Civilian personnel
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Civilian Personnel. Capt Ball 2 Apr 13. Overview. Why do we employ civilians? Basic policies for management of DoD civilian positions Position descriptions General schedule (GS) and federal wage system positions Military grade vs. Civilian grade Work relationships

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Civilian Personnel

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Civilian personnel

Civilian Personnel

Capt Ball

2Apr 13


Overview

Overview

  • Why do we employ civilians?

  • Basic policies for management of DoD civilian positions

  • Position descriptions

  • General schedule (GS) and federal wage system positions

  • Military grade vs. Civilian grade

  • Work relationships

  • Sources of supervisory guidance

  • Complaint channels available to civilians


Why employ civilians

Why Employ Civilians

  • To acquire abilities not available

    • Highly technical positions

    • More efficient to hire already qualified civilians

  • Assure continuity of administration and operation

    • Civilians are not subject to PCS rules

    • Provide corporate knowledge and experience

    • TRAINING


Why employ civilians cont d

Why Employ Civilians Cont’d

  • Obtain a nucleus of trained workers that can be expanded in an emergency

  • Free military personnel for military duties

    • Military members can concentrate on combat readiness

    • Deployment


Basic policies for management of dod civilian positions

Basic Policies for Management of DoD Civilian Positions

  • AFMAN 36-203

    • Governs management of civilian positions

  • Dir. of Manpower & Organization at HQ USAF

    (AF/A1M)

    • Determines # of civilians required to support AF mission

      • HQ USAF then allocates civilian manpower to specific MAJCOMs and operating agencies

      • Must justify all positions before they can be filled


Management of dod civilian positions cont d

Management of DoD Civilian Positions Cont’d

  • Position Certification Process

    • Requesting agency must prepare position description

    • Management/engineering personnel review and certify the position

    • Local civilian personnel flight (CPF) classifies position and determines the pay grade of the employee


Position descriptions

Position Descriptions

  • Not based on AFSC as with military members

    • Based on duties and responsibilities required to support mission requirements (correlation)

    • Position description is the official document that outlines major duties that must be performed

      • Technical expertise required

      • Define supervisory relations

    • Determines the grade of employee

    • Grievances

      • Ensure description is accurate

      • Avoid major headache


General schedule gs and wage system positions

General Schedule (GS) and Wage System Positions

  • General schedule (GS employees)

    • Nearly two-thirds of civilian employees are GS

    • White collar jobs (professional, technical managerial, clerical, and administrative)

  • Federal wage system (WGs, WLs, & WSs)

    • Second largest category

    • Blue collar positions (skilled or unskilled trades such as sheet metal workers, mechanics, etc.)\

    • Camp Pendleton example


Military grade vs civilian grade

Military Grade Vs. Civilian Grade

  • No “official” correlation between military and civilian grades

  • High grade civilian employees may perform officer type duties

  • For protocol purposes, certain civilian and military grade equivalencies do unofficiallyexist

  • Senior Executive Service

  • Grade vs. Rank

Mutual Respect!


Work relationships

Work Relationships

  • You may work for a civilian

  • You will likely have civilian employee co-workers

  • You may supervise civilian employees

May the Total Force Be With You…


Sources of supervisory guidance

Sources of Supervisory Guidance

  • “36” Series of Air Force publication

  • Civilian Personnel Flight

    • EO complaints

    • Job descriptions

    • Disciplinary proceedings

  • Commander’s Action Group (unofficial source)


Dealing with poor performance

Dealing With Poor Performance

  • Oral admonishment

  • Reprimands

  • Suspensions

  • Reduction in grade and or pay

  • Removals

Document, Document, and Document!!!


Complaint channels available to civilians

Complaint Channels Available to Civilians

  • Informal

    • Alleged perpetrator

    • Employee or perpetrator’s supervisor

  • Formal

    • Air Force EO

    • Equal Employment Opportunity Commission (EEOC)

    • Federal District Court


Summary

Summary

  • Why do we employ civilians?

  • Basic policies for management of DoD civilian positions

  • Position descriptions

  • General schedule (GS) and federal wage system positions

  • Military grade vs. Civilian grade

  • Work relationships

  • Sources of supervisory guidance

  • Complaint channels available to civilians


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