wave 2 training liaison kickoff
Download
Skip this Video
Download Presentation
Wave 2 Training Liaison Kickoff

Loading in 2 Seconds...

play fullscreen
1 / 34

Wave 2 Training Liaison Kickoff - PowerPoint PPT Presentation


  • 157 Views
  • Uploaded on

Wave 2 Training Liaison Kickoff. September 17, 2014. Agenda. Project Overview Wave 2 End-User Training Overview Development and Deployment Methodology Learning Tools Primary Duties of Training Liaisons Role Description Upcoming Master Department Workplan Tasks Training Task Support

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about ' Wave 2 Training Liaison Kickoff' - carol-gill


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
agenda
Agenda
  • Project Overview
  • Wave 2 End-User Training Overview
    • Development and Deployment Methodology
    • Learning Tools
  • Primary Duties of Training Liaisons
    • Role Description
    • Upcoming Master Department Workplan Tasks
    • Training Task Support
  • Next Steps

FI$Cal: Transparency. Accuracy. Integrity.

fi cal project timeline
FI$Cal Project Timeline

FI$Cal: Transparency. Accuracy. Integrity.

wave 2 scope
Wave 2 Scope
  • Procurement
    • Sourcing, bidder registration, intent to award communication, contracts, interagency agreements, real property acquisitions
    • Replacement of BidSync functions
    • Public Access to CSCR, SCPRS, SB/DVBE, LPA contracts, and Progress Payments
    • Vendor certification and self-service invoicing
    • Statewide Vendor Management file for procurement
    • Delegated Authority, G$mart, and CMAS functions
    • Bid Protests

FI$Cal: Transparency. Accuracy. Integrity.

wave 2 scope1
Wave 2 Scope
  • Accounting
    • Projects/Grants Accounting – Creation of pre-award Grants, Federal funds administration and integration of federal contract billing, Primavera project management
    • Asset Accounting – Hand-held scanning capability
    • Billing – DGS billing

FI$Cal: Transparency. Accuracy. Integrity.

department implementation team structure
Department Implementation Team Structure

Department Sponsors

Department Project Manager

FI$Cal Readiness Coordinator

Department Liaison

Change Champion

Training Liaison

Business Liaison

Technical Liaison

SMEs

as needed

SMEs

as needed

SMEs

as needed

SMEs

as needed

FI$Cal: Transparency. Accuracy. Integrity.

training liaison role duties
Training Liaison Role & Duties
  • Member of the Department Implementation Team (DIT)
  • Training Liaison Duties include:
    • Serving as the primary contact for FI$Cal end-user training
      • Training Liaison Kickoff
      • Department Touchpoints
    • Coordinate the completion of Master Department Workplan (MDW) tasks which support training delivery
      • Approximately 20 tasks until go live, such as managing training participation
    • Provide administrative and logistical support for training activities
      • Assist in testing and reserving training rooms
    • Communicate to the FI$Cal Project your department’s training needs
      • Any special accommodations

FI$Cal: Transparency. Accuracy. Integrity.

four parts of training deployment
Four Parts of Training Deployment

Training Analysis points FI$Cal in the right direction. The gathered information provides preliminary data to commence planning activities.

Training Planning shows FI$Cal the right destination. The gathered information will lay the foundation by defining clear executable steps.

Training Preparation builds FI$Cal the right vehicle.

The effort by departments will refine courses and equip trainers with the tools to be successful.

Training Delivery brings FI$Cal to the end goal.

The training will enable users to perform in a new statewide financial information system.

