Focusing on Our Mission 2012 Grant Writing Workshop

1. Focusing on Our Mission2012 Grant Writing Workshop

2. Welcome! • Introductions • Agenda • Susan G. Komen for the Cure history • Komen Chicago History • 2011 Community Profile • 2011 Komen Chicago Community Grants • Review Process, Reporting Requirements, Key Dates • Next steps

3. “Housekeeping” • Ask questions!! • Open, honest, learning environment • Mutual respect • Everyone participates — no one dominates • Stay on schedule

4. Workshop Objectives • Summarize the mission and history of Susan G. Komen for the Cure • Provide information on all NEW grant funding programs • Educate on Komen Chicago funding priorities • Provide assistance and education on applying for a Komen Chicago Affiliate grant

5. Susan G. Komen for the Cure • A Sister’s Promise • Established in 1982 by Nancy Brinker to honor the memory of her sister, Susan G. Komen, who died of breast cancer at 36. • Our Mission • To save lives and end breast cancer forever by empowering people, ensuring quality care for all and energizing science to find the cures. • The method • Signature events • Community partners

6. Komen Affiliate Network

7. Fighting Every Day for Every Life

8. Komen Chicago

9. Komen Chicago Service Area • Service area includes • Cook County • DuPage County • Kane County • Lake County • McHenry County

10. Komen Chicago Affiliate 2011 • Awarded almost $1.5 million to 22 local breast health and/or breast cancer organizations • Contributed $500,000 to the Komen Global Research Grants Program

11. 2011 Community Profile

12. What is it? • Comprehensive community needs assessment • Completed every 2 years • Snapshot of Chicagoland breast health/cancer disparities • Assesses demographics, breast health statistics, breast health services in our service area, and community beliefs about breast health • Ensures Affiliates are focusing efforts toward addressing specific, unmet breast health and breast cancer needs • For questions regarding the Community Profile contact Elvisa Pandzic at epandzic@komenchicago.org

13. Community Profile Findings & Recommendations • Service area is suffering acutely from impact of breast cancer • Target Areas: • Cook & DuPage Counties • Target Populations: • African American Women • Hispanic Women

14. The Breast Cancer Continuum of Care

15. 2012 Komen Chicago Community Grants

16. NEW! Funding Options

17. Request for Application (RFA) • Applications due • 11/18/2011 at 12 p.m. for 1Yr & 2 Yr Community Grants • 12/09/2011 at 12 p.m. for 1 Yr TA/CB Grants • Funding announcements will be made no later than March 31, 2012 • Follow ALL Guidelines and Instructions • Utilize the Forms Provided • Frequently Asked Questions- Community Grant Guide

18. 2012 Outcomes Sought: Community Grants • Programs/projects addressing breast health disparities identified in the Community Profile • Projects must ensure seamless access and transition through the Breast Cancer Continuum of Care for underserved populations experiencing disparities in breast cancer incidence and mortality. • Projects must produce education/outreach activities that result in action-oriented behavior as shown in the Continuum of Care. • Special consideration areas: Cook and DuPage Counties • Special consideration populations: African-American and Hispanic

19. 2012 Outcomes Sought: TA/CB Grant • In response to Community Profile findings and community requests for financial support for various technical assistance and capacity building activities, the Chicagoland Area Affiliate of Susan G. Komen for the Cure® has developed the Technical Assistance & Capacity Building Grant Program to assist breast health and breast cancer organizations and programs in increasing their efficiency and effectiveness.

20. TA/CB Grant • Technical Assistance is defined as: focusing on addressing internal operational or management challenges with a focus on problem-solving or increasing efficiency and effectiveness; often includes bringing in outside expertise that does not currently exist within an organization. • Capacity Building is defined as: enhancing an organization’s ability to provide services by redesigning processes, implementing new practices or developing collaborations and partnerships; may include both technical assistance and capacity building.

