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NWA 2012 Strategic Planning Survey Results . NWA Annual Meeting Salem, OR April 2012. Survey Results. NWA has 202 active members Survey was sent to 209 members 74 survey responses were received and analyzed A 36 % response rate!. Question 1. Question 2. Question 3.

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Nwa 2012 strategic planning survey results

NWA 2012 Strategic Planning Survey Results

NWA Annual Meeting

Salem, OR

April 2012

Survey results
Survey Results

  • NWA has 202 active members

  • Survey was sent to 209 members

  • 74 survey responses were received and analyzed

  • A36% response rate!

Question 3
Question 3

NWA does these things well re: Continuing Education:

  • Hosting SAA workshops (EAD and DACS, etc.)

  • Mentoring program

  • Annual meeting sessions re: professional development

  • Holding workshops in various places around the Northwest

  • Holding workshops at various times of the year

  • Being present when called upon

Question 4
Question 4

NWA could do these things better re: Continuing Education:

  • List of local / national experts to call with specific issues

  • Focus on innovative skills development

  • Listen to members’ wants / needs

  • Better mentoring / helping new archivists get jobs

  • More offerings throughout the year

  • Offer workshops toward DAS certification

  • Partner with other local / regional groups to increase offerings

  • Bring in SAA training at times other than annual meeting

  • Alternative methods of delivering training (online, etc.)

  • Develop comprehensive plan that includes topics / instructors

  • Develop a funding model

  • Distribute training throughout the region

  • Advertising and outreach

  • Increase frequency of offerings

  • Give support to institutions / subgroups needing assistance

  • Need general workshops for beginners / new archivists

  • Have at least 1-2 SAA workshops available at each annual meeting

  • Develop home-grown workshops that are less expensive than SAA’s

  • Include non-members

Question 7
Question 7

NWA does these things well re: Advocacy / Outreach:

  • State representatives

  • Archives Month

  • Manageable membership fees

  • Emails and new member welcome

  • Active interest of new members

  • Sense of community among members

  • Mentor program

  • Legislative advocacy

  • Represents entire region

  • Easy Access

Question 8
Question 8

NWA could do these things better re: Advocacy / Outreach:

  • Partner with libraries, museums, historical societies

  • More activities within each state to galvanize members (AK)

  • Provide guidance in how to recruit new members

  • Outreach to students and new professionals

  • Partner with other archival organizations more often

  • Better promote our scholarships, mentor program, awards, and grant programs (via website)

  • More efforts toward local issues / advocacy / crises (budget, etc.)

  • Encourage NWA members to get together locally

  • Benchmark other regionals to learn new things

  • Give members a break in cost for meeting and workshop registration – make it close to or above cost of membership

  • Aim for national impact like MARAC and MAC

  • Bring in general public and professional groups as allies

  • More involvement in History Day, Archives Month, other groups with interest in preserving records

  • More inclusive outreach

  • Identify ways to lobby / promote archives’ funding and support in state and local govt.

  • Work with SAA on national issues

  • Communicate more effectively with membership about what’s being done avocacy-wise

  • Demonstrate advantages of professional development and opportunities

  • Outreach to programs that train archivists

  • Approach members who rarely serve on committees to become involved

Question 11
Question 11

NWA does these things well re: Organizational Structure:

  • State reps engaged with local members

  • Recruiting young professionals into positions

  • Clearly defined officer positions

  • Organizational guidelines clear and easy to use

  • Fair and well-publicized elections

  • Good mix of elected and appointed service opps

  • Regional news in Easy Access

Question 12
Question 12

NWA could do these things better re: Organizational Structure:

  • Encourage more people to participate in leadership

  • Better use of state reps – expand their duties / highlight their contributions

  • Add a Board position representing students / new professionals

  • More communication between Board and membership throughout year

  • Interact with state agencies

  • President should communicate more with membership – discuss initiatives and work being done for NWA

  • Share the workload to prevent burnout

  • Add a Board position of “NWA Archivist” for knowledge management and outreach

  • Put one Board member on every NWA committee

  • Establish Board-member-only committees as well – Finance Committee with Treasurer / state rep(s) – Compliance Committee with Secretary / state rep(s) – Member Outreach Committee with Member Coordinator /state rep(s) – etc.

Question 15
Question 15

NWA does this well re: Committee Structure:

  • Targeted, project-based committees

  • Current committees sounds good in theory

  • Committee goals get accomplished

  • Recruiting new people for committees

  • Use of committees to address needs and issues

  • Great = local arrangements, program, mentoring

  • Guidelines and expectations are very clear

  • Doing fine = publications, awards, nominating

  • Always have enough members

Question 16
Question 16

NWA could do these things better re: Committee Structure:

  • Keep track of standing committees and keep them functioning

  • More activity in committees – have phone conferences, etc.

