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DQA-FF Information Management System

DQA-FF Information Management System. An Overview of the UK MoD Defence Quality Assurance Field Force (DQA-FF) Information Management System (ims). Introduction to ims. Topics What is ims? Component Overview Stage 1 – Tasking Stage 2 – Risk & Planning Stage 3 – Surveillance & Reporting

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DQA-FF Information Management System

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  1. DQA-FFInformation Management System An Overview of the UK MoD Defence Quality Assurance Field Force (DQA-FF) Information Management System (ims)

  2. Introduction to ims • Topics • What is ims? • Component Overview • Stage 1 – Tasking • Stage 2 – Risk & Planning • Stage 3 – Surveillance & Reporting • Stage 4 – Periodic Review & Closure

  3. What is ims? • Software tool used throughout DQA-FF to manage GQA activity and the information it generates • Microsoft Access based application • A distributed system – each section/office has their own dataset • Developed by DQA-FF GQARs for DQA-FF use

  4. ims Application ims Application ims Application ims Application ims Components ims Application Data Tables Tasking Risk Information Surveillance Planning Surveillance Recording Deficiency Recording Surveillance Review

  5. Periodic Review & Closure Risk & Planning Surveillance & Reporting Tasking Includes: Includes: Includes: Includes: Task Recording Risk Knowledge Base (RKB) Surveillance Activity Task Reviews Quality DeficiencyReports (QDRs) 2a Final Report Inter Sectional Requests (ISRs) Observations CUSTOMER CUSTOMER Customer Feedback Surveillance Planning Cost Benefits Reg Surveillance Task Closure Customer Reporting 1 2b 3 4 Supporting Processes The Four-Stage Process

  6. Stage 1 – Task Receipt and Registration • Tasking • Detail of delegator’s tasking requirements • Allows multiple contracts to be linked to one task • Facility Wide Delegations • Standard templates for task reviews • Tracking of task review dates

  7. Stage 2a – Risk Identification, Assessment & Review • The ‘Risk Knowledge Base’ • Risks are captured and defined at supplier level • Risk Information consists of • Risk Headline/Statement • Potential Impact • Background • Assessment Information • Probability Score • Impact Score • Review Text/Rationale

  8. Stage 2b – Surveillance Planning • All surveillance activities are planned against a risk/requirement • A standard set of activities called ‘Global Activity Tasks (GATs)’ created to cover most areas of AQAP2110 and AQAP2070 • This assists with read-across and efficiency of surveillance • If more than one task uses the same GAT the potential for read-across or a single surveillance activity covering all tasks can be identified • Text can be customised if required • All activities are linked to • Delegator’s Tasking • A risk/requirement • A Global Activity Task

  9. Stage 3 – Surveillance Implementation & Reporting • Activity Recording • Detail of outcome of surveillance activity • Evidence based • A single activity log entry can be ‘read-across’ many tasks • Quality Deficiency Reports (QDRs) • Detail of all QDRs and follow up action by supplier and GQAR • Activity Reporting • Reporting of activity logs based on a number of parameters • Period • Type of activity • etc

  10. Stage 4 – Periodic Review & Task Closure • Periodic Review • Gives access to all task information from a single place to allow easy review of tasks • Allows easy amendment of activities, planned dates etc., as a result of review • Task Closure • Allows recording of details of final review • Standardised task closure report format with customer feedback

  11. Questions?

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