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“Single Window” Concept : a Key Tool of Trade Facilitation and Proper Management

Kiev , 18 October 2011. “Single Window” Concept : a Key Tool of Trade Facilitation and Proper Management Mario Apostolov , Regional Adviser for Trade of UN EEC mario.apostolov@unece.org. PROBLEM : .

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“Single Window” Concept : a Key Tool of Trade Facilitation and Proper Management

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  1. Kiev, 18 October 2011 “Single Window” Concept: a Key Tool of Trade Facilitation and Proper Management Mario Apostolov, Regional Adviser for Trade of UN EECmario.apostolov@unece.org

  2. PROBLEM: . One Foreign trade operation requires filling in of≈40 documents with repeated information=> The procedure and documents require simplification and decrease of their quantity ▼ “Single Window” (SW) is a system enabling all the players of the foreign economic activity to provide the required information simultaneously, to one place, in a standard form and to one and the same agency. Recommendation # 33 of UN EEC: http://www.unece.org/fileadmin/DAM/cefact/recommendations/rec33/rec33_trd352r.pdf

  3. “Single Window” (Fig. 33) on the state levelTrade operators and control bodies may physically be present in various places, but the information flows between them are connected

  4. “Single Window” Advantages For governmental bodies – an instrument of proper management Efficient distribution of resources Better collectability of duties and taxes More assistance from business Security improvement (on the basis of risk analysis) Lesser corruption For private business – efficiency Cost cutting due to reduction of the document preparation time Faster goods production Predictable and efficient explanation and application of rules More transparency Organisational and Political Instrument

  5. СЛУЖБА ЗДОРОВЬЯ СЛУЖБА ЗДОРОВЬЯ ТАМОЖНЯ ПЕРЕВОЗЧИК ТАМОЖНЯ ПЕРЕВОЗЧИК ВЛАДЕЛЕЦ ПРИСТАНИ ПОГРУЗЧИК ВЛАДЕЛЕЦ ПРИСТАНИ ПОГРУЗЧИК 1 FCPS 0 0 ТАМОЖЕННыЙ АДМИНИСТРАЦИЯ БРОКЕР ПОРТА ТАМОЖЕННыЙ АДМИНИСТРАЦИЯ БРОКЕР ПОРТА АГЕНТ ТРАНСП. ПОЛУЧАТЕЛЬ КОМПАНИИ АГЕНТ ТРАНСП. ПОЛУЧАТЕЛЬ КОМПАНИИ ОТПРАВИТЕЛЬ ОТПРАВИТЕЛЬ On the level of port servicing system ОТ К The processes of customs, export, import, etc. – all together; the documents are filled/filed at the same time, clearance ≈ 1 hour A heap of papers 30% of mistakes Clearance ≈4-5 days

  6. Port Information Servicing System • Before it was on the whole state level: • Form a favourable legislative base • Provide for the agencies’ information systems interaction the basis of international standards • Provide for political will and framework of implementation

  7. B2G Trade Information Flows G2G B2B

  8. VIKING Project TrainKLAIPEDA─ MINSK─ KIEV─ ODESSA (ILYICHEVSK)

  9. Certificate Customs data Railway data Road transportation data ИМО-ФАЛ данные

  10. Two lines of work:

  11. Master Plan (1) General management direction for all agencies Inquiry / consultation of business Development of initial concept Business processes analysis Decision of SW extention Determination of financing sources Determination of the leading andexecutive organisations+ coordinator (both organisation and person) Organisation of interagency: (а) project management group; (b) group of technical experts Analysis of legal issues (Rec. # 35) Feasibility study (О)

  12. Master Plan (2) Working plan on feasibility study basis Standardisation and correlation of data Data model Diagram of data flows (B2G, G2G, G2B) Technical infrastructure, model and administration of the project Plan of configuration control Plan of risk management Plan of transition to new system operation Plan of training Communication strategy

  13. Data model Developing electronic documents Analysis and simplification of data Analysis and facilitation of business processes Understanding and facilitating of business processes Building the System Step by Step Analysis of data in the document Simplification of documents Simplification of paper documents

  14. Steps and Participants in Analysis of Business Processes (ABP)

  15. Findings of Business Processes Analysis Integrated chain of supplies Competitiveness as trade efficiency Facilitation of trade processes

