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UW Strategic Roadmap for Information Management and Administrative Systems. Project Managers Roundtable October 17, 2007. Overview. Background of the Strategic Roadmap project Scope Approach and timing Project structure, roles & responsibilities Current status. OIM Work Plan.

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uw strategic roadmap for information management and administrative systems

UW Strategic Roadmapfor Information Management and Administrative Systems

Project Managers Roundtable

October 17, 2007

overview
Overview
  • Background of the Strategic Roadmap project
  • Scope
  • Approach and timing
  • Project structure, roles & responsibilities
  • Current status
oim work plan
OIM Work Plan

OIM initial three-phase work plan:

  • Discovery/Assessment: Identify challenges and opportunities (Winter 2006-07)
  • Organizational Design and Transition: Build the future of how we work together (Spring 2007)
  • Strategic Roadmap: Develop the University’s Strategic Roadmap for Information Management and Administrative Systems
    • Choose where to invest people, money & time
broad themes
Broad Themes

Information

Architecture

20%

Systems and

Processes

25%

Information

Management

32%

Strategy, Policy and

Partnership

23%

project scope organized around broad themes from discovery
Governance and Partnership

Leadership, alignment, and strategic partnerships

Prioritization and governance

Guiding principles

Ongoing planning process

Information Management

Data access

Common definitions

Security

Common solutions, support for specialized needs

Administrative Systems

Business process improvement

Core systems modernization

Finance, procurement, budget

HR/payroll

Student and academic administration, including course management

Research administration

Facilities/space

Alumni/development

Integration

Project ScopeOrganized Around Broad Themes from Discovery
roles responsibilities
Roles & Responsibilities
  • Steering Committee: I-MAC
    • Develop guiding principles
    • Review and approve all recommendations
  • Roadmap Working Team
    • Coordinate recommendations across all task groups
    • Define overall vision
    • Recommend overall priorities and sequencing
  • IM/AS Technology Advisory Team
    • Advise on technology issues relating to the Strategic Roadmap
    • Resolve cross organizational technical issues that arise from the business task groups
    • Review deliverables from the Information Management task groups
    • Provide input into the prioritization of the Roadmap from a technical perspective
roles responsibilities cont d
Roles & Responsibilities (cont’d)
  • Task Groups: Provide detailed input on current environment and vision for each functional area
    • Task Group Sponsors: Identify priorities; provide vision: assign experts to task groups
    • Task Group Leads and Team Members: Assess current state; define vision; identify gaps between current state and desired state; brainstorm ways to achieve the vision
    • Facilitators and Staff: Provide coordination and documentation support to team leads; facilitate working sessions
project participants
Project Participants
  • Over 175 participants:
    • 24 from OIM; 18 from C&C
    • 130+ from user community
  • Team members asked to take a long term, institution-wide view
  • Team members selected to represent a cross section of the University:
    • Large, small and mid-sized schools
    • Central administration
    • Health sciences
    • Campuses
project plan and timing
Project Plan and Timing
  • July-September (Project Planning)
    • Project plan and approach finalized
    • Task Group sponsors, leads, facilitators and members are finalized
  • October-December (Current State)
    • Kick off Roadmap Working Team
    • Kick off Task Groups and Advisory Groups
    • Presentation of background materials
    • Task groups complete their assessment of the current state
    • I-MAC develops Guiding Principles
project plan and timing cont d
Project Plan and Timing (cont’d)
  • January-February (Vision)
    • Task groups and Roadmap Working Team develop their vision for future
  • March (Gap)
    • Task groups identify the gap between current state and vision
  • March-April (Action Plan)
    • Roadmap Working Team develops a prioritized Action Plan and Roadmap for Information Management /Administrative Systems
slide13
For additional information visit the Office of Information Management website at:
  • http://www.washington.edu/provost/oim/
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