • Obtain Associate Signature

    • Sync handheld and associate will move to the Weekly Signature Box


    What happens when an associate is not available to sign weekly

    • Weekly Signature

    • Select Associate

    • Select Unable to Sign Reason


    What happens when an associate is not available to sign weekly

    • Select a Reason

    • Enter comments of required

    • Select OK


    What happens when an associate is not available to sign weekly

    • Associate moves to Weekly signature box


    Prp desktop | employee weekly signature report

    • Employee Weekly Signature Report


    Prp desktop | employee weekly signature report

    • Employee Weekly Signature Report


    Employee signature

    • Employee Weekly Signature Report


    Employee unable to sign

    • Employee Weekly Signature Report


    Local weekly Signature Report

    • Local Weekly Signature Report


    Time Listings

    • Time Entry

    • Select Action

    • Time Listing


    View associate Time Listings

    • Record Count

    • Associate Clock Times


    Printing associate bar labels

    • Time Entry

    • Select Action

    • Barcode Labels


    Printing associate bar labels

    • Time Entry

    • Select Action

    • Barcode Labels


    PRP Desktop Printing associate bar labels

    • Settings | Dept | Sub Dept

    • Employees

    • Generate Badges


    Prp desktop | settings form

    • Unable to sign reason

    • Unresolvable Reasons

    • Historical Time


    RECAP

    • Weekly Signature and Time Scanning Release Date on 3/26/13

      • Tuesday, March 26, 2013 – Begin obtaining signature we 3/23/13

      • Week ending Saturday, March 30, 2013 – Must obtain all associates signatures

      • Sunday, April 7, 2013 – Must start using associate badge scan

  • Badges and Labels

    • Delivered by Friday, April 05, 2013

      Manual tracking of daily and weekly time

    • Sites must continue to capture associates Daily Time and Weekly Time manually up to an including Saturday, April 6, 2013


    • Questions?

    • IT Help Desk

    [email protected]

    • 678-681-6218*

    • 888-232-3488*

    • Technical Support

    7 days / week† 24 hours / day†

    * Please send an email to [email protected] if you do not have an emergency situation, we will get to your issue the next business day.

    † Please allow for a 2hr call back window when calling outside of help desk hours. Capstone help desk hours are M – F, 7 am – 6 pm EST. Please limit after hour calls to emergency or system down issues. When leaving a message please ensure to leave your site code, name, and return phone number.


    • Help Desk Chat is now available

    • On the Intranet

    • Click on Questions?


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