  • Need progress reports from committees

  • Publicize all committees and member opportunities to increase involvement

  • Strategically tap new people to serve

  • Recruit more new professionals for committees

  • More formal integration into NWA organizational structure

  • Board member on every committee

  • Committees need formal mandates, charges, timelines, accountability

  • Committees need structure, direction, monitoring

  • Form new committees for special projects

  • Don’t let committees get lost from one administration to another

  • General awareness of which committees are active, including ad-hoc

Question 19
Question 19

NWA does these things well re: Communications / Publications:

  • Website

  • Easy Access (electronic)

  • Emails / Listserv

  • Social media

  • Facebook page

  • Responsive to correcting errors

  • Multiple methods to reach diverse membership – good balance

  • Creating member interaction for fun and bonding

  • Website for job vacancies

  • Website for paying membership dues

Question 20
Question 20

NWA could do these things better re: Communication / Publications:

  • Enhance awareness of and use of Listserv

  • Newsletter is difficult to read in current format

  • More member contributions to Easy Access re: projects and challenges being faced

  • Update website more frequently

  • Publish annual meeting details earlier

  • Give less attention to social media – too time-consuming

  • Empower people to communicate

  • Website is hard to navigate – how to find Board minutes?

  • Make “News from the Northwest” more concise

  • NWA blog – is anyone using it? Shall we keep it?

  • More communication from officers on regular basis

  • Social media being under-utilized

  • ALL communication should go out via Listserv to create dialog between all members

Question 23
Question 23

NWA does these things well re: Annual Meeting:

  • It’s a good length

  • Rotating meetings around wide geographic area

  • Well-organized

  • Excellent content

  • Very welcoming

  • Sessions feature innovative projects and professional content

  • Registration is affordable and process is easy

  • Sessions feature variety and appeal to the entire demographic

  • Involving students

  • Local interest at meeting site

  • Meeting minutes are helpful

  • Local Arrangements Committee always does a great job

  • Makes good use of alliances

  • Well-promoted

Question 24
Question 24

NWA could do these things better re: Annual Meeting:

  • Have archival researchers as speakers

  • Hold the meeting during the work week – not on weekend

  • Give advance guidance to local arrangements committees

  • More sessions about practical problems – donations, state archives, processing

  • Problem with distance and lack of funds

  • Explore other meeting collaborations

  • Hotel with free wi-fi

  • Sessions should appeal to all types of repositories

  • More sessions on records management

  • Stop having meetings with non-archival groups – especially ones devoted to a single state

  • Hold meetings in centrally-located venues (most members are in the I-5 corridor)

  • More sessions to promote networking and getting to know one another

  • Better coverage on website regarding what to expect at meeting

  • Experiment with session formats

  • Have ALL states present on general topics

  • Offer three sessions per time period in “tracks” – 1) how-to sessions from beginning to advanced, 2) theory, philosophy, history, 3) showcase state in which meeting is held

  • Coordinate between Education Committee and Program Committee on sessions and workshops

  • Put a student / new professional on annual meeting committees

  • Put chairs of Local Arrangements Comm. and Program Comm. on 3-year cycle to gain more experience

  • Session ideas – panel of State Archivists; open forum where members interact over current issues

Question 25
Question 25

NWA should also address these areas:

  • Align with libraries and museums

  • Address digital collections

  • Address future of archives

  • Need to boost membership in Idaho

  • Diversity in employment AND in the historical record

  • Better communication between members outside annual meeting

  • Designate a repository for the NWA Records

  • Highlight accomplishments of members more often

  • Determine role NWA plays within larger scope of archival organizations – collaborate!

  • Address finances

  • Address growth plans for next 5-10 years

Survey priorities most important
Survey Priorities – Most Important

  • Continuing Education / Professional Development – 77% very important

  • Communications / Publications – 67% very important

  • Annual Meeting – 64% very important

  • Advocacy / Outreach – 40% very important

  • Organizational Structure – 17% very important

  • Committee Structure – 13% very important

Survey priorities most improvement needed
Survey Priorities – Most Improvement Needed

  • Committee Structure – 6% not well

  • Continuing Education – 5% not well

  • Advocacy / Outreach – 3% not well

  • Annual Meeting – 3% not well

  • Communications / Publications – 2% not well

  • Organizational Structure – 0% not well