FI$Cal: Transparency. Accuracy. Integrity.

wave 2 training timeline
Wave 2 Training Timeline

FI$Cal: Transparency. Accuracy. Integrity.

training timeline analysis
Training Timeline: Analysis

FI$Cal: Transparency. Accuracy. Integrity.

training timeline planning
Training Timeline: Planning

FI$Cal: Transparency. Accuracy. Integrity.

training timeline preparation
Training Timeline: Preparation

FI$Cal: Transparency. Accuracy. Integrity.

training timeline delivery
Training Timeline: Delivery

FI$Cal: Transparency. Accuracy. Integrity.

training mdw task overview
Training MDW Task Overview
  • The FI$Cal Project will release a series of training tasks that will help prepare your department and FI$Cal for FI$Cal end-user training
    • These tasks document the key activities necessary to prepare departments for end-user training
  • The new tasks supplement the pre-existing training tasks that already appear on your MDW
    • The next few slides will review these tasks and provide a completion timeline
  • Training Liaisons will ultimately be responsible for the completion of Training MDW tasks

FI$Cal: Transparency. Accuracy. Integrity.

training timeline analysis1
Training Timeline: Analysis

FI$Cal: Transparency. Accuracy. Integrity.

trng202 training needs assessment
TRNG202:Training Needs Assessment
  • Questions sent to the Training Liaison and Department Liaison to gather preliminary information
  • Gained insight into:
    • End-user Population
    • Training Room Availability
    • Accessibility Needs
    • Training Delivery Preferences

FI$Cal: Transparency. Accuracy. Integrity.

trng202 end user counts
TRNG202: End-User Counts
  • 4,565 end-users estimated to participate in training
  • 5,150 total estimated end-users including other sources

Sacramento

Southern California

Bay Area

Central California

Other Areas

4724

248

122

18

17

FI$Cal: Transparency. Accuracy. Integrity.

trng202 preferred training methods
TRNG202: Preferred Training Methods
  • Note: Job Aids or Cheat Sheets and Step-by-Step Help Procedures had zero participants select “Not Preferred” and one “Somewhat Not Preferred”

FI$Cal: Transparency. Accuracy. Integrity.

lessons learned wave 1 and needs assessment
Lessons Learned: Wave 1 and Needs Assessment
  • Step-by-Step Approach
    • A step-by-step approach to all courses
    • Virtual instructor-led training (VILT) least preferred
  • Early Engagement
    • Activate Training Liaisons in September
    • Information on departments to influence all training phases
  • Increased Communication
    • Clearer communication on milestones, schedules, timelines
    • More frequent communication
  • Course Improvements
    • More web-based training (WBT) courses
    • Reassess course durations based on complexity and user feedback
  • End-User Roles
    • Mapping end-user roles directly to courses

FI$Cal: Transparency. Accuracy. Integrity.

training timeline planning1
Training Timeline: Planning

FI$Cal: Transparency. Accuracy. Integrity.

trng225 submit department end user counts for end user training
TRNG225: Submit Department End-User Counts for End-User Training
  • All Wave 1 and Wave 2 Departments will provide estimated end-user count information, based on:
    • Number of end-users
    • Location of end-users
    • Business Process Tasks
  • This will allow FI$Cal to determine the number of courses and training rooms for end-user training
  • Submit the completed TRNG225 Response Template by Friday October 31, 2014

FI$Cal: Transparency. Accuracy. Integrity.

trng226 provide training room location information
TRNG226: Provide Training Room Location Information
  • All Wave 1 and Wave 2 Departments were asked about their ability to provide training rooms. Departments will make final decision based on:
    • Ability to train users on-site
    • Training Rooms meeting FI$Cal software requirements
  • This will allow FI$Cal to determine the number of courses and training rooms for end-user training
  • Submit the completed TRNG226 Response Template by Friday October 31, 2014

FI$Cal: Transparency. Accuracy. Integrity.

trng206 submit preferred department training approach
TRNG206: Submit Preferred Department Training Approach
  • All Wave 1 and Wave 2 Departments will work with FI$Cal to plan the appropriate approach for training their end-users including the determination of:
    • Participation in Training Pilot
    • Participation in Train the Trainer (TTT)
    • Approach to training super-users
    • Training of department end-users based on size of department
    • Distance Learning
  • Submit the completed TRNG206 Response Template by Friday December 5, 2014

FI$Cal: Transparency. Accuracy. Integrity.

