Public Transit Division 2012 Federal Transit Administration State Management Review. FTA Review Overview. ODOT has a program review by FTA every three years. Both PTD and sub recipient organizations are visited during this review. This is an opportunity for us to learn and improve.
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Procurement and DBE*
1. Procurement and DBE – Insufficient oversight of procurement (one provider’s procurement files lacked required on-site documentation)
2. Asset Management – Insufficient oversight of Preventive Maintenance (one provider could not provide documentation that vehicles were maintained to manufacturer’s required service intervals)
3. Drug and Alcohol – Lack of evidence of adoption of required policies (no current signed policy on file for a contracted taxi company)
Update PTD’s procedures and State Management Plan with PTAC input
Provide information to subrecipients about review findings
Focus training in target areas at the fall conference and in next year’s training sessions
Complete guidance in the Transit Provider Handbook
Refine certification checklists to help subrecipients maintain all required documentation
Implement focus areas in the new PTD site monitoring program
Continue to spot check subrecipient records and provide technical assistance
Provide targeted technical assistance to subrecipients who are found to be out of compliance