  16. Package of UN EEC Recommendations “Single Window” Standards and Data Harmonisation: Single Window – Rec. # 33 http://www.unece.org/fileadmin/DAM/cefact/recommendations/rec33/rec33_trd352r.pdf Data Harmonisation – project Rec. # 34: http://www.unece.org/fileadmin/DAM/cefact/recommendations/rec34/ECE_TRADE_C_CEFACT_2010_13R_r1.pdf UN Trade Data ElementsDirectory UNTDED http://www.unece.org/fileadmin/DAM/trade/untdid/UNTDED2005.pdf WTO Data Model (subset UNTDED) Core Components Single Window Legal Issues - Rec. # 35 http://www.unece.org/fileadmin/DAM/cefact/recommendations/rec35/Rec35_october2010_REV2_Final_Russian.pdf 7-8.04.2011, Moscow, Conference=>presentation and 3 studies: www.unece.org/trade/workshop/2011_Moscow/welcome.html

  17. Rec. # 34: harmonization of data – what for? Eliminate excess requirements to data and documents Organise “Single Window Provide for possibility of electronic data exchange Steps of harmonization: Collection Name and classify the data elements required by agencies Determination Determine the information transferred by the given element Analysis Compare corresponding names and definitions Coordination Agreement on using one name, one definition, one classification (code)

  18. There 8cities with the name of Odessa in the world: USA: US ODF (FL)Canada: US ODG (MO)CA ODE (ON) US ODS(NY) US OSD (TX)Ukraine: US ZGY (DE)UA ODS US ZOA (NE) …try to send a container with the use of electronic exchange of information to Odessa, Canada, without UN/LOCODE Why is coordination with international standards required?

  19. Collection, Definition, Analysis, Coordination HARMONISATION STANDARDISATION • Collected at the present stage are: • Port of unlading • Port of unloading • US Port of unlading • US Port of unloading • Foreign Port of unlading • Foreign Port of unloading From WCO Data Model: Place of discharge, Code in (UNTDED): 3225 Portof Unloading Codes of Ports 4-digit US own 5 -digit Schedule ‘K’ CA - own MX - own UN LOCODE Recommendation # 16 UN EEC

  20. Collection, Definition, Analysis, Coordination HARMONISATION STANDARDISATION • Collected at the present stage are: • Port of unlading • Port of unloading • US Port of unlading • US Port of unloading • Foreign Port of unlading • Foreign Port of unloading From WCO Data Model: Place of discharge, Code in (UNTDED): 3225 Port of Unloading Codes of Ports 4-digit US own 5 -digit Schedule ‘K’ CA - own MX - own UN LOCODE Recommendation # 16 UN EEC

  21. Drill in 9 documents data harmonisation: FAL (7) + CMR + UAD

  22. Harmonisation of 3 documents data 142 elements Set of 299 data elements 7 forms, IMO FAL collect 110elements UAD 47 elements CMR Required 142 + 110 + 47 = 299 data elements

  23. Harmonisation of 3 documents data 64 elements Standard set of data in 9 documents 119 Data elements 7 forms, IMO FAL harmonised Data standardisation and harmonisation 16 elements-2 Transit Declaration 47 elements-9 CMR Standardisation and harmonisation may decrease the set of required elements from 299 down to 119

  24. UNTDEDsemi-structured standard

  25. UNLK & TDED (mapping) UID Name Definition Repr. Mapping 3246 Consignment.Delivery Location.Text The place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract an..256 UNLK: L 26, P 27-44 UID Name Definition Repr. Mapping Coded 3247 Consignment.Delivery Location.Identifier To identify the place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract an..35 UNLK: L 25, P 36-44 UN Locode

  26. Rec. # 35: where in creating UO may legal problems arise Are/is there any: 1) Laws on electronic signatures; el. commerce; el. government; data protection? 2) Requirements of industry legislation to use specialcodes? 3) Requirements to submit(paper) originals? 4) Equality between electronic and paper documents? Analise laws and by-laws. Propose corrections and amendments to legislation. Interagency agreements of data exchange

  27. THANK YOU! MARIO APOSTOLOVRegional Adviser, UNEEC, Trade DepartmentPalais des Nations, Room 431CH-1211 Geneva 10, Switzerlandtel.: +41 22 9171134fax: +41 22 9170037e-mail: mario.apostolov@unece.org www.unece.org/trade & www.unece.org/cefact

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