How to compare and monitor the progress of several parallel or related tasks

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# How to compare and monitor the progress of several parallel or related tasks - PowerPoint PPT Presentation

How to compare and monitor the progress of several parallel or related tasks. Usually a project consists of several tasks and the project will be considered &quot; finished &quot; only if all subordinate tasks are finished. What project managers want to see?. Initially:

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## PowerPoint Slideshow about ' How to compare and monitor the progress of several parallel or related tasks' - carlos-gates

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### How to compare andmonitor the progress of several parallel or related tasks

Usually a project consists of several tasks and the project will be considered "finished" only if all subordinate tasks are finished.

What project managers want to see?
• Initially:

• Before all tasks are done:

progress of each task, how many days remaining for each task, etc.

• After all tasks are done:

performance of all tasks (elapsed days, man-hours, punctuality, etc.)

A demo
• In the example below, suppose we have a project consists of 3 parallel tasks:
• We will have 3 tasks assigned to “adam”, “bob”, and “chuck” each (starting letters: “a”,”b”,”c”).
• The supervisor for all 3 tasks is “david”.
• More details are shown on the next page:
• The key to compare related tasks is to assign all concerned tasks with the same “tag” (just a single letter or number). In our example, we assign all 3 tasks with letter “a” as the tag.
• Tags are assigned (filled in) when creating a new task, see following form:
• Right after all 3 tasks are created and submitted, if we list all tasks with tag “a”:
Updating progress

After a task is submitted, its “undertaker” can update the “progress” of the task:

• Work progress: not yet started, doing, almost done, done, or no solution
• Current progress: % of task done
• Actual man-hour: (hours)
• Progress details: (text)
• Current estimated finish date

When an undertaker filled in the progress as “done”, the system will automatically send an email to the supervisor asking him to “close the case”.

The supervisor can just click on the link in the email and get to the see the task; and then click on the “close” the task link:

When displaying all tasks with same tag, it will show:

• The actual completion date: