Town of McCordsville 2013 Annual Report

1. Submitted by Tonya Galbraith, Town Manager Feb. 11, 2014 Town of McCordsville2013 Annual Report

2. Accomplishments in 2013 - Administrative • Completed Stormwater Grant in collaboration with the Stormwater and Planning Departments. • Coordinated second annual Town Council Retreat. • Finalized the Imagine McCordsville project. • Facilitated consolidation of the Brookside Tax Increment Financing District. • Hired Mark Witsman as a fulltime employee. • Worked with staff on the Town Park Shelter project. • Worked on Wesleyan Foundation annexation. • Hired Ryan Crum as McCordsville’s first director of Planning & Building. • Coordinated with Joe Hornaday of the Fortville/McCordsville Reporter feature stories on Mark Witsman, Kathryn Joyner and Ryan Crum. • Met with area developers on the Opportunity Areas Study. • Worked with eGov Strategies on upgrades to the website. • Coordinated response to the original Fortville Annexation plan. • Implemented Pay for Performance. • Worked with an Eagle Scout on a project for the Town Hall Park (mulch path). • Coordinated with Outlook Christian Church on a project for the Town Hall Park (tree planting day).

3. Administrative Continued • Worked on South District Study as directed by the Council. Participated in several stakeholder group meetings as part of the Study. • Received funding for monument signage at 600W and 1000N. • Saw the old Town Hall come tumbling down. • Coordinated the Faces/Places Video. • Coordinated South District Fiscal Plan concepts. • Economic Development Plan re-write. • Moved Kathryn Joyner to Planning half-time. • Coordinated the Energy Focus Group with the Indiana Petroleum Council. • Met with Bay Creek HOA and Geist Harbours Property Owners Association to get support for Transportation Alternative Program projects. • Started work with Scarlet Lane Micro-Brewery and Daniels Vineyard on development plans. • Changed IT providers.

4. Administrative – Community and Public Relations • Spoke to the McCordsville United Methodist Men’s Group. • Spoke to the Fortville/McCordsville Chamber of Commerce. • Spoke to the McCordsville United Methodist Women’s Group. • Spoke to the Nine Star Connect Board of Directors. • Participated on panel presentations on the Opportunity Areas Study to the Indiana Planning Association and the Indiana Association of Cities and Towns. • Received coverage on McCordsville’s activities in the AtGeist Magazine and in the Indianapolis Star. • Coordinated community events including the 25th Anniversary Tree Give-Away, Easter Egg Hunt and Christmas Tree Lighting. • Invited to serve on the International City-County Management Association (ICMA) Conference Planning Committee. • Continued serving on the IACT Board of Directors, Legislative and Environment Committees. Continued serving on the Indianapolis Regional Transportation Council and the Hancock County Economic Development Council.

5. Other Administrative Accomplishments – Melissa Davidson, Administrative Assistant • Helped accept clothing for Dress for Success and dropped off the donations. • Helped coordinate and staff the Easter Egg Hunt. • Helped staff the Tree Trail Give-Away and made the flyers. • Helped find parcel data for the South District Annexation Study Areas. • Coordinated all Community Room reservations, took in deposits and kept track of door coding. • Helped coordinate delivery of Angel Connections food and toy donations. • Helped coordinate and staff the first ever Tree Lighting Event.  • Staffed all Public Works, Redevelopment Commission, Board of Zoning Appeals, Parks, Technical Advisory Committee, Architectural Review Committee and Plan Commission meetings. • Trained Kathryn on planning-related minutes and filing.  • Helped with planning the annual Holiday party. • Coordinated ordering of office supplies for departments.  • Helped in Utility department as needed.

6. Utility Department: Ann Welling, Delinquent Account Clerk Kathryn Joyner, Active Account Clerk Connie Malcomb, Posting Account Clerk • Researched and purchased a new copier for billing purposes. • Researched and implemented a more efficient way of receiving online bill payments through customer’s banks. • Researched, created, and started the use of the new customer form and fee. • Created a spreadsheet for all billed accounts to assist in budgeting. • Installed check scanner for posting of check payments electronically to the bank. • Researched and presented to Public works a suggestion for new cash handling and disconnection of service policies and procedures. • Implemented use of duplicate receipts for all cash payments. • Implemented policy and procedures for disconnection of service. • Created S.O.P. (standard operating procedures) book. • Presented to Public Works a classification change from residential to commercial.

