Tackling the Paper Mountain

1. Tackling the Paper Mountain Ian Oliver Paul Proctor New Zealand

2. Southeast Asia’s biggest SharePoint event! • Singapore January 16-17, MAXatria @Singapore Expo • Launch event featuring SharePoint 2013, Office 2013, Lync 2013 and O365 • Special Half day C3 Keynotes session • Largest exhibition of products and services • International Speakers • Pre and Post Conference Workshops

3. Introductions… • Ian OliverPartner Director, Provoke Solutions • Paul Proctor Partner Manager, Image Point Solutions (iPSO)

4. Todays key message We are going to show how YOUcan quickly deliver real value to your business by using SharePoint and a combination of simple to use3rd party tools to get rid of the paper mountain!

5. Paper Mountain?

6. Paper Mountain = Problem Working with paper documents is slow, inaccurate and costly to your business

7. SharePoint based solution

9. SharePoint Conference Demo Scenarios 3 Demonstrations… HR: On-boarding Finance and Accounts: Invoices In the Field: Audit Forms

10. SharePoint Conference Demo Scenarios Demonstration 1 Finance and Accounts: Invoices

11. Finance and Accounts: Invoices 4 5 2 3 1 Extract data from scanned copy of invoice. Create an item in the Invoices list; link it to the PO from the Purchase Orders list. Check whether the invoice total matches the PO total. If the totals match, set the status to Checked, assign a task to Finance for payment of the invoice. Set the status to Paid. If the totals do not match, create a task for Finance to investigate discrepancy. Go back to step 3 after adjustment. Finance and Accounts: Invoices

12. SharePoint Conference Demo Scenarios Demonstration 2 In the Field: Audit Forms

13. SharePoint Conference Demo Scenarios 4 2 3 1 Extract data from audit form. Create an item in the Audit list. If all items passed, set the status to Passed. If any item failed, create a task for the Health and Safety team to address the failed items. In the Field: Audit Forms

14. SharePoint Conference Demo Scenarios Demonstration 3 HR: On-boarding

15. SharePoint Conference Demo Scenarios 4 5 2 3 1 HR: On-boarding Extract data from scanned copy of signed contract. Save the contract and signature details in SharePoint. Create a task for HR to verify the extracted contract data. Update the Employees list with the Position and Start Date. Update new Employees section on the home page. Save the salary and benefits information in the Payroll list. Create an Active Directory account for the new employee.

16. Demo time

17. Real Life Example

18. Todays key message We are going to show how YOUcan quickly deliver real value to your business by using SharePoint and a combination of simple to use3rd party tools to get rid of the paper mountain!

19. Any Questions?

20. Thank You Ian Oliver Partner Director Provoke Solutions Ltd Ian.Oliver@Provokesolutions.comT: +64 4 916 5136   www.provokesolutions.com Level 11, 157 Lambton Quay, PO Box 23 243, Wellington, New Zealand Level 28, Rufino Pacific Tower, 6784 Ayala Avenue, Makati, Philippines 112 Robinson Road #05-01, Singapore, Singapore

21. Thank you to our sponsors