21. TA/CB Grant: What You Need To Know • MUST be used for breast health and/or breast cancer programs that target the medically underserved. • MAY NOT be used as a supplement for current Affiliate grantees that may “run out of” funds in their current grant cycle. • MAY NOT be used for direct service, e.g. Navigation, Screening/Diagnostics, Treatment, and/or Treatment Support. • Funds may not be requested or used to provide payment to a technical assistance provider whose affiliation with your organization could be seen as a conflict of interest (i.e., board or staff member).

22. Writing a Grant — From Planning to Evaluation • Planning the Proposal • Writing the Abstract • Writing the Organization History • Project Description • Need for project • Writing goals and objectives • Activities planned • Timeline • Evaluation methods • Collaboration; Comparable Projects • Budget • Project Budget • Budget Justification • Additional Sources of Funding • Internal Control Measures

23. Helpful Hints • Read the RFA carefully — follow ALL directions! • Make sure to use the correct application! • Include ALL required forms! • Be innovative, passionate, realistic, specific! • Write clearly; use active rather than passive voice. • Avoid jargon or acronyms. • All headings are provided for you. • Check grammar, spelling and typos! • Ask someone else to review your proposal before submission!

24. Planning the Proposal • Do your homework! • Know Komen’s mission, history, past granting history, etc. • Before you begin . . . • Consider how your project “fits” with Komen’s mission and funding priorities • Obtain input from the personnel in your organization that will be responsible for implementing the project • Explore opportunities for collaboration with others in your community • If you are proposing a new program, ensure you are not duplicating existing programs

25. Writing the Abstract • First impressions are important! • Abstract is used in publications to describe your project • Abstract is the reviewer’s first impression of your proposal • Communicates the essence of your project • Should be succinct and interesting • Include a short description of your project, the service(s) you plan to provide, target population, numbers if applicable, geographic focus and any other relevant information • 1,200 characters (225 words) MAXIMUM

26. Organizational Capacity • Follow the Form Provided! • Provide a brief summary of the organization’s history, mission and goals of the organization. • Be sure to name your community partners, if applicable. • Clearly explain your ability to do program evaluation • Do not exceed the allotted 2 pages! • Not necessary to repeat this information in the Project Narrative

27. Project Narrative • Follow the Form Provided! • Stay under 6 pages! • Project Explanation- be clear and to the point • Clearly define the target population & explain the need and benefit of the program • Think: how does it address Komen’s objectives? What data supports your program? • How is your program evidence based and/or unique? • MUST define success- connect to Goals and Objectives. • HOW will you EVALUATE success?

28. Goals • Describe changes you are going to produce through your project • Increase access to breast cancer screenings for Chinese women living in AMCE County • Provide breast cancer diagnostic screening and treatment for indigent and/or uninsured women in XYZ County

29. Objectives • Should define the goals in measurable and specific terms. • Are • Tangible • Concrete • Measurable within the grant period • Achievable within the grant period • Should define project success • Are DIFFERENT from GOALS

30. Writing Objectives • Be specific, focus on target audience • Use a noun and action verbs • Be realistic • Basis for activities and evaluation • Provide screening mammograms to 100 uninsured, Chinese women living in ACME County using a mobile mammography van • Provide 275 diagnostic procedures including mammogram, ultrasound, biopsy, fine needle aspiration and surgical consultation to indigent and/or uninsured women living in XYZ County

31. Objectives vs Outcomes • For this purpose, Objective is defined as how the goal will be obtained for the project. • Facilitate access to screening mammograms to 100 medically underserved women. • For this purpose, Outcome is defined as the actual result of a project. • 125 medically underserved women received transportation vouchers to mammogram appointments.