7. Utility Department Continued: • Collaborated with Mark on Storm-water ordinance update. • Assisted in the South District Annexation Study. • Reviewed GIS information and reported errors with addresses to Ryan. • Compared billed addresses within Cubic to recorded addresses within GIS to ensure correct amount of homes are accounted for in our billing system. • Helped train new part-time employee (Connie Malcomb). • Started procedure for maintaining daily posting journals electronically; • Receipted 2679 internet payments. • Increased Automatic Clearing House (ACH) payments by 151 accounts. We almost doubled our ACH Customers. • Processed 48 liens and 75 Lien releases. • Increased monthly billing by 26 accounts. • Billed 630 Storm-water bills.

8. Community Room Use The room was used 109 times!  Zumba/Exercise classes:  25 Birthday/Bridal/Baby:  17 HOA’s:  8 Girl Scouts:  57 Town Events:  3

9. Public Works Department • Ron Crider, Public Works Commissioner • Wastewater: • Steve Gipson, Wastewater Treatment Plant Superintendent • Joe Myer, Plant Operator • 115.7 million gallons of wastewater treated. • 2,946,012 gallons of sludge hauled. • We saved $432,758.27 on sludge disposal using the Geo-Tube system. • Our cost of disposal was .02 cents per gallon. • Steve Gipson trained the new plant operator, Joe Myer.

10. Public Works Continued: Transportation: Ron Crider, Street Commissioner Crack sealed Highland Springs and Gateway Crossing at a cost of $14,656. Paved drive connecting Town hall to WWTP for $31,702.25. Used 112 bags of asphalt patch at a cost of $1,400. Milled and resurfaced Cindy Drive at a cost of $42,837.62. Added 1 pick-up truck/plow to the fleet at a cost of $ 23,550. Restriped county roads at a cost of $6,584.00. Completed INDOT sign project. Repair patching on 800 North at a cost of $4,874.15.

11. Public Works Continued: Storm-water: Carl Marlett, MS4 Coordinator Completed Phase 2 of Cindy drive at a cost of $165,124. Completed McCord Street project at a cost of $131,204. Street sweeper logged 49 hours and collected 31.75 cubic yards of debris. Installed stream bank stabilization from WWTP to Town Hall. Purchased truck #11. Installed sub-surface drain in Bay Creek. Received audit from IDEM regarding Illicit Discharge Detection and Elimination (IDDE) resulting in all good remarks. Approved of 105 residential erosion control permits. Approved subdivision permits for Villages at Brookside sections 8A and 3B, Deer Crossing section 6, and Emerald Springs section 4A. Updated NOI and Part A for IDEM storm water permit. In process of updating floodplain ordinance.

12. Planning and Building Department Ryan Crum, Director • Served as Town’s Technical Representative on the MPO’s Indianapolis Regional Transportation Council. • Served on the MPO’s Complete Streets Committee. • Helped to coordinate the Town Park Volunteer Day. • Represented the Department at Town Council, Plan Commission, Architectural Review Committee, Board of Zoning Appeals, Redevelopment Commission, Parks Board, Technical Advisory Committee, and Public Works Committee meetings. • Applied for and received two Federal-aid Grants. • Coordinated the Completion of Phase I of the Town Hall Park: • - Removal of invasive species • - Installation of mulch path • - Planting of 29 native trees • - Construction of the Park shelter • - Installation of pervious pavers • - Restoration of the streambank • - Installation of pet waste stations • - Installation of park bench, tables, & bike rack • Completed the environmental phase of the Recreational Trails Grant Project. • Assisted with & provided support information for the completion of the South District Growth Opportunity Analysis. • Assisted with the research & compilation of Fiscal Plans for each of the various South District scenarios.