trng227 attend training deployment walkthrough
TRNG227: Attend Training Deployment Walkthrough
  • Training Liaisons will return to FI$Cal in December to receive a walkthrough of FI$Cal Training Deployment, including:
    • Training Delivery Format
    • Training Delivery Hubs and Locations
    • Train the Trainer Overview
    • End-User Registration Process
    • Availability of Introductory Training Classes
  • Training Deployment Walkthrough will occur in December 2014

FI$Cal: Transparency. Accuracy. Integrity.

future activities preparation
Future Activities: Preparation
  • Dates: January-April 2015
  • Key Activities:
    • Training Deployment Guide
    • Training Pilot
    • Train the Trainer Program
  • Training Liaison Primary Responsibility:Communication and Task Completion

FI$Cal: Transparency. Accuracy. Integrity.

future activities delivery
Future Activities: Delivery
  • Dates: April-August 2015
  • Key Activities:
    • Core Delivery of End-User Training
    • Training Support Labs
    • Secondary Delivery of End-User Training
  • Training Liaison Primary Responsibility:Manage Registration and Participation

FI$Cal: Transparency. Accuracy. Integrity.

step by step training liaison activities
Step-by-Step Training Liaison Activities
  • Training Liaison assists FI$Cal in four main areas:
    • Training Pilot
    • Train the Trainer
    • Training Rooms
    • End-User Training
  • FI$Cal and your department will alternate our contributions in these four areas
  • The Training Liaison is a coordinator of these activities, providing work to the appropriate expert, and returning the information to the Department Liaison/FI$Cal

FI$Cal: Transparency. Accuracy. Integrity.

steps to training pilot
Steps to Training Pilot

DEPARTMENTS

Submit

Preferred TrainingApproach

Attend

Training

Pilot

Estimate User Counts

FI$Cal

2

3

6

1

4

5

Determine

Course

Curriculum

Develop Pilot Courses

Enhance Courses with Feedback

FI$Cal: Transparency. Accuracy. Integrity.

steps to train the trainer ttt
Steps to Train the Trainer (TTT)

DEPARTMENTS

Identify Train the Trainer Participants

Submit

Preferred

TrainingApproach

Attend Train the Trainer Program

Provide User

Counts

7

FI$Cal

2

3

6

1

4

5

Determine

Trainer Need by Department

Determine Trainer Need by Course and Department

Develop Train the Trainer Program

FI$Cal: Transparency. Accuracy. Integrity.

steps to statewide training rooms
Steps to Statewide Training Rooms

DEPARTMENTS

Confirm Room Information and Availability

Reserve Training Rooms

Estimate Room Availability

FI$Cal

2

3

6

1

4

5

Determine

Training Room Needs

Test

Training Workstations

Provide Statewide Training

FI$Cal: Transparency. Accuracy. Integrity.

steps to end user training
Steps to End-User Training

DEPARTMENTS

Register and Attend End-User Training

Send First Role Mapping Submission

Provide User Counts by

Job Function

Estimate

User

Counts

Manage Training Participation

9

8

7

FI$Cal

2

3

6

1

5

4

Determine

Course Curriculum

Design Course Schedule by Location

Finalize Course Schedule

Conduct

End-User Training

FI$Cal: Transparency. Accuracy. Integrity.

wave 1 training liaison experience
Wave 1 Training Liaison Experience
  • Wave 1 Experience
  • Questions and Discussion

FI$Cal: Transparency. Accuracy. Integrity.

next steps
Next Steps
  • Due on October 31, 2014:
    • TRNG225: Submit Department End-User Counts for End-User Training
    • TRNG226: Provide Training Room Location Information
  • Due on December 5, 2014:
    • TRNG206: Submit Preferred Department Training Approach
  • Attend Training Deployment Walkthrough
    • December 2014

FI$Cal: Transparency. Accuracy. Integrity.

questions
Questions

FI$Cal Project Information:

http://www.fiscal.ca.gov/

or e-mail the FI$Cal Project Team at:

fiscal.cmo@fiscal.ca.gov

FI$Cal: Transparency. Accuracy. Integrity

ad