32. Sample Goal with Objectives • Goal 1 • Increase access to screening services for women living in Kane County • Objective 1 • Facilitate access to screening mammograms by providing appointment assistance and transportation vouchers for 100 medically underserved rural women, ages 40 and older, in Kane County • Goal 2 • Ensure continuity of care for women in need of follow up services in Kane County • Objective 2 • Provide navigation assistance and transportation vouchers for women in need of follow up services in Kane County

33. Sample TA/CB Requests • Consulting services to assist with: program planning and development, evaluation, volunteer management, fund development, marketing and public relations, or strategic planning. • Assessing and improving the organization’s utilization of technological resources. • Evaluating current program outcomes. • Developing and implementing outcome measures. • Building collaborative relationships, partnerships, or strategic alliances. • Developing or enhancing current database systems/ client tracking methods. • Professional development and/or training

34. Activities Planned / Implementation Timetable • Describe what you will do to achieve objectives • “Community-based and faith-based organizations will be contacted to schedule screening dates” • “Schedule 1 mobile mammography screening date per month” • “Conduct a monthly breast cancer educational program taught by nurse and nutritionist”

35. Evaluation Methods & Techniques • Evaluation determines if program has been successful • Two types • Impact or Goal-Based evaluation: Compares program results against the objectives • Process evaluation: Geared to more fully understand how a program works – how does it produce the results it does; Identifies strengths and weaknesses of a program; Helps to improve delivery of services

36. Evaluation Methods & Techniques: TA/CB Grant • Impact • Feasibility • Capacity • Collaboration • Sustainability

37. Letters of Collaboration / Long-Term Funding • Description of other organizations participation in the project • Describe specifically what the organization will provide • Sustainability • Description of other funding available for the project and/or strategies for funding that would ensure continuation of project should Komen funds not be available

38. Comparable Projects • Briefly describe other comparable projects in the service area • Explain why your proposed project is not duplicating current services • Uniqueness of the project • Example – cultural issues or language • Need is greater than what current programs can meet

39. Budget Forms and Justification • Projects become reality because the central idea is sold, not because the proposal is cheap! • Be realistic! Ask for what you need to ensure the project is successful. • Note restrictions • Salaries must be for personnel related to this project and not the general work of the employee • Equipment costs may not exceed 30% of direct costs and should be exclusively used on this project

40. Budget Forms and Justification • Justify expenses — Do they follow with the narrative? • Provide clear and concise explanation of budget line-items • Include calculations • $100,000 salary x 20% = $20,000 • Fringe benefits - $20,000 x 25% = $5,000 • $50 for office supplies x 12 months = $600

41. Current Sources of Funding / Internal Controls • Current Sources of Funding • Use form provided to included other committed funding sources • Internal Control Measures • Describe how you ensure Komen funding will be spent as the grant describes • Vendor selections (bid process) • Segregation of duties over cash disbursement and payment processing • Use of accounting program to track expenses • Board of directors oversight

42. Prior Komen Funding Project Summary • Follow the Form Provided! • Do not include final report • Provide summary of most recent Komen grant • Brief description of project most recently funded by • Project accomplishments and challenges • Number of women served through the grant • Overall results of project • Complete form on all previous Komen funding

43. Grant Review Process • Overview of Review Process • Compliance review • Local peer review • Board Approval Process

44. DON’T Forget! • Required Documents: • Proof of tax-exempt status under Section 501(c) (3) of the Internal Revenue Code. • Complete and current Board of Directors list. • Copy of the most recent audited financial statement. • Final financial statement for the year just completed. • Budget details for the current operating fiscal year. • Project budget narrative/justification. • Certificate of insurance. • W-9 form. • At least 2 letters of support.

45. What Happens if You Become a Grantee? • The first step – CELEBRATE! • Execute the grant contract. • Once Komen Chicago receives the executed contract then the first half of your payment will be sent. • Attend Grant Awards Reception • Make sure you are collecting the data necessary for quarterly reports. • Make sure to turn reports in on time!

46. What Happens if You Become a Grantee? • Any changes to the grant need to have written approval from the Komen Chicago Affiliate. Change request forms are available on website under grantee resources. • Be prepared to host at least one site visit during the grant cycle. • Utilize the Komen Chicago Affiliate Mission Manager to help answer any questions or concerns related to the grant process.

47. Next Steps • Application Deadline • 1yr/2yr Community Grants: 11/18/2011 at 12p.m. • TA/CB Grant: 12/09/2011 at 12p.m. • Notification of Receipt • Review Process • Funding Announcements • March 2012