IMS-PIC Activities
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IMS-PIC Activities. What’s New with IMS-PIC Matt Steen – IMS-PIC Operations Manager. 1. IMS-PIC Activities. Our goal is to improved functionality and accuracy Moving PIH systems to shared data IMS-PIC is sole source for inventory data Data cleanup projects Adjust for program changes

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IMS-PIC Activities

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Ims pic activities

IMS-PIC Activities

August 25, 2010

What’s New with IMS-PIC

Matt Steen – IMS-PIC Operations Manager

1


Ims pic activities

IMS-PIC Activities

August 25, 2010

  • Our goal is to improved functionality and accuracy

    • Moving PIH systems to shared data

    • IMS-PIC is sole source for inventory data

    • Data cleanup projects

    • Adjust for program changes

    • User friendliness

2


Ims pic activities

IMS-PIC Activities

August 25, 2010

  • Today we will look at:

    • IMS-PIC Releases

    • Asset Management and IMS-PIC

    • Notices PIH 2010-06 and 2010-25

    • Building & Unit Data Cleanup Project

3


Ims pic activities

IMS-PIC Activities

August 25, 2010

  • Today we will also look at:

    • User Recertification

    • Section 508 Compliance

    • Completion of Development Number Transition

4


Ims pic activities

August 25, 2010

IMS-PIC Activities

IMS-PIC Releases

  • IMS-PIC typically now has two releases per year – spring and fall

  • Release 7.0 (April 2010) introduced changes to unit and tenant statuses for capital and operating fund purposes

  • Release 7.1 (September 2010) overlapping functionality between 50058 and MTW

  • Release 7.2 (April 2011) limited to maintenance


Ims pic activities1

August 25, 2010

IMS-PIC Activities

Release 7.0 Highlights (April 2010)

  • Unit status changes

  • Development changes

  • Cap Fund changes

  • SEMAP modifications

  • Inventory Removals fixes

  • Infrastructure modifications


Ims pic activities2

August 25, 2010

IMS-PIC Activities

  • Release 7.1 Highlights (September 2010)

    • Changes due to PIH Notices 2010-06 and 2010-25

    • Overlapping functionality between regular 50058s and MTW 50058s

    • Requirement for Action 10s and 11s to be submitted in Section 8

    • Inventory Removals fixes

    • Infrastructure modifications


Ims pic activities3

August 25, 2010

IMS-PIC Activities

  • Release 7.2 Highlights (April 2011)

    • Prevent dwelling buildings from being added to a development that is in management

    • Fix minor issues causing orphaned units

    • Modify upload/download functionality to use common ASP based upload functionality

    • Inventory Removals fixes

    • Infrastructure modifications


Ims pic activities

IMS-PIC Activities

August 25, 2010

  • Asset Management

    • Development Number Reformulations

    • Replaced old development no. with AMP

    • No changes to 50058 upload format

    • Changed data, not coding

    • Converted all IMS-PIC development numbers in April 2008

    • All PH forms must use the AMP

9


Ims pic activities

IMS-PIC Activities

August 25, 2010

  • Asset Management

    • Weighted average DOFAs for new developments (the Cap Fund step-by-step guide provides a good explanation of how this was done)

    • HAs can now propose Asset Management Development Regroupings thru the Maintain Inventory tab (changes are effective at the next FYB)

10


Ims pic activities

August 25, 2010

IMS-PIC Activities


Ims pic activities

August 25, 2010

IMS-PIC Activities


Ims pic activities

IMS-PIC Activities

August 25, 2010

  • PIC Building/Unit Data Use

    • Physical Inspections – PASS inspectors use current IMS-PIC data

    • Cap Fund – formula uses IMS-PIC data for calculating CFP grants and RHF

    • Op Fund – Will begin using IMS-PIC occupancy data in 2011

  • Accuracy of the data is essential

13


Ims pic activities

IMS-PIC Activities

August 25, 2010

  • Building and Unit Data Clean-up

    • Emphasis placed on identifying and reoccupying vacancies

    • 98% “clean” by 12/31/2011

    • Data testing to identify new bldg & unit data discrepancies for follow-up

    • Reports on Unit Tenant Status and Unit Aging being modified for field office monitoring

14


Ims pic activities

IMS-PIC Activities

August 25, 2010

  • User Recertification

    • To begin late spring 2011

    • Semi-annual recertification

    • Done online – no paper

    • HA IMS-PIC Security Administrator recertifies HA Users, FO Administrator recertifies HA Security Admins, etc…

15


Ims pic activities

IMS-PIC Activities

August 25, 2010

16


Ims pic activities

IMS-PIC Activities

August 25, 2010

  • Unit Tenant Status

    • Accurately capture the state of a unit over time

    • Data archived, not overwritten

    • Op Fund will use this data in the funding calculation

    • Units vacated thru a 50058 EOP or other change of unit do not require HA modification

17


Ims pic activities

IMS-PIC Activities

August 25, 2010

  • Transitioned PICHelp to REAC-TAC

    • PICHelp backlog and knowledgebase was not transitioned due to contractor dispute

    • Hiring and training additional TAC IMS-PIC support specialists constantly

    • Established goal to drastically lower response times and improve service levels.

    • REAC-TAC now supports all PIH systems

18


Ims pic activities

Open Session

August 25, 2010

To report problems and

request assistance

Email: [email protected]

or

Call 888-245-4860

19


Ims pic activities

Open Session

August 25, 2010

Questions?

Parking Lot issues?

20


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