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Contracting for

Contracting for. Today and Tomorrow. ODOT Procurement Office. Provides all procurement and contracting services for ODOT Processes and supports procurement of: Goods and Trade Services (GTS) Public Improvement and Public Works Personal Services (PSK) Non-Architectural and Engineering

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Contracting for

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  1. Contracting for Today and Tomorrow

  2. ODOT Procurement Office • Provides all procurement and contracting services for ODOT • Processes and supports procurement of: • Goods and Trade Services (GTS) • Public Improvement and Public Works • Personal Services (PSK) • Non-Architectural and Engineering • Architectural and Engineering • Highway Construction Contracts • Intergovernmental Agreements

  3. Public Procurementis a Public Trust • Must ensure • Fair and level playing field • Foster competition • Best interest of the state

  4. Customer Focus Teams • Partner with ODOT customer • Specification / clear deliverables • Drafting of contract and terms • Solicitation • Award • Negotiation of the deal • Monitoring • Assistance to ODOT customer

  5. Develop and coordinate agreements of local entities and ODOT • Develop templates / standard language and documents • Legal sufficiency / exemptions from review • Data tracking / technology • Training and education • Quality assurance / compliance check-in

  6. Manage the solicitation process • Electronic bidding opportunities • Protest process • Award • Conduit with Office of Project Letting

  7. Invoicing guidance • Contract closeout • Contract capacity management • Implement best practices • Records retention and archiving

  8. Hot Topics Currently Underway • Billing Rates • Overhead • Performance Evaluations & Feedback Loop • Negotiation Teams • Terms and Conditions • Profit Fee Worksheet • Indemnification • Sub-Consultant (mark-up) Fees • Ownership of Work Product • ODOT Code of Conduct (language for contracts) • Small Contracting Programs

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