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LESS PAPER FOR LAWYERS!

LESS PAPER FOR LAWYERS!. By Hal Davis. Hal Davis. Attorney at Law Consultant Document Imaging Records Management Litigation Support Computer Network Administrator Legal Secretary / Paralegal. Paper or Plastic? . Paper or Plastic? . Paper or Plastic?. 19 7.5 3 20 120 220 15 50.

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LESS PAPER FOR LAWYERS!

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  1. LESS PAPER FOR LAWYERS! By Hal Davis

  2. Hal Davis • Attorney at Law • Consultant • Document Imaging • Records Management • Litigation Support • Computer Network Administrator • Legal Secretary / Paralegal (c) 2003 Halston T. Davis

  3. Paper or Plastic? (c) 2003 Halston T. Davis

  4. Paper or Plastic? (c) 2003 Halston T. Davis

  5. Paper or Plastic? (c) 2003 Halston T. Davis

  6. 19 7.5 3 20 120 220 15 50 Times average document is copied Percent of all documents lost Percent of non-lost documents misfiled Dollars to file a document (labor) Dollars to find a misfiled document Dollars to recreate a lost document Percent of time executives read Percent of time they search Problems with Paper* * (Source: Coopers & Lybrand, AIIM, Imaging Magazine, PC Magazine) (c) 2003 Halston T. Davis

  7. LESS PAPER! Solution? (c) 2003 Halston T. Davis

  8. One Lawyer’s View “I am convinced that the single most profitable technology we have implemented is the use of scanning / imaging technology, coupled with document management software, to create a paperless office environment.” (c) 2003 Halston T. Davis

  9. One Lawyer’s View “Other than junk mail, we scan . . . everything that comes in for every file. It is easy to do and has made a tremendous boost in our productivity.” (c) 2003 Halston T. Davis

  10. One Lawyer’s View “What I cannot understand is why so many people look at me incredulously when I tell them this, dismiss the idea as nonsense, and continue to practice the same way they have for the last umpteen years.” Bruce A. Olson, Principal Olson Law Group, LLC; ONLAW Trial Technologies, LLC Minneapolis, MN (c) 2003 Halston T. Davis

  11. Why Use Less Paper? • Boost Productivity • Save Money • Other Benefits (c) 2003 Halston T. Davis

  12. Boost Productivity • File document images instead of paper • Find anything--fast! • Save space • Share documents • Produce quality work • Improve flexibility (c) 2003 Halston T. Davis

  13. Save Money • Reduce labor costs • Reduce space costs • Reduce equipment costs • Reduce distribution costs • Reduce paper costs (c) 2003 Halston T. Davis

  14. Other Benefits • Happy clients • Happy lawyers and staff • Generate revenue • Get a life (c) 2003 Halston T. Davis

  15. Less Paper is Easy • Capture • Index • File • Retrieve • Secure (c) 2003 Halston T. Davis

  16. Capture • Scan images • Print images • Capture electronic files (c) 2003 Halston T. Davis

  17. Index • No index • Key word index • OCR and full-text searching (c) 2003 Halston T. Davis

  18. File • Scanned images • Printed images • Captured electronic files (c) 2003 Halston T. Davis

  19. Retrieve • Drill down • Key word index • OCR and full-text searching (c) 2003 Halston T. Davis

  20. Secure • Computer network security • Document management system security • Document security • Business continuity (disaster recovery) (c) 2003 Halston T. Davis

  21. The World Trade Center (c) 2003 Halston T. Davis

  22. What About Existing Paper Files • Called the backfile • Three options . . . 1. Ignore the backfile 2. Scan the whole backfile 3. Scan only backfile documents retrieved • Costs and benefits are inversely related (c) 2003 Halston T. Davis

  23. Who Does the Work? • Three options . . . 1. Do it yourself 2. Hire it done (outsourcing) 3. Combination (c) 2003 Halston T. Davis

  24. Outsourcing to ASPs • Specialists, professionals … like you! • Safeguards • Reputable ASP • Service agreement • Non-proprietary industry standards • Portability (c) 2003 Halston T. Davis

  25. Services Available Electronic Document Management System • On the Web • Requires scanner and capture software • Requires internet connection and a web browser • Monthly subscription based on users/storage • On Your Network • Requires scanner and capture software • May require additional computer hardware • Requires software purchase (c) 2003 Halston T. Davis

  26. Services Available (continued) • Installation • User Training • Technical Support • Consulting • Backfile conversion • Sophisticated document capture • Litigation support (c) 2003 Halston T. Davis

  27. Contact Hal Halston T. Davis ATTORNEY AT LAW 801.746.0290 HalstonDavis@bbscmail.com (c) 2003 Halston T. Davis

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