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Improving Access to Latin American Microfilm. LASER March, 2004 Teresa Chapa, UNC Chapel Hill Emily Stambaugh, Wake Forest Univ. Microfilm is underused. Stats about microfilm holdings and declining microfilm usage in general.

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Improving access to latin american microfilm

Improving Access to Latin American Microfilm

LASER March, 2004

Teresa Chapa, UNC Chapel Hill

Emily Stambaugh, Wake Forest Univ.


Microfilm is underused
Microfilm is underused

  • Stats about microfilm holdings and declining microfilm usage in general.

  • If available, stats about specific Latin American microfilm usage. 

  • Reason for declining usage: what’s your theory?

  • A wealth of information is going untapped.


How can we improve access
How can we improve access?

Make the indexes to microfilm collections searchable electronically.

Consider the user’s questions:

  • Where can I find newspapers or pamphlets around this time period for this country?

  • I’m looking for a specific title…

  • Diplomatic records related to country, entity, period. - or - int’l relations b/w country X and country Y


Improving access
Improving access…

What tools can libraries use to

provide access to content?

  • Catalog / MARC records / WorldCat

  • Web. Union catalogs by subject/area studies

  • Electronic Indexes and Databases

  • Reference Librarians


Examples of tools
Examples of tools

  • Catalog:http://www.lib.unc.edu, http://library.tulane.edu/index.php ex. Ti=“princeton university latin american pamphlet”

  • Union Catalog:http://lal.tulane.edu/lasermicro.html , find in page “latin american pamphlet”

  • Electronic Indexes and Databases:-UNC-CH LAIR Microfilm Database. http://www.lib.unc.edu/cdd/crs/international/latin/microforms/index.php

  • Vendor on-line guides-Scholarly Resources on-line guides: http://www.scholarly.com/guides/Guidetitle.html

    -Primary Source Media http://microformguides.gale.com/?psm=guides

  • Print guides

    - examples


What direction might we take

Pros

Subject access by conventional LCSH

Accessible through the catalog, a familiar e-tool for the user.

Indexing done by experts (catalogers, microfilm producers)

What direction might we take?

Catalog/MARC Records/WorldCat

Cons

Some sets lack MARC records

Lack of analytic cataloging – item level access

Does not allow for cross-institutional searching/access

Does not group content for area studies


What direction might we take?

Web. Union Catalogs

Pros

  • Serves as a cross-institutional guide. Conducive to cooperative collecting

  • Maintained cooperatively

  • Groups subject/area studies content

Cons

  • No subject access, some country level access

  • No item level access

  • Access policy to microfilm unclear

  • Researchers unfamiliar with the electronic location of the union catalog.


What direction might we take?

Electronic Indexes and Databases

Pros

  • Cross-institutional searching

  • Groups subject/area studies content

  • May provide item level access

  • May use MARC records or other metadata standard

Cons

  • Subscription cost may be high

  • Heavy investment in IT for programming and indexing

  • May bypass our experts (catalogers)


Possible solution question for laser
Possible solution / Question for LASER

Shall we create an electronic search tool that allows users to search across microfilm indexes, like an abstracts-and-citations database?

One stop shopping: a comprehensive finding aid for researchers to find microfilmed content specific to Latin America.


Discussion
Discussion

Points to consider:

  • What do you think about engaging in such a project?

  • Start by monitoring usage?

  • Involve microfilm vendors? OCLC?

  • Purchase MARC records with microfilm collections.

  • Role of our catalogers

  • Digitization requirements

  • Level of access and delivery. ILL?

  • IT commitment

  • Organizational structure for on-going maintenance


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