13. Planning Continued: • Processed & approved 108 single-family residential building permits • Processed & approved 28 fence permits • Processed & approved 38 residential ILP permits • Processed & approved 3 commercial ILP permits • Processed & approved 2 sign permits • Assigned addresses to all new subdivision sections & commercial properties • Drafted & presented an amendment to the Zoning Ordinance regarding fence encroachments into easements • Completed a house count for the entire Town, in order to ensure Clerk-Treasurer, Utility and Planning and Building Department records were consistent & accurate • Reviewed & processed 3 Development Plans resulting in 3 new subdivision sections, in addition to a Plat Modification, Plat Amendment, and a Final Plat • Reviewed & processed the Wesleyan Investment Foundation property’s rezone & annexation along with GRW. • Reviewed & presented the following private sector development petitions: • - 11 ARC petitions • - 1 BZA petition • - 7 PC petitions • - 4 TAC petitions

14. Planning Continued: • Introduced a Director’s Report to the Plan Commission, which is supplied monthly to the PC to keep them updated on project status. • Revised various Department forms & permits (this will continue into 2014) • Completed 8 credits of continuing education (must complete 32 every 2 years in order to maintain AICP) • Added Kathryn Joyner as part-time administrative assistant to the Department. She has has seen to: • - Digitized all of 2013 permit records. • - Archived older permits. • - Created a new filing system for building permits & inspection records • - Taken over inspection scheduling responsibilities. • - Drafted new inspection form.

15. Planning Continued – Building Inspection: Mike Cousins • Reviewed & approved building permits in the interim between Aaron Kowalski leaving and Ryan Crum being hired. • Conducted the following inspections (along with assistance from GRW) • - 129 temporary electric • - 121 footings • - 56 foundations • - 84 under-slabs • - 111 sewer taps • - 180 rough-ins • - 79 insulation (energy) • - 161 finals • - 16 miscellaneous • Issued 96 Certificate of Occupancy Permits • Approved 44 Right-of-way Permits • Helped train Public Works staff on utility locates • Attended Plan Commission, ARC, & TAC meetings • Attended a Commercial Framing Basics course • Completed an International Code Council electrical exam prep on-line course • Spent 15.5 hours assisting Public Works with salting and plowing during snow events

16. 2013 Residential Building Permits Compared to 2012 • 2012 2013 • Bay Creek East – 8 Bay Creek East – 10 • Deer Crossing – 14 Deer Crossing – 28 • Emerald Springs – 19 Emerald Springs – 27 • Gateway Crossing – 8 Gateway Crossing – 3 • Geist Woods Estates – 5 Geist Woods Estates – 9 • Hampton Cove – 1 Hampton Cove – 0 • Villages at Brookside – 21 Villages at Brookside – 31 • Cardinal Woods – 0 Cardinal Woods – 0 • Total 2012 – 76 Total 2013 - 108

17. Assessed Valuation & Property Tax Rate for past 3 years 2011 = $203,867,334 .5467 2012 = $206,347,233 .5113 2013 = $209,479,778 .5663

18. The purpose of this summary is to show the actual sales price of the home vs. the cost of construction, which is needed by the Hancock County Assessor’s Office. Sales prices are verified in GIS. There is lag time of several months for the information to be entered into GIS by the County. This summary will be periodically updated. 2013 Sales vs. Cost of Construction Average sales price in Bay Creek East = $262,481.

19. Sales vs. Cost of Construction cont.

20. Deer Crossing cont. Average sales price in Deer Crossing = $195,340.

21. Sales vs. Cost of Construction cont.

22. Emerald Springs Cont. Average Sales Price in Emerald Springs = $195,723.

23. Sales vs. Cost of Construction Cont. Average sales price in Gateway Crossing = $186,307.

24. Sales vs. Cost of Construction Cont. Average sales price of homes in Geist Woods Estates = $462,566.

25. Sales vs. Cost of Construction cont.

26. Villages at Brookside Cont. Average sales prices of homes in the Villages at Brookside = $251,115.