WELCOME TO THE MEGS SYSTEM. READING FIRST APPLICATION. Created: 12/14/2004. MEGS Michigan Electronic Grants System http://megs.mde.state.mi.us/megs/. The Michigan Electronic Grants System Getting set-up in MEGS Security Levels Authorized Officials
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MEGSMichigan Electronic Grants Systemhttp://megs.mde.state.mi.us/megs/
The Michigan Electronic Grants System
Getting set-up in MEGS
Using MEGS to Apply for the Reading First Grant
DS-4044 reporting (tell your business people)
*Internet Explorer RECOMMENDED
The faster the connection, the easier it is to use MEGS
Beware proxy servers, pop-up blockers, and network security settings
Can be accessed from multiple machines at same time
Best viewed through Internet Explorer
No preferred sequence for navigating in MEGS
MEIS accounts must be entered in MEGS
Hint: Add Consortium Members, Grant Members, Partners first
Confirm your email address
HTML do not always look good when printed.
Once Acrobat Reader is installed, all files in MEGS with the extension .pdf will be opened with the Acrobat Program.
Adobe Acrobat Reader can be downloaded from
MEGS supports Adobe Acrobat and Adobe Acrobat Reader versions 4.0+
WHAT IS MEIS AND HOW CAN AN ACCOUNT BE OBTAINED?
MEIS is the:
Michigan Education Information System.
MEIS provides one system for the management of user accounts for a variety of MDE applications.
In order to use MEGS you must first obtain a MEIS account. This can be done by going to the following URL (Website Address) and clicking Create a MEIS Account:
CONFIRMING YOUR MEIS ACCOUNT
The final screen will confirm your account.
Hint: Print this page for your records.
Hint: Change your password immediately.
Warning: Passwords are case-sensitive. Your randomly generated password is guaranteed to cause you problems in the future.
Change it immediately after creating your account.
Your MEIS account must be entered in the MEGS database.
Need to reset your password? Call the MDE Helpdesk:
Note: Every MEIS application has its own security system.
HOW TO ACCESS MEGS
Once your MEIS account is entered in MEGS, you can log in:
The first screen provides a link to the login screen and a link to the MEGS Website:
MEGS Website has:
- training materials
- allocation information
- MEIS information
- general information
THE MEGS WEBSITE
LOGGING INTO MEGS
Use the Login and Password obtained from the MEIS Registration Process to login.
Remember, the MEIS password is case sensitive.
If you receive an error message that you have a valid MEIS account, but are not authorized in MEGS, contact your Authorized Official.
If you receive a message about becoming a Peer Reviewer, you have not been entered into MEGS yet.
MEGS is a dynamic, database driven, Web application. Content in MEGS changes according to information that is entered into the system. When applicants enter information into the system, it changes the way they see certain parts of the application. Therefore, it is highly recommended that users use the navigation provided within the application.
Using the browser’s Back and Forward buttons to go to a page is not the same as clicking a link to go to exactly the same page. The Back button will simply load the cached (or saved) version of the page that exists on the local hard drive as it was the last time the page was accessed. By using the Back button, the user is not getting the latest information from the website, but rather an “older” saved version of the page.
Avoid the Back and Forward buttons in order to always see the latest information.
Level 5 - Authorized Officials
Manage MEGS accounts for district/agency
Designate Application Administrators (Level 4)
Assign lower security levels to allow edit or view status
Add users to MEGS
Submit, amend and delete applications, amendments, and/or reports
Access to all district applications
Level 4 - Application Administrators
Responsible for managing the application
Initiate assigned applications
Start modifications or amendments
Notify Authorized Officials to submit applications, modifications and amendments
Can add/delete consortium/grant members or participating agencies to an application
Level 3b Consortium/Grant Member Program Coordinator
The fiscal agent can add users from consortia organizations. They have permission to work on their budget and narrative only. They cannot save to any other portions of the grant.
Level 3 Consortium/Grant Member-Authorized Officials
AllAuthorized Officials from Consortia Members are automatically added to the grant with View permissions.
Level 2 - Grant Writers
This level has the ability to input and edit data only.
Level 2c - Financial Officers
This level has the ability to input and edit budget data only.
Level 1 – Viewers
This level has the ability to view all parts of the application. Cannot input or edit any information.
From the Main Menu, Authorized Officials can:
Once an application has been initiated, the application will be listed on the Main Menu.
Grants are color coded by years:
2002-2003 are blue
2003-2004 are green
2004-2005 are red
2005-2006 are blue
Authorized Officials (level 5’s only)
Users may be added externally
from the application or inside the
Users can be added even if the application is already initiated.
Main Menu Options
Buttons are controlled by the status of the applications.
From the Main Menu:
DO NOT SELECT
COHORT III CARRYOVER!
This link opens a page that provides information about the application due date and the pages that must be submitted, as well as the purposes of the programs included in the application.
To View a PDF of the Application:
Click the View a PDFof this application link to generate a printable version of the application.
The PDF will include all information that is entered into the current application.
One Click Solution: email sent when ready
Links are also provided for individual page PDFs.
This feature is provided for agencies to keep a printed copy of the application that the user submitted electronically.
To save the PDF of your completed application, select “File – Save As” and save the file to your hard drive.
Blank PDF is also available.
To Add a Consortium/Grant Member:
To Use the School Level Budgeting Option:
If you are not sure of the building code, you may navigate to:
This will be used to prioritize your funding
If you have private nonprofit schools within your attendance boundaries:
Describe how the district will meet the federal requirements for the participation of private nonprofit schools and; upload the letter(s) sent to these schools.
Otherwise, select the check box.
All budget items are to be entered at the BUILDING level.
To enter your detail:
To Enter more that one item at a time, you may use the quick links.
There is one for “Personnel” and one for all other items.
Complete Each Section and upload files as requested.
Sections A, B, C, D, E, F, and H, must be completed for each building.
Section G must be completed at the Fiscal Agent (district) level.
No errors have been detected in this application.
To Submit an Application:
APPLICATION STATUS LEVELS
Status levels are used to track applications within MEGS and are applied at every step of the process.
There are two distinct status categories: Applicant and Consultant.
Applicant status levels that are “inprogress” allow the user full access to the application. Submission will “lock” the application to further changes.
Consultant status levels are used to show the level of review or to return the application (e.g. Modifications Required) to the user.
Grants in MEGS will use new MEGS interface
GCMRS security is used
Access MEGS from the Project Listing Screen
Signed for in usual manner
Alert your business people. MEGS grants will complete DS-4044 Reporting in MEGS. Details to follow.