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Graduate Assistantships . Special Topics. Agenda. The process Frequently encountered problems Late arrivals / late assistantship appointments Dates of Significance Traineeships that are fellowships. The Process. Department sends the appropriate sponsored assistantship letter

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Presentation Transcript
  • The process
  • Frequently encountered problems
  • Late arrivals / late assistantship appointments
  • Dates of Significance
  • Traineeships that are fellowships
the process
The Process
  • Department sends the appropriate sponsored assistantship letter
    • Delayed funding – student receives departmental letter, is paid from departmental funds until grant is available; revised letter & sponsored forms will be needed
    • Send sponsored tuition remission form to OSA & GradAwd
    • Revisions to original award must be approved by OSA and submitted on the tuition remission form
frequently encountered problems questions with assistantships
Frequently Encountered Problems/Questions with Assistantships
  • Departments forget to send recommendation form or signed acceptance to Graduate Awards
    • Sponsored forms must be sent to OSA andGradAwards
  • Credit hours are not distributed across semesters to match the students’ enrollment
    • Departmentally funded tuition: use Reconfigure form
    • Sponsor funded tuition: must get approval from
  • Department/college will pay for tuition credits (not cost share) – NO chart string needed!
late arrivals late appointments
Late Arrivals/Late Appointments
  • August 16th or January 1 are the standard start dates
  • Students are expected to be on campus by this date
    • Late arrivals up to the first pay can still have standard start date
    • New appointments after this date-adjust start date
    • Medical benefits begin on first day of employment (student must enroll) – enrollment offered AFTER IJAN is approved
    • As of Sept 1, no dental or vision benefits offered
    • Late spring appointments may cost students more for medical premium payments
late arrivals appointments con t
Late Arrivals/Appointments-con’t
  • Arrivals that will be exceptionally late:
    • May have to be hired as “hourly” student employee
    • May have to postpone the assistantship appointment until next semester – discussed on individual basis
  • Provide departmental polices with offer letter
    • Date of arrival on campus
    • Illness/absence from work
    • Vacation polices of department
    • End of semester work expectations
    • Winter break & return to campus for spring semester
important dates fall 2013
Important Dates – Fall 2013
  • Aug 16 Graduate aid starts transferring to Bursar accounts
  • Aug 26 First day of classes
  • Sept 16 Financial drop deadline (last date for full tuition refund
  • Sept 27 Budget Office financial deadline-college reporting (fall aid must be on GSA prior)
  • Sept 27 Fall bills issued for graduate students
  • Oct 25 Graduate bills due
important dates spring 2014
Important Dates – Spring 2014
  • Jan 1 Spring assistantship appointments begin
  • Jan 8 First pay (for weekly) – appointments made after this date should have an appropriate start date
  • Jan 13 First day of classes
  • Feb 3 Financial drop deadline (last date for full tuition refund
traineeships that are fellowships
Traineeships that are Fellowships
  • Some traineeshipsmay qualify as fellowships
    • Contact Graduate Awards to discuss
    • Send copies of stipend and tuition information sheets to Graduate Awards for review
    • Graduate Awards will consult with OSP and Graduate School to determine eligibility for SU medical benefits
    • Awards must be recorded on Graduate Award System in order to approve eligibility for SU medical benefits
      • Graduate Awards will notify HR of eligibility to participate in SU medical plan
traineeships that are fellowships con t
Traineeships that are Fellowships-con’t
  • Students with external awards that meet the following requirements may be eligible to enroll in SU medical plan
  • A fellowship is an award that provides:
    • A stipend (no work required) for a 9-12 month period
    • Value of the stipend is equal to or exceeds the minimum value of a University Fellowship ($13,835 in AY 2014)
    • Tuition credits are included with the award and/or provided by the college if student needs credits
  • Students must be matriculated & enrolled full-time to establish a formal University relationship