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Technology Refresh Programs. (And the Leasing Component Behind Them). Service Associate Members of Illinois ASBO. Program Presenters. Jason Marquardt Director of Sales American Capital Lisle, Illinois Ph: 630-512-0066 E: Jason Smith Illinois K-12 Sales

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Technology Refresh Programs

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Technology Refresh Programs

(And the Leasing Component Behind Them)

Service Associate Members of Illinois ASBO


Jason Marquardt

Director of Sales

American Capital

Lisle, Illinois

Ph: 630-512-0066

Jason Smith

Illinois K-12 Sales


Naperville, Illinois

Ph: 630-631-9543



Why Create a Refresh Program?

What Are The Initial Steps?

How Can It Be Implemented?

What Are Some of the Pitfalls to Avoid?

How Can Leasing Play a Role?

Sample Success Story

Why Create A Refresh Program?

  • To advance technology within the classroom.

  • To reduce technology costs within the District. (Warranty issues)

  • To eliminate headaches associated with a mix/match of equipment. (OS issues)

  • To support the educational needs now and in the future.

Why Create A Refresh Program?(Cont)

  • State driven mandates for compliance.

  • Eliminate disposal costs and headaches.

  • “Going Green” initiatives (energy costs)

  • Stay current with software licensing and other total cost of ownership costs.

What Are TheInitial Steps?

  • Get a detailed count of your current environment. (# of machines, location, age, etc)

  • Figure the future needs of the District. (increase/decrease of users, types of usage, programs, etc)

  • Determine what a reasonable annual deployment schedule could look like?

  • Investigate if there are any financial constraints tied to technology.

What Are TheInitial Steps?(Cont)

  • Discuss the concept with the Board of Education and District Administration.

  • Discuss the concept with vendor partners. (equipment suppliers, leasing co’s, etc)

  • Set aside time to determine deployment goals with IT staff.

  • Kick off the program.

How Can It BeImplemented?

  • By School Location (per building)

  • By Grade Level

  • By Building Type (K-12 District’s)

  • By User (Students, Teachers, Administrators)

What Are Some OfThe Pitfalls to Avoid?

  • Unequal Distribution of Resources (jealousy amongst users)

  • Lack of Administration Commitment.

  • Re-alignment of Financial Resources.

  • Different equipment models, operating systems.

How Can LeasingPlay a Role?

  • Leasing can reduce the financial cost of technology within the District. (0% or below)

  • Leasing can help create a balanced budget, with even annual expenditures.

  • Leasing can help avoid equipment obsolescence.

  • Leasing can eliminate the disposal costs and headaches associated with refresh.

Sample Success Story

Local K-12 School District

  • Challenge: Technology obsolescence and increasing technology staff costs

  • Solution: 3 year refresh program (HP equipment with American Capital lease)

  • Benefits: Less staff time spent on break-fix work. Students and Teachers no longer dealing with obsolete equipment. Tech staff only supporting 3 models of equipment.

Sample Success Story (cont)

How did they do it?

  • Broke District into 1/3rd’s. (Elementary Middle, High School)

  • Board committed to long-term technology refresh plan.

  • Each year, 1/3rd of the equipment is returned and replaced with new.

  • All equipment is under warranty